T&S Division Bi-Annual Operating Report

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Transcript T&S Division Bi-Annual Operating Report

“Can We Bail Out This Boat?”

Status:

The Bailing has Begun…

Technology & Society Technical Division Bi-Annual Operating Report 2003 SAM

2003 SAM T&S Division Report

Executive Summary

We’ve been bailing furiously and the results are beginning to show…

• • • •

We understand our mission is to advocate and advance the understanding of professional responsibilities, opportunities and context in which engineers practice During the 2002-2003 operating year, we delivered technical content areas. – primarily technical sessions and proceedings at one conference - in all five of our subject We substantially grew our active volunteers from 4 to 33 and our primary membership by 3% - 6 th best among all ASME technical units We organized these new volunteers into a 14 committee matrix structure lead by five programs; we also re-constituted our executive committee and re-established leadership succession

… But the water is still dangerously high and we continue to leak.

• •

But we did all this while incurring an estimated year-end deficit of $800 at the same time that COE has an urgent mandate to eliminate its overall operating subsidy We also have a number of administrative gaps remaining to be closed:

– Key volunteer leadership vacancies remain – – Strategic, operating and financial plans and governance documents are required We still don’t know or understand our customers and stakeholders 1

2003 SAM T&S Division Report

Contents •

Division Report

•

Appendix – Committee Functional Assessment

2003 SAM T&S Division Report

Mandate and Mission

The Technology & Society Division is the home within ASME for the Engineer- Advocate.

Core Need

"The professional opportunities and responsibilities of engineers increasingly demand appreciation of the environmental, social, legal, ethical and political context in which engineer's work is embedded.”

Mission Vision

To advocate and advance the understanding of professional responsibilities, opportunities and context in which engineers practice.

The T&S Division is the pre-eminent ASME authority and source of advice and advocacy for engineers’ interactions within their society and environment.

Key Objectives

1,000 members, 100 volunteers, 10% surplus and 1 central place for professionalism and responsibility

2003 SAM T&S Division Report

Technical Products & Services Delivered

During the 2002-2003 operating year, the division completed a number of technical activities focused on conference sessions and proceedings. Technical Documents

Public Position Statements Peer Reviewed Papers White Papers Newsletter Articles Approved statements that convey our division’s official position on a technical subject to government Quality research papers published in our division’s conference proceedings or journals Approved statements that covey our division’s knowledge or position on a technical subject to specific audiences General interest technical articles authored by division members to educate other division members General interest technical articles authored by division members to educate other division members Website Articles

Technical Exchange

Technical Sessions Lectures Short Courses

Technical Recognition

Honors and Awards

Technical Relationships

External Relationships Networking Meetings / Meals

Technical Outreach

Education Advocacy Forums where authors and experts present their research and exchange views on technical subjects One-way conveyance of important technical knowledge and views Forums where continuing education credit is earned by learning more about technical subjects Issuance of honors/awards to leading technical professionals who are role models On-going planning and coordination between our division and external organizations- within and outside of ASME Forums where division members can network and socialize with other members Public service education to non-division members Advocacy of positions and knowledge to outside groups No Activity 14 Papers and 6 Abstracts Published No Activity 1 Published No Technical Publication – General Information Improved 16 Sessions Held No Activity No Activity No Activity 7 Relationships Maintained 1 Dinner Held No Activity No Activity 4

2003 SAM T&S Division Report

Financial Results

Division will balance its books by drawing upon an ~$800 operating subsidy; most expenses are associated with face to face meetings. Income Statement, 09/02 – 04/03 General Operating Expenses

Membership Database Report Generation

179

Meeting Expenses: Congress 2002

Teleconference Food and Beverage

Total General Operating Income

Net Investment Gain (Loss)

Conference Income

Congress 2002 Nat. Man. Week 2003 (not yet disbursed)

364 648 1,012

(11)

397 ---

Net Surplus (Deficit)

(805) 5

Cash flow Activity

• Subsidy and balance carry-over at start of 2002-2003 operating year is $3,046 • April 30, 2003 (latest available) cash balance is $870. • Estimated expenses for 2003 SAM meeting are $700 • End of year balance, after adjustments, expected at $1,800

Financial Viability Status

• Currently operating at $800 per year deficit • No revenue collection allowed from membership dues • No meaningful funds available for investment projects or travel expenses

2003 SAM T&S Division Report

Volunteer & Member Resources

Active volunteers have grown rapidly since December, 2002, reaching over 30 by SAM; Primary membership remains flat.

