Transcript Substance Abuse Prevention Program

Substance Abuse Prevention Program
Request for Proposal
CHP-49791
Kim Fornero, Bureau Chief
November 1, 2 and 3, 2011
Chicago, Bloomington and Mt.
Vernon
Sub-Grants A & D
1
Agenda

8:30 a.m.-11:30 a.m.
– Overview of Sub-Grant A-Local Capacity
Building Grant
– Overview of Sub-Grant D-State Capacity
Building
– Overview of proposal container information
– Overview of proposal submittal process and
deadlines
– Tips for grant-writing
– Q & As
2
Agenda

12:30 p.m.-5:00 p.m.
– Overview of Sub-Grant B-Direct Service Grant
– Overview of Sub-Grant C-Strategic Prevention
Framework
– Overview of proposal container information
– Overview of proposal submittal process and
deadlines
– Tips for grant-writing
– Q & As
3
FAQs
 All
questions must be submitted on
index cards.
– PLEASE PRINT AND INCLUDE
 Agency
Name
 Date
 Question(s)
 Questions
will be collected by
designated DHS staff
4
FAQs


Question and responses provided at the
Bidders’ Conferences are not considered
valid and official.
All questions and responses will be posted
in writing, via a Frequently Asked
Questions (FAQs) at
http://www.dhs.state.il.us. All questions
and answers posted in the FAQs on the
DHS website are considered valid and
official.
5
Bidders’ Conference Objectives
 Gain
an understanding of the four
different SAPP Sub-Grants
 Provide clarification regarding the
four Sub-Grants
 Increase your knowledge of the RFP
application process
6
Substance Abuse Prevention Program Future Direction
Based on recommendations that
emerged from a site visit from
SAMHSA, the Department will
identify communities based on:
– Presence of youth substance issue
supported by objective data
– Alignment with the State’s established
goals and objectives
– Demonstrated working partnership with
local multi-sector coalition
7
New SAPP System
 The
Department is introducing a new
four-pronged SAPP system
comprised of:
– Sub-Grant A- Local Capacity Building
– Sub-Grant B-Direct Service
– Sub-Grant C-Strategic Prevention
Framework
– Sub-Grant D-State Capacity Building
8
New SAPP System
 The
coordination and collaboration of
the new four sub-grants will:
– Acknowledge varying levels of
community capacity or readiness to
provide services.
– Acknowledge the diverse issues and
availability of providers in the
communities.
– Sustain the workforce by reducing staff
turnover and creating opportunities for
upward mobility.
9
New SAPP System
 The
coordination and collaboration of
the new four sub-grants will:
– Establish clear performance standards,
expectations and accountability.
– Use evidence-based substance abuse
prevention approaches.
– Support strategic planning process.
10
New SAPP System
A
total of 14.6 million will be
awarded per state fiscal year (except
FY12) for all SAPP across all four
Sub-Grants
 Contract may be awarded up to 2.5
years
11
Sub-Grant A:
Local Capacity Building
(LCB)
12
Sub-Grant A:
Local Capacity Building
 Goal
– Is to build the capacity of organizations
and communities to identify and
respond to alcohol, tobacco, and
marijuana through the delivery of
prevention services that target the
needs of 11-18 year olds, their families
and schools.
13
Sub-Grant A:
Local Capacity Building
 Sub-Grant
is designed for providers
with no to minimal experience in
delivering substance abuse
prevention services.
 Designed for community service
areas of no smaller than 20,000 to
no longer than 175,000 total
residents.
 The maximum award per LCB
grantee is not to exceed $65,000 per
FTE and related expenses.
14
Sub-Grant A:
Local Capacity Building
 Funds
will support assessment and
limited delivery of ‘universal’ and
‘selected’ services for youth 11-18
and their families, schools and/or
communities.
 Applicants will only be awarded a
LCB grant once and will be expected
to apply other DHS/SAPP funding at
the end of the grant cycle.
15
Sub-Grant A:
Local Capacity Building
 Important
Information:
– LCB grants will not be awarded in
geographic areas served by Partnership
for Success and/or Drug Free
Community Support grant programs.
– LCB grant applicants are not eligible for
any other grant funding under this RFP.
16
Sub-Grant A:
Local Capacity Building

Applicant has served as either a fiscal agent or
provider of IDHS SAPP grant or one of the following
grants listed below during last five years are NOT
ELIGIBLE for LCB grant:
– SAPP: Comprehensive, Specialized, Statewide
– Partnerships for Success and/or Strategic Prevention
Framework Sate Incentive Grant Program grantees
– Other Federal Grants:



