Transcript BOCES DATA COLLECTION

Date:
March 26, 2013
Time:
11:00 AM – 1:00 PM
Phone:
1-866-394-2346
Pass code: 445 260 6034#
Webinar: http://connect.moric.org/vendormeeting/
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Welcome and Introductions
2012-13 Review
2013-14 Data Collection Requirements
2013-14 New Templates
Code Updates
2013-14 Timeline
Coming Attractions
SMS Certification Center
Reference Resources
Questions
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BOCES required to report course/teacher/evaluation data
◦ Student Lite; School Entry Exit; Course; Staff Snapshot;
◦ Staff Assignment; Staff Student Course; Student Class Grade Detail;
◦ Staff Evaluation Rating; Location Marking Period
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Reminder to have a placeholder in the SMS for Alternate Student ID (NYSSIS)
◦ To be used for reporting to Higher Education (transcripts, etc) [10 alphanumeric
characters]
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Provide placeholders in the SMS for Adult ID
◦ Local Adult ID [9 alphanumeric characters]
◦ Statewide Adult ID [10 alphanumeric characters]
◦ To be used for parent portal
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Student Class Grade Detail
◦ BOCES report for courses taught during the school year by BOCES teachers
◦ LEAs report for students who take a summer school course to make up
incomplete or failed course credit through CR Part 100.5(d)(8)
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Staff Assignment
◦ Links principals to groups of students
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Staff Evaluation Rating template
◦ For Public School Districts, anticipate needing:
 15 Local; 25 State subcomponent option, in addition to
 20 Local; 20 State subcomponent option
◦ Charter Schools:
 each staff person reported must have an Overall Composite record
 no longer need to submit a 0-100 score
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Evaluation Criteria Codes (replace existing State/Local subcomponents)
◦ STATE20 - State subcomponent score (comparable measure)
LOCAL20 - Local achievement subcomponent (comparable measure)
◦ STATE25 - State subcomponent score (value added)
LOCAL 15- Local achievement subcomponent (value added)
o Virtual Locations (BOCES only)
• BOCES virtual locations are developed locally by the BOCES in conjunction with their Level 1
Data Center staff
The FORMAT of the virtual location code is:
First 6 digits of the BOCES SED code + “BO” + 4 alphanumeric digits [selected locally]
example: 149100BOxxxx
o BOCES Reporting
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Virtual location codes (VLC) or Location codes?
VLC
VLC or Location Code
Staff Student Course
Staff Assignment
Student Class Grade Detail
Course
Location Marking Period
School Entry Exit
Student
Staff Snapshot
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2013-14
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Student-level suspension (in-school/out-of-school)
Day Calendar (for attendance rate)
Cumulative Grade Point Average (GPA)
Accumulated Credits
New Measure Codes
New Credentials for:
 Skills & Achievement
 Career Readiness
 Foreign Language
◦ Tenure Denied due to Evaluation
 Student
 Day
Credit GPA Template
Calendar Template
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New data collection requirements for existing templates:
◦ Assessment Fact
 New Measure Codes for Common Core Regents Assessments
◦ Student Daily Attendance
 Add collection of in-school suspension (ISS) and out-of-school suspension (OSS) to
attendance collection
 LEAs will map Local Attendance Codes to State Attendance Codes in the dimension table
2013-14
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State Attendance Codes
Credit Codes and GPA
Day Type Codes
Measure Codes
http://www.p12.nysed.gov/irs/sirs/2013-14/AddDelete.pdf
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New codes and fields in existing templates should be available in the SMS by
September 2013.
◦ For All NYS eScholar Templates:
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When eScholar adds fields in their annual release to templates that NYS already uses, vendors should make it a
practice to add those additional fields (unpopulated) to their extracts, even if NYS does not require the fields
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Both NYS Reporting and Regional Reporting fields are required.
http://www.p12.nysed.gov/irs/vendors/2013-14/techInfo.html
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Data extracts for the following new/updated templates should be made
available to LEAs no later than:
◦ Student Contact
February 2013
◦ Contact
February 2013
______________________________________________________________
◦ Staff Evaluation Rating
July 2013
◦ Day Calendar
September 2013
◦ Student Credit GPA
December 2013
◦ Staff Snapshot
December 2013
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2013-14
o Tenure denied due to evaluation
o New Credential Codes for:
 Skills & Achievement Skills
 Career Readiness
 Foreign Language
o Potential new way to report credentials
o Changes for Collection of Educator hire/tenure dates
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Principal Hire Date (effective date of first board appointment as a principal)
Teacher Hire Date (effective date of board appointment as a teacher)
Principal Tenure Date (effective date first tenure as a principal is granted by the LEA)
Teacher Tenure Date (effective date first tenure as a teacher is granted by the LEA)
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http://sms-certcntr.lhric.org/
[email protected]
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Ken Wagner memos
◦ www.p12.nysed.gov/irs/sirs/documentation/Teacher-CourseDataCollection-final-5-2-112.pdf
◦ www.p12.nysed.gov/irs/teacher/TSDL-and-RosterVerification-final3-15-12.pdf
◦ www.p12.nysed.gov/irs/teacher/Reporting-and-VerifyingLinkageInformation-Final2-2613.pdf
SIRS Guidance
◦ www.p12.nysed.gov/irs/sirs/
Collection Requirements for 2013-14
◦ www.p12.nysed.gov/irs/vendors/2013-14/techInfo.html
Annotated Templates for Extracts
◦ www.p12.nysed.gov/irs/vendors/2013-14/Templates.xls
NYS Teacher and Principal Evaluation (purple memo)
◦ engageny.org/wp-content/uploads/2012/03/nys-evaluation-plans-guidance-memo.pdf
APPR guidance
◦ usny.nysed.gov/rttt/teachers-leaders/fieldguidance.pdf
Comprehensive Course Catalog
◦ www.p12.nysed.gov/irs/courseCatalog/home.html
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[email protected]
NYSED IRS Office
(518) 474-7965