Volunteer Participation by Month 50 40 No. of Volunteers 30 20 10 0 Passive Active J A S O N D J F M A Month: July, 2002 – June, 2003 M J Primary Membership by Month 600 500 No. of Primary Members 400 300 200 100 0 J A S O N D J F M A Month: July, 2002 – June, 2003 M J Volunteers are Growing

• Active volunteers have grown from 4 last June to 33 today • Passive volunteer network also growing

Membership Remains Flat

• ASME technical units in total lost ~3,000 primary members • T&S primary membership is basically flat – 501 last June to 517 in May • This 16 member net increase is 6th best of all 39 technical units – largest unit increase was 110 6

2003 SAM T&S Division Report

Committee Structure

Volunteers are organized into a 14 committee matrix structure lead by five programs; Officers and Committee Chairs serve on the General Committee.

Engineering Public Policy Ethics & Technology History & Society Intellectual Property Sustainable Engineering General Conference External Affairs Honors Membership Developmen t Newsletter Nominating Professional Developmen t Website

2003 SAM T&S Division Report

Volunteer Leadership

The division’s strategy and direction is set by Officers on the Executive Committee; Execution is managed by the larger General Committee.

T&S Division Leadership Structure Ethics & Technology History & Society Conference External Affairs Engineering Public Policy General Committee Frank Spanitz

Vacant

Marshall Graves

Vacant

Hiroshi Honda Robert Burns Executive Committee

Chair Vice Chair Secretary Treasurer Member At Large

Kenneth Horne Hiroshi Honda

ratification pending ratification pending ratification pending

Honors Andrew Baker Joe Carson

Vacant

Kate Ingle Rosario Sarah Nguyen

Vacant

Larry Russell Intellectual Property Sustainable Engineering Website Professional Developmen t Membership Developmen t Nominating Newsletter

2003 SAM T&S Division Report

Administration

Progress has been made to close administration gaps; some holes remain to be filled.

• •

Several Administration Accomplishments…

– Executive Committee vacancies have been filled and leadership succession has been re – – established (pending E&TM and COE ratification at 2003 SAM) 13 Program and Function committees have been established and 70% have named chairs Basic information on the division website has been 80% updated or replaced

…But important holes still remain

– Several key volunteer leadership positions remain unfilled – Committee Chairs — Ethics & Technology Program (division chair temporarily filling this role) — Website Function — Newsletter Function — External Affairs Function External Liaisons — E&TM Operating Board — Board on Government Relations No strategic or operating plan in place to set direction and ensure execution – – – No financial plan in place to achieve sustainable viability Division members, stakeholders and customers are largely not identified, known or served Governance documents are significantly inadequate Bylaws last revised in 1978 and require wholesale revision / replacement No operating guide exists 9

2003 SAM T&S Division Report

Contents •

Division Report

•

Appendix – Committee Activity Assessment

• • • • •

Ethics & Technology History & Society Honors Conferences Professional Development

2003 SAM T&S Division Report

Committee Activity Assessment –

Ethics & Technology Program

The Ethics & Technology Program will expand its activities to include closer collaboration with the Board on Professional Practice & Ethics

• • • • • •

Nine committee members Current focus on delivering technical content (conference sessions) in area of professional ethics as relates to engineering practice Single committee with no sub-committees; no representation on T&S functional committees except external relations (liaison to BPPE) Accomplishments since SAM 2002:

– Recruited nine new committee members

Goals for next twelve months:

– One short course at DETC 2003 – – Two technical sessions at Congress 2003 Expansion of committee to include additional BPPE volunteers – – – Go/no go decision on new stand-alone ethics conference for 2005 Four website and one print newsletter articles Document proposal for student “ethics” competition

Resource needs:

– 4 – 8 active volunteers and one strong committee chair – – – Staff support for conference investigation Seed money for student competition Estimated 500 hours of volunteer time (total) 11

2003 SAM T&S Division Report

Committee Activity Assessment –

Ethics & Technology Program

E&T Program focuses now on conference participation with BPPE – no real activity outside this narrow scope. T&S Ethics & Technology Program Committee Functional Assessment 1 Function Conferences Coverage Description Sponsor conference sessions to achieve technology transfer Cover Committee constituents’ entire technical area of interest Rating Evidence

Two sessions at Congress 2003 Good In past 3 years, have covered licensing, globalization, globalization,etc – about 50% One short course at DETC2003 ok

