Transcript Leadership Resources and Opportunities ASTM Committee 50

September 2013
ASTM Officers Training Workshop
ASTM Leadership
Opportunities & Resources
September 2013
ASTM Officers Training Workshop
Dennis Rounds, Bob Morgan and Kate McClung
September 2013
ASTM Officers Training Workshop
OVERVIEW
• My Leadership Experience with ASTM – presented
by Dennis Rounds, ASTM Board of Directors
• Importance of Leadership
• ASTM 2013 Year of the Leader
• Committee Structure and Leadership
• Roles and Responsibilities of Various Leadership
Positions
• Tools and Resources Available from ASTM
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ASTM Officers Training Workshop
“Pull the string and it will follow you
Conclusion
wherever you wish. Push it and it
go nowhere at all”
Any questionswill
or interest
in leadership positions
within ASTM, please
contact
Kate McClung
[email protected]
610-832-9717
Thank you!
Dwight D. Eisenhower
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ASTM Officers Training Workshop
Leadership
Why ASTM?
• Fundamental leadership skills are naturally promoted by
participation in the ASTM International forum.
• Good leadership is essential to cordial, productive and
professional meetings and interactions between ASTM
members.
• Good leadership assures the sound, unbiased
development of standards
• ASTM offers many opportunities for participants to
develop and hone their leadership skills
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Stone Soup
The theme behind this old tale is
reflected in the modern day
standards development forum
provided by ASTM International.
ASTM provides the
organizational centerpiece that
encourages leadership & the
contribution of knowledge and
talent from participating
professionals.
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My Introduction to ASTM
• 1992: Letter seeking participation in developing
ASTM risk assessment standard. They needed
interest, expertise and balance.
• First meeting: Feb. 1993 in Las Vegas
• I volunteered and was selected to chair the task
group.
• Required tremendous energy & relentless
perseverance for next two years.
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My ASTM Leadership Experience
• Chairman: RBCA Task Group
• Chairman: Subcommittee E50.01 on Tanks
• Chairman: Subcommittee E50.04 on Corrective
Action
• Chairman: Committee on Standards
• First Vice Chair: Committee E50 on
Environmental Risk and Corrective Action
• Member: ASTM International Board of Directors
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Things I’ve Learned from ASTM Participation
that Have Contributed to My Leadership Skills
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There are a diversity of opinions.
There is an authentic driving force behind every opinion.
The driving force is not always clear.
There is tremendous talent & knowledge holding out
within many contributors. The trick is getting them to
release it in a meaningful way (Stone Soup).
• There is no short-cut, and no substitute for perseverance
and participation.
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My Personal Leadership Skills that have Been
Aided by Participation in ASTM
• Respecting and appreciating the value of diversity.
• Keeping emotions at bay in confrontational situations.
• Focusing on goals. Keeping things on track & backing
off from time-to-time to view from the 60,000 ft. level (the
“big picture”).
• Being dependable and accountable.
• Developing long-term professional relationships.
• Bringing out the best in people.
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The Importance of Leadership
“Leadership is influence.”
John C. Maxwell
Leadership Skills gained by participating in ASTM
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Ability to manage meetings
Collaboration
Delegation
Effective communication
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Decision Making
Openness
Dedication to a task
Organization
“Great leaders are almost always great simplifiers,
who can cut through argument, debate, and doubt
to offer a solution everybody can understand.”
General Colin Powell
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ASTM Officers Training Workshop
Why Choose to be a leader in ASTM?
• Well-defined and proven process for
voluntary consensus standards development.
• International recognition and credibility.
• Sound & transparent executive organization.
• Proven record.
Take a seat at the standards development
table. It’s good for business. And it’s good for
your career.
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ASTM Officers Training Workshop
2013 ASTM Year of the Leader
Active participation in ASTM International technical committees offers many
opportunities to develop career-enhancing skills.