U.S. Dept. of Education: Discretionary Grants to Reduce
Alcohol Abuse, Mentoring Grants, Safe Schools/Healthy
Students Initiative Grant
SAMHSA/CSAP: Drug Free Community Support Grants,
Drug Free Community Support – Mentoring Grant,
Prevention of Methamphetamine Abuse, Minority SA/HIV
Prevention Initiative, Sober Truth on Preventing Underage
Drinking act Grants (STOP ACT)
DOJ/OJJDP: Enforcing Underage Drinking Laws – Rural
Initiative or College Initiative
17
Sub-Grant A:
Local Capacity Building
Services to be Performed (ALL
Required)
 Local Capacity Assessment
 Limited Service Delivery
 Create or Enhance a Coalition
 Community Readiness to Implement
Illinois Youth Survey (IYS)
18
Sub-Grant A:
Local Capacity Building
Local Capacity Assessment - Required
 Applicant must:
– Within the first nine months must work
with the Department to complete a
community assessment.
– Assessment will help identify an
appropriate evidence-based approach
(youth prevention education,
parent/family education, communication
campaign or mentoring) for your target
area.
19
Sub-Grant A:
Local Capacity Building
Limited Service Delivery - Required
 Applicants must submit a plan that
outlines the selected evidence-based
substance abuse prevention services
identified through the Local Capacity
Assessment.
 Services will be delivered in a limited
number off community or schoolbased settings.
20
Sub-Grant A:
Local Capacity Building
Create or Enhance a Coalition Required
 Grantees approved for creating a
new coalition must:
– Develop a multi-sector coalition
– Agree to meet at least on a quarterly
basis
– Develop a mission statement including
the reduction of youth substance use
– Develop coalition capacity
21
Sub-Grant A:
Local Capacity Building

Grantees who have been approved to
enhance an existing coalition must:
– Develop a sub-committee with multi-sector
representation and identify and recruit missing
sectors
– Meet on a quarterly basis
– Review and adapt mission statement to include
the reduction of your substance use
– Assess current coalition capacity and
determine areas that need to be
enhanced/strengthened and create a plan to
address the gaps identified
22
Sub-Grant A:
Local Capacity Building
Community Readiness to Implement
Illinois Youth Survey - Required
 Recruit local schools for participation
in the 2012 IYS.
 In coordination with coalition,
develop a plan for gaining schools
participation in the administration of
the 2014 IYS.
23
Sub-Grant A:
Local Capacity Building
Proposal Content
 Executive Summary
 Agency Qualifications/Organizational
Capacity
 Service Area
 Needs Statement
 Description of Program/Services
 Agency Evaluation and Reporting
 Budget and Budget Narrative
24
Sub-Grant A:
Local Capacity Building
 Executive
Summary – Not Scored (1
page maximum)
– Name of Applicant Organization
– Type of grant applied for
– Description of the targeted service
area(s); total number of residents; total
number of school-aged youth 11-18;
total number of schools; and total
number of institutions of higher
education (if applicable)
– Total amount of funds requested
25
Sub-Grant A:
Local Capacity Building

Agency Qualifications/Organizational Capacity 25 points (5 pages maximum)
– Brief description of all of the services provided by your agency
– Description of your agency’s current programs and activities
relevant to the services described in Sub-Grant of RFP
– Describe how your agency is rooted in geographic areayou
propose to serve
– Description of linguistic and cultural competence of the
organization and as it relates to the provision of existing
services
– Provide evidence of your agency’s cultural competence to
serve the service area. Describe how participants receive
effective, understandable and respectful services, provided in
the participant’s preferred language and in a manner sensitive
to cultural beliefs and practices
26
Sub-Grant A:
Local Capacity Building

Agency Qualifications/Organizational Capacity –
Cont’d
– Description of existing linkages with community
resources and services, particularly with organizations
addressing substance abuse treatment, mental health
treatment and other human services not provided by the
applicant agency. Include plan to establish those
linkages, if linkages do not currently exist.
– Any additional information that the applicant feels might
be relevant to a reviewer in determining the agency’s
ability to carry out a quality program
– Organizational chart of the applicant organization (local
program site) showing where the program and its staff
will be placed should be included as Appendix C – LCB:
Organizational Chart. If sub-contractors will be used,
include the relationship with those organizations in the
chart.
27
Sub-Grant A:
Local Capacity Building

Agency Qualifications/Organizational
Capacity – Cont’d
– Evidence that the program director is qualified
on the basis of education and experience to
direct the program. Present the resumé of the
person who will direct this program as an
attachment labeled Appendix D – LCB:
Resumé/Job Description of Project
Director. If that individual has not yet been
hired, present the agency director’s job
description as an attachment labeled
Appendix D – LCB: Resumé/Job
Description of Project Director.
– Describe strategies used to recruit and retain
diverse personnel that are representative of
the proposed service area
28
Sub-Grant A:
Local Capacity Building