Learning Promote life-long learning by developing seminars, tutorials and, continuing education courses Recruitment Applications Cooperation CMA Units Viability Seek out, identify and encourage individuals interested in new technology or applications to organize under committee Cooperate with other Program Committees, Divisions and Societies to identify how basic Committee output may be used in products and designs Actively seek and implement sponsorship of joint meetings, lectures or other functions of mutual interest with Sections and Technical Chapters Seek ways to become financially viable while providing quality technology transfer through short courses, conferences, exhibits, directories, reports, etc Committees Leadership Establish a sufficient number of sub-committees to cover the committee's technical scope and attract more active members Provide active leadership in incubating, shaping and developing the ideas, technologies, disciplines and areas of application represented by the Committee

Note 1: Based on Council on Engineering Operating Guide (1997), section 4.2.1 “Division Functions” 12 No activity No activity Close collaboration with BPPE Costs exceed revenues, no financial plan in place No sub-committees formed No activity

2003 SAM T&S Division Report

Committee Activity Assessment –

Ethics & Technology Program

No activity in these areas. Function Cooperation COE Units Research Publication Recognition T&S Ethics & Technology Program Committee Functional Assessment 1 Description

Seek opportunities to cooperate with other program committees / divisions through joint development of sessions, workshops, special meetings, etc.

Identify research needs, foster their fulfillment and translate the results by working with group Vice Presidents and the Center for Research and Technology Development Encourage and assist in publication of significant information related to Committee technology

Rating

Recognize individuals with outstanding achievements in the Committee's technical field No activity No activity No activity No activity

Evidence

Encourage student participation in Committee activities No activity

Students Journals

Maintain quality publications and journals No activity

Minorities

Actively promote the participation of minorities and women in the activities of the Committee and its Leadership

Newsletter

Provide information on new technologies and describe the activities of the committee and its leadership and members by publishing newsletter articles Note 1: Based on Council on Engineering Operating Guide (1997), section 4.2.1 “Division Functions” Women and minorities are not represented No activity 13

2003 SAM T&S Division Report

Contents •

Division Report

•

Appendix – Committee Activity Assessment

• • • • •

Ethics & Technology History & Society Honors Conferences Professional Development

2003 SAM T&S Division Report

Committee Activity Assessment –

History & Society Program

One line overall summary of the History and Society Committee

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Number of committee members: Three Confirmed Members (Hiroshi Honda, Chair, Petter Krus (Sweden), and Winfred M. Phillips (ASME Past President)), and several more Prospective Members to be recruited from presenters at T&S’s History Sessions for IMECE 2000 to 2003 and from Region XIII.

Mission: Identify, plan and promote research activities, and organize sessions for ASME’s IMECE and other events. How committee is organized: Planning and Organizing Sub-Committees (addition is considered), and A Representative to T&S Honors and Awards Committee.

List of specific accomplishments: 5 Sessions of History of Manufacturing Engineering & Technology, Energy Engineering & Technology, Heat Transfer, Bioengineering, and Panel on Industry, Technology, Society and History were held at IMECE 2002 under collaboration with other technical divisions. List of 2 – 5 goals for next 12 months: 1) Recruitment of both American and International Members, 2) Enhanced Research Activities, 3) Expanded Technical & Tutorial Sessions, 4) Identification of New Business, and 5

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Promotion via Publication and media.

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Resource needed to accomplish these goals: Recruitment of representatives from other Technical Divisions and other relevant societies is desired.

2003 SAM T&S Division Report

Committee Activity Assessment –

History & Society Program

Active Sessions hosted and Proceedings Papers published for IMECE 2000 2003 with the cooperation of Other Divisions and International Members. Function Conferences Coverage Learning Recruitment Applications Cooperation CMA Units Viability Committees Leadership T&S History and Society Committee Functional Assessment 1 Description Sponsor conference sessions to achieve technology transfer Cover Division constituents’ entire technical area of interest Promote life-long learning by developing seminars, tutorials and, continuing education courses Seek out, identify and encourage individuals interested in new technology or applications to organize under ASME Cooperate with other Divisions and Societies to identify how basic Division output may be used in products and designs Actively seek and implement sponsorship of joint meetings, lectures or other functions of mutual interest with Sections and Technical Chapters Seek ways to become financially viable while providing quality technology transfer through short courses, conferences, exhibits, directories, reports, etc Establish a sufficient number of technical committees to cover the division's technical scope and attract more active members Provide active leadership in incubating, shaping and developing the ideas, technologies, disciplines and areas of application represented by the Division Rating Evidence

We perform consistently well in this area at IMECE 2000-2003. Fairly good portion of area of division members’ interest is covered.

There is much to learn from sessions of the history and interaction between technology and society Core members were recruited. More will be recruited shortly. IMECE 2002 sessions jointly organized by Heat Transfer, Manufacturing Engineering Divisions, etc. are clues. IMECE 2002 sessions with Heat Transfer, Manufacturing Engineering, etc. Divisions were hosted. ASME’s senior members are a driving engine to make sessions available.