Year of the Leader …
• Highlights the benefits of leadership within ASTM
• Created new programs to encourage mentoring within ASTM Committees
• Provides Leadership Connection Webpage with leadership tools, such as…
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Reference Articles on topics from your first meeting to tools for the ASTM Officer
Best Practices for orienting new members
Video testimonials on the ASTM advantage
Information on the “Standards Boost Business” campaign
Emphasizes ASTM continuous virtual training classroom sessions
Leadership Connection: http://www.astm.org/leadership/leadership_index.html
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ASTM Officers Training Workshop
Committee Structure
Main Committee
Chairman
Subcommittee
XX.01
Subcommittee
XX.03
Subcommittee
XX.02
Sub-Chairman
Sub-Chairman
Sub-Chairman
Subcommittee
XX.04
Sub-Chairman
Sub Vice-Chair
XX.02 Task Group for
WK12345
Task Group Leader
XX.02 Task Group for
WK54321
Task Group Leader
Sub
Membership
Secretary
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ASTM Officers Training Workshop
Executive Subcommittee
Chairman
First Vice
Chairman
Second Vice
Chairman
Recording
Secretary
Members at Large
Remaining Members (Subcommittee
Chairman)
Membership
Secretary
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Task Group Leader Roles and Responsibilities
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Establish missions and goals of task group
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Conduct effective task group meetings (face-to-face or virtual)
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Coordinate task group reports at subcommittee meetings
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Work with ASTM Staff to use available resources at ASTM in handling
administrative responsibilities. These include:
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Registering a work item
Preparing items for ballot
Resolving negative votes on the website
Sending information to the task group
Organizing meetings
Assign tasks / responsibilities
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ASTM Officers Training Workshop
Subcommittee Chairman Roles and
Responsibilities
Serve as a leader, communicator, administrator, organizer.
• Conduct an effective meeting
• Handling administrative responsibilities such as…
– Preparing items for Sub and Main Committee ballots
– Resolving negative votes effectively
– Provide meeting room requirements and audio/visual needs for next meeting
• Report to main committee on subcommittee actions
• Assist in inquiries on standards
• Subcommittee Roster Maintenance
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ASTM Officers Training Workshop
Subcommittee Chairman – Running an Effective
Subcommittee Meeting
Before the Meeting
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Review ballot results
After the Meeting
Review correspondence
Review minutes and action items from previous
meeting
• Prepare Minutes and post to ASTM
• Review status of your subcommittee’s standards
website
• Update subcommittee roster/print attendance sheet
• Enter negative vote resolutions
• Contact task group chairmen
• Make a list of subcommittee ballot
• Contact staff manager
items and main
committee/concurrent ballot items
During the Meeting
and send to your staff manager
• Contact staff manager regarding any
• Remain neutral
changes for the next meeting (time,
• Recognize attendees who wish to speak
room size, a/v, etc.)
• Maintain order
• State conclusions reached
• Summarize assignments
• Review requirements for next meeting
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ASTM Officers Training Workshop
Don’t worry… You’ve got help
Many subcommittees have these additional leadership positions
available to help manage the subcommittee
• Vice- Chair
– Chair meetings in your absence, assign projects to task group
chairmen and follows up on deadlines, answer correspondence
• Membership Secretary
– Approve new members with classification and vote, check balance
and classifications of existing members, address new members and
out-of-balance rosters
• Recording Secretary
– Record minutes and upload to the ASTM website
• ASTM Staff
– Can answer any administrative questions and help
you navigate the tools available
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ASTM Officers Training Workshop
Responsibilities of Chairman
As outlined in the ASTM Technical Committee Officer Handbook
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Chairing meetings of the executive subcommittee and the main committee
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Overseeing the standards development activities of the committee, including five-year
review, due process for negative voters, and actions on standards
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With executive subcommittee approval, appointing subcommittee chairmen, liaisons, and
executive subcommittee task groups, such as the nominating committee and strategic
planning committee
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Ensuring that the executive subcommittee performs all required duties: approving
membership applications and affiliate members, classifying members of classified
committees, assigning voting status, and any duties outlined in the committee bylaws
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Handling ASTM circular letters and other correspondence
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With approval from the executive subcommittee, handling general administrative duties,
such as planning future meetings, managing committee funds, and approving proposals
for symposia
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Providing guidance on regulations and procedures to other officers and committee
members
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ASTM Officers Training Workshop
Responsibilities of Vice Chairman
As outlined in the ASTM Technical Committee Officer Handbook
 Each committee’s bylaws provide for the number of vice chairmen and
their duties.