Agency Qualifications/Organizational
Capacity – Cont’d
– Resumés (or job descriptions, if vacant) for all
employee positions (key staff) who will be
funded with this grant, and an indication of the
percent of time those employees will spend in
this program. Include the resumés and/or job
descriptions of key staff in Appendix E – LCB:
Resumés/Job Descriptions – Key Staff.
– Describe your procedure for conducting and
maintaining background checks.
29
Sub-Grant A:
Local Capacity Building

Service Area – Not Scored (3 pages maximum)
–
–
–
–
Geographic boundaries
Type
Setting
Indicate whether your agency owns or rents physical
space in the geographic area and if so, the length of
time your agency has occupied it. Indicate the mileage
and travel time between your agency’s office and the
furthest community you intend to serve. The applicant’s
agency must be within 75 miles and/or no more than
1.5 hours of travel time of the proposed service area to
be served. If applicable, indicate if your agency has
multiple locations. If not, indicate “Not Applicable”.
– Any unique characteristics of the community/ies or
populations you propose to serve, if applicable (i.e.
diversity such as age groups, culture, religion, sexual
orientation, etc.).
30
Sub-Grant A:
Local Capacity Building

Needs Statement – 25 points (7 pages
maximum)
– For your targeted geographic area, provide data for each
indicator listed below and also include the data source
and the year the data represents.
– Provide for each county, municipality or Chicago
Community Area, if you propose to serve multiple areas.
If you propose to serve multiple areas, also provide the
total (combined) numbers for the following indicators:




Total number of residents
Race/ethnicity
Race/ethnicity of school-aged youth by school (must be
provided for public schools)
Include relevant data to document whether youth
population is underserved. A population is underserved
when there are insufficient services and resources to meet
the level of need or risk in the community.
31
Sub-Grant A:
Local Capacity Building

Needs Statement – Cont’d
– Use template to prepare a table with
information as indicated regarding schools in
your target geographic area(s).
– Must include all public and private schools
serving 5-12th grade students
– Identify information sources used for Low
Income, Mobility Rate and Enrollment by
Grade
– Note: For private schools, no information is
required for Low Income or Mobility Rate.
32
Sub-Grant A:
Local Capacity Building

Needs Statement – Cont’d
Contents of Form/Table
–
–
–
–
School Name
School Type (Public or Private)
Community
Percent Low Income and Source (public
schools only)
– Mobility Rate and Source (public schools only)
– Enrollment by Grade Level and Source
– Total Enrollment: Grades 5-12
33
Sub-Grant A:
Local Capacity Building

Needs Statement – Cont’d
– Provide following information about the geographic area,
if available. For each indicator, provide the data source
and the year the data represents. Use most recent data
available and the data that best represent your
geographic area. Self reported survey results must have
been compiled within the past four years (2006).




Youth substance abuse use data/trends compared against
state rates
Youth substance abuse contributing factors (e.g. retail and
social access indicators, norms, attitudes, parent
communication, etc.)
Data related to school settings (i.e. alcohol, tobacco or
other drug related school expulsions suspensions)
Data related to the community (i.e. number of alcohol
related fatalities and deaths, number of zero tolerance
violations, number of false identification violations, number
of vendors that failed compliance checks, etc.)
34
Sub-Grant A:
Local Capacity Building

Description of Programs/Services – 35 points (10 pages
maximum)
Program Element I: Local Capacity Assessment
Applicants must:
– Describe how you will work with the Department to
complete an assessment of community readiness to
engage in substance abuse prevention
services/activities.
– Include a statement of your commitment to participating
in this process using a protocol specified by the
Department and to utilizing the results of the
assessment to identify an appropriate evidence-based
approach for your target area.
– Provide signed, dated Letter of Commitment from key
stakeholders in the geographic area regarding
participation in the assessment process.
– Letters must be submitted on the stakeholder agency’s
letterhead, with the exception of parents, residents and
youth who are not affiliated with an organization.
35
Sub-Grant A:
Local Capacity Building
Program Element I: Local Capacity
Assessment – Cont’d
– Letters of Commitment should include
following content:
 Commitment
to provide information for an
assessment
 Openness to the options of service delivery
at your site
 Include all letters of commitment regarding
local capacity in Appendix F – LCB:
Letters of Commitment – Local Capacity
36
Sub-Grant A:
Local Capacity Building



Program Element II: Limited Service Delivery