Two sub-committees and a representative to Honors and Awards Committee were named. H&S sessions with domestic and international presenters were and will be organized at IMECEs 2002 and 2003.

2003 SAM T&S Division Report

Committee Activity Assessment –

History & Society Program

Students are desired to become active members, and a journal wanted. Function Cooperation COE Units Research Publication Recognition Students Journals Minorities Newsletter T&S History and Society Committee Functional Assessment 2 Description

Seek opportunities to cooperate with other technical divisions through joint development of sessions, workshops, special meetings, etc.

Rating

Recognize individuals with outstanding achievements in the Division's technical field

Evidence

Active relationship with other E&TM divisions.

Some H&S papers presented at IMECE 2001 & 2002.are well researched.

Proceedings of IMECE 2000 2002 include H&S papers. Official recognition is yet to come. Encourage student participation in Divisional activities Mostly senior members. Student members are yet to be recruited. Maintain quality publications and journals Actively promote the participation of minorities and women in the activities of the Division and its Executive Committee Provide information on new technologies and describe the activities of the division and its officers and members by publishing a newsletter A proposal is under consideration.

Women and minorities well are represented.

Jointly with E&TM; the session information is provided.

2003 SAM T&S Division Report

Contents •

Division Report

•

Appendix – Committee Activity Assessment

• • • • •

Ethics & Technology History & Society Honors Conferences Professional Development

2003 SAM T&S Division Report

Committee Activity Assessment –

Honors & Awards Function

The T&S Honors and Awards committee will become a sustainable organization contributing to division and society goals in the next year.

• • •

Two members of record (Andy and Jean-Pierre) with much participation from others; additional members to be added shortly Mission: To further the goals of ASME and T&S through recognition of the outstanding.

Single committee without subcommittees; one representative to Edison Patent Award Committee

•

Accomplishments

– Committee was convened – Representative to Edison Patent Award Committee named •

Goals

– Complete staffing of committee – Solidify goals into concrete, written plans of action for: Providing representation to awards committees associated with T&S Promoting, finding candidates, and selecting recipients of T&S awards •

Resource needs to accomplish these goals

– Chairman’s time to complete leadership plan – About three more participating committee members and about three volunteers willing to represent T&S on other awards committees.

2003 SAM T&S Division Report

Committee Activity Assessment –

Honors & Awards Function

The nascent Honors and Awards Committee is beginning activity.

T&S Honors and Awards Committee Functional Assessment 1 Function Conferences Coverage Description Sponsor conference sessions to achieve technology transfer Cover Division constituents’ entire technical area of interest Rating

No activity

Evidence

Scope of awards of interest to all ASME members

Learning Promote life-long learning by developing seminars, tutorials and, continuing education courses Recruitment Applications Cooperation CMA Units Viability Seek out, identify and encourage individuals interested in new technology or applications to organize under ASME Cooperate with other Divisions and Societies to identify how basic Division output may be used in products and designs Actively seek and implement sponsorship of joint meetings, lectures or other functions of mutual interest with Sections and Technical Chapters Seek ways to become financially viable while providing quality technology transfer through short courses, conferences, exhibits, directories, reports, etc Committees Leadership Establish a sufficient number of technical committees to cover the division's technical scope and attract more active members Provide active leadership in incubating, shaping and developing the ideas, technologies, disciplines and areas of application represented by the Division

Note 1: Based on Council on Engineering Operating Guide (1997), section 4.2.1 “Division Functions” 20 No activity No activity Cooperated with Edison committee for volunteer effort.

No activity No activity Committee convened; scope relevant to all ASME members No activity

2003 SAM T&S Division Report

Committee Activity Assessment –

Honors & Awards Function

The committee’s most significant mark of success in the next year will be to show activity in the “Recognition” function. Function Cooperation COE Units Research Publication Recognition T&S Honors and Awards Committee Functional Assessment 1 Description

Seek opportunities to cooperate with other technical divisions through joint development of sessions, workshops, special meetings, etc.

Rating

Recognize individuals with outstanding achievements in the Division's technical field

Evidence

Present opportunity to collaborate with MGTD for Towne Lecture No activity No activity No activity Encourage student participation in Divisional activities No activity

Students Journals

Maintain quality publications and journals 21 No activity

Minorities

Actively promote the participation of minorities and women in the activities of the Division and its Executive Committee

Newsletter

Provide information on new technologies and describe the activities of the division and its officers and members by publishing a newsletter Note 1: Based on Council on Engineering Operating Guide (1997), section 4.2.1 “Division Functions” See Note 2 No activity Note 2: Female committee members are being recruited, and our participants are diverse, most notably in nationality.

