Transcript VEDS Micro-TURBO

Presented by
PTD Technology
3001 Coolidge Road
Suite 403
East Lansing, MI 48823
Career and Technical Education
Information System
Primary Goals (2)
1. Collect enrollment data used to determine 61a(1)
funding.
2. Provide data to comply with the federal Perkins IV
legislation.
Secondary Goals (2)
1. Link your student data to MSDS data.
2. Monitor CTE programs to find methods of
improving classes.
CAREER AND TECHNICAL EDUCATION INFORMATION SYSTEM
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CTEIS
CLASSIFICATION OF INSTRUCTIONAL PROGRAM CODES
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CIP Codes
PSN
CSC
WE
FCS
SMS
MSDS
PROGRAM SERIAL NUMBER
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COURSE SECTION CODE
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WAGE EARNING
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FAMILY and CONSUMER SCIENCE
STUDENT MANAGEMENT SYSTEM
MICHIGAN STUDENT DATA SYSTEM
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+
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+
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PSN
Course:
Intro to
Auto
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Course:
Safety
in the
Shop
Course:
Brakes
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Course:
Engine
Repair
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CSC
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Sub-Sections
Segments
Fiscal Agent
Follow-Up
Data Entry
(Building
Reporter)
CTEIS
Roles
CEPD
Administrator
Expenditures
Data Entry
Enrollment
Data Entry
(Building
Reporter)
(Building
Reporter)
All users may review reports.
Level 2
Level 5
Level 4
Level 3
Level 2
Level 1

View school, student, and
course information
Levels 3 & 4

Enter and edit data in CTEIS

Level 4: View Economically
Disadvantaged students
Level 5

Fiscal Agents only

May change access levels and
delegate role responsibilities
4033 Expenditures
4483 Fall Data Entry
Follow-Up
4483 Enrollments
• Four main tasks each year:
1.
2.
3.
4.
Fall Data Entry – no due date.
4033 Expenditures – due in early November.
Follow-Up – due in early May.
4483 Enrollments – due in late June.
*4301 Grades report is now rolled into the 4483!
• Timeline is very important

Failing to submit data on time holds up the state’s
compilation process for everyone!
Federal Reports
4301 CPI CAR
4033 Expenditures
4483 Fall Data Entry
Follow-Up
4483 Enrollments
Federal Reports
4301 CPI CAR
• Enrollment data is at the core of all state
reports.
 No due date.
 Starting early allows you to focus on other reports,
validate your data, and receive help correcting errors.
 Student enrollments must be entered into CTEIS no
later than May 15, 2015 to be counted for funding.
4033 Expenditures
4483 Fall Data Entry
Follow-Up
4483 Enrollments
Federal Reports
4301 CPI CAR
• Verifies that money is properly spent on CTE programs.
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
Due in early November.
Schools must show how 61a(1) funds were spent.

Report expenditures for all CTE programs that appear on your 4483
Enrollment report.

Incomplete or flawed expenditure reports can lead to the recapture
of funds – be accurate and timely in your submissions!
4033 Expenditures
4483 Fall Data Entry
Follow-Up
4483 Enrollments
Federal Reports
4301 CPI CAR
• Helps the state determine how effective CTE
programs were in establishing completers’
post-high school careers.
 Due in early May.
 Survey Wage-Earning program completers who have
left school from February - April.
 Report information regarding continuing education or
employment.
4033 Expenditures
4483 Fall Data Entry
Follow-Up
4483 Enrollments
Federal Reports
4301 CPI CAR
• Determines final enrollment counts and 61a(1)
fund distribution for the following year.
 Due in late June – enrollment input due in mid-May.
 Report all CTE course sections, segments, and grades.
 Report all student enrollments and demographic
information.
 Demographic information reported to the federal
government in the annual CPIs.
4033 Expenditures
4483 Fall Data Entry
Follow-Up
4483 Enrollments
Federal Reports
4301 CPI CAR
• Update final student grades and verify all data
before locking it for the year.
 Manually enter or import student grades.
 CTEIS uses your data to count CTE students and to
provide them with a completion status.
 MSDS provides students with an exit status.

Determines the students you will survey next year during
Follow-Up.
• www.cteis.com
• Report manual covers
Collect Data
Collect Data
• Student
demographics
and enrollments
• Course section
information
• Teacher
information
Verify Data
Verify Data
• Practice good
techniques
• Go to the source
• Ask questions
Input Data
Input Data
• Input data
• Import data
Complete Reports
Complete
Reports
• Submit data
Collect Data
Verify Data
Input Data
Complete Reports
• Each report requires
different data, generally:
 Course section data
 Student demographic data
 Enrollment data
 Teacher information
 Grades
• Depending on your role:
 Expenditures
 Follow-up student lists
 Survey results
Collect Data
Verify Data
Input Data
Complete Reports
• Practice good data validation techniques.
 Strive for accuracy, reliability, and timeliness.
 Record the date when you gather data from your SMS.
 Follow standard procedures for handling confidential data.
• Go to the source.
 Obtain data from the source “closest” to the information (i.e., ask
program instructors for student enrollments).
• Ask questions.
 Do all course sections appear on my report? Are they accurate?
 Are all instructors identified and listed?
 Are my students receiving the correct segments?
Collect Data
•
•
•
•
Verify Data
Input Data
Complete Reports
Set up a MEIS account.
Login to www.cteis.com.
Input instructions vary according to report.
Follow the instructional guide specific to
your report.
 Available online and at training sessions.
Collect Data
Verify Data
Input Data
Complete Reports
• Use the Data Entry menu in CTEIS.
 Click “Enrollment Completion.”
• Use validation tools to check your data for errors.
 Review warnings; understand why they appear.
 Correct errors using troubleshooting guides or the help desk.
• Mark your building “complete.”
 Locks your data and checks the building off your list.
 Sends your information to your Fiscal Agent for review.
 Fiscal Agent sends the data to the CEPD Administrator for

final review.
CEPD Administrator sends the final report to OCTE.
PTD Technology
Email:
[email protected]
Call or Fax:
(800) 203-0614, ext. 128
(517) 333-9363, ext. 128
Fax: (517) 332-3024
Support Web site:
www.PTDtechnology.com/cteis
OCTE
Contacts
Joan Church
(517) 335-0360
[email protected]
Krishnan Sudharsan (Follow-Up)
(517) 241-7652
[email protected]
Listserv
To subscribe or unsubscribe,
email your request to:
[email protected]
OCTE web site:
http://www.michigan.gov/octe
Please visit
www.PTDtechnology.com/CTEIS/TrainingDay to
provide feedback regarding your training
experience!
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