• For example, First Vice Chairman, Second Vice Chairman, etc.
 Generally, a committee vice chairman:
• Serves as chairman in the chairman’s absence
• Executes those duties as described in the bylaws or as signed by the chairman
 Some typical responsibilities of Vice Chairman outlined in committee
bylaws:
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Chairing a Strategic Planning/Long Range Planning Subcommittee
Chairing an Awards Subcommittee
Maintain and update the committee bylaws
Assist the Chairman in coordinating standards development activities among
technical subcommittees
• Periodically evaluate scopes of technical subcommittees
• Assist Chairman in establishing new activities
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ASTM Officers Training Workshop
Responsibilities of Recording Secretary
As outlined in the ASTM Technical Committee Officer Handbook
General Duties
Attend all meetings of the Committee
 Maintain accurate committee records
 Conduct the correspondence for the Committee
 Perform such other duties as may be delegated by the Chairperson.
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Meeting Duties
Before the meeting
 Help the chairman prepare the executive subcommittee and main committee agendas
 At the meeting
 Circulate attendance rosters and collect proxies
 Identify voting members
 Approve minutes of previous meeting
 Take minutes
 After the meeting
 Prepare the minutes of main committee and executive subcommittee meetings
 Upload minutes to ASTM website and provide to Chairman, Staff Manager, etc.
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Responsibilities of Membership Secretary
As outlined in the ASTM Technical Committee Officer Handbook
The membership secretary has the overall responsibility for handling membership
issues within the committee. These duties include the following:
• Maintaining a current and complete roster of members on your committee by
working closely with ASTM Headquarters
• Reviewing the classification of members and recommending action to the
executive subcommittee to maintain balance
• Taking action to remove the official vote of inactive members as defined by
Regulations and the committee bylaws
• Reporting on membership changes and status to the executive subcommittee
including affiliate members and honorary committee members
• Ensuring that there is not more than one official voting member designated for
each voting interest; any number of individuals may join the committee from each
voting interest, but only one shall be designated as the official voting member
• Overseeing recruitment efforts
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ASTM Officers Training Workshop
Tools and Resources Available from ASTM
Virtual Classroom for Members, found at
http://www.astm.org/MEMBER_TRAINING/, includes trainings on:
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New Member Orientation & Training
Responsibilities for Task Group Chair & Technical Contacts
Website Navigation Videos
Balloting & Handling Negatives Votes
WebEx Training
Training on ASTM Online Tools
Roster Maintenance
Developing & Revising a Standard
Interlaboratory Studies Program
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ASTM Officers Training Workshop
Tools and Resources Available from ASTM
Regulations Governing ASTM Technical
Committees: For any questions you have
about how ASTM committees operate,
ballots are issued, and meetings are run.
Your staff manager can always help to guide
you through the Regulations
Form and Style Manual: Gives guidance on
formatting of ASTM standards, required sections,
and suggested language
http://www.astm.org/COMMIT/Blue_Book.
pdf
http://www.astm.org/COMMIT/Regs.pdf
ASTM Technical Committee Officer Handbook: For
guidance on your officer duties and responsibilities
and the ASTM resources available to assist you in
your role.
http://www.astm.org/COMMIT/RedBook5.pdf
Standard Templates: For development
of a new ASTM standard, use these
templates to start the process.
http://www.astm.org/COMMIT/TE
MPLATES/lead_template.htm
Committee Bylaws: Information here will
address committee scope, member classification
structure, meeting requirements, quorum, and
responsibilities of committee officers.
Found under “Committee Documents”
section of the “My Committees” Page
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ASTM Officers Training Workshop
Conclusion
Any questions or interest
in leadership positions
within ASTM, please
contact
Kate McClung
[email protected]
610-832-9717
Thank you!