2003 SAM T&S Division Report

Contents •

Division Report

•

Appendix – Committee Activity Assessment

• • • • •

Ethics & Technology History & Society Honors Conferences Professional Development

2003 SAM T&S Division Report

Committee Activity Assessment –

Conference Function

Conference Committee (New) – develops and coordinates T&S Division participation in ASME sponsored events

• • •

One active committee member presently (Frank Spanitz – Chair), plus each T&S program committee chair provisionally designated as their committee’s liaisons pending solicitation of active volunteers to fill those volunteer positions.

Mission Statement – foster, coordinate, and expand T&S participation in Society sponsored conferences to enhance the Division’s visibility and revenue stream.

Single committee with no sub-committees presently; no representation on other committees.

Accomplishments: coordinated T&S session participation for IMECE 2003.

• •

Goals: Coordinate T&S participation in: IMECE 2003/2004; NMW 2004; Design Engr’g Tech. Conference 2003; PVP Conference 2004; Electric Power Conference 2004.

- Foster joint sponsorship conference participation with other divisions and units Further develop committee organizational structure needed to meet committee’s specific conference objectives and ensure each program committee’s needs are met.

- Expand committee membership by soliciting volunteers.

•

Resource needs: 5-8 active volunteers; staff support.

2003 SAM T&S Division Report

Contents •

Division Report

•

Appendix – Committee Activity Assessment

• • • • •

Ethics & Technology History & Society Honors Conferences Professional Development

2003 SAM T&S Division Report

Committee Activity Assessment –

Professional Development Function

The Professional Development Committee will preserve and continue past programs and develop new courses to further enhance engineering skills.

• •

No committee members, one committee chair Focus on providing technical content (conference short courses) in areas most lacking within the work place and undergraduate engineering programs

•

Single committee with no sub-committees; no representation on T&S program committees

•

Goals for next twelve months:

– One short course – – Two technical short courses at Congress 2004 Expansion of committee to include additional volunteers •

Resource needs:

– Newly formed committee, unsure of the number of required volunteers 25

2003 SAM T&S Division Report

Committee Activity Assessment –

Professional Development Function

New committee – no activity during 2002-2003 operating year.

T&S Professional Development Committee Functional Assessment 1 Function Conferences Coverage Description Sponsor conference sessions to achieve technology transfer Cover Committee constituents’ entire technical area of interest Rating

No Activity No Activity

Learning Promote life-long learning by developing seminars, tutorials and, continuing education courses Recruitment Applications Cooperation CMA Units Viability Seek out, identify and encourage individuals interested in new technology or applications to organize under committee Cooperate with other Program Committees, Divisions and Societies to identify how basic Committee output may be used in products and designs Actively seek and implement sponsorship of joint meetings, lectures or other functions of mutual interest with Sections and Technical Chapters Seek ways to become financially viable while providing quality training through short courses, conferences, exhibits, directories, reports, etc Committees Leadership Establish a sufficient number of sub-committees to cover the committee's technical scope and attract more active members Provide active leadership in incubating, shaping and developing the ideas, technologies, disciplines and areas of application represented by the Committee

Note 1: Based on Council on Engineering Operating Guide (1997), section 4.2.1 “Division Functions” 26 No Activity No activity No activity No Activity No Activity No Activity No activity

Evidence

2003 SAM T&S Division Report

Committee Activity Assessment –

Professional Development Function

New committee – no activity during 2002-2003 operating year.

Function Cooperation COE Units Research Publication Recognition T&S Professional Development Committee Functional Assessment 1 Description

Seek opportunities to cooperate with other program committees / divisions through joint development of sessions, workshops, special meetings, etc.

Rating

Recognize individuals with outstanding achievements in the Committee's technical field No activity No activity No activity No activity

Evidence

Encourage student participation in Committee activities No activity

Students Journals

Maintain quality publications and journals No activity

Minorities

Actively promote the participation of minorities and women in the activities of the Committee and its Leadership

Newsletter

Provide information on training sessions and describe the activities of the committee and its leadership and members by publishing newsletter articles Note 1: Based on Council on Engineering Operating Guide (1997), section 4.2.1 “Division Functions” Women and minorities are not represented No activity 27

T&S Division Bi-Annual Operating Report

Transcript T&S Division Bi-Annual Operating Report

“Can We Bail Out This Boat?”

Status:

The Bailing has Begun…

We’ve been bailing furiously and the results are beginning to show…

… But the water is still dangerously high and we continue to leak.

Core Need

Mission Vision

Key Objectives

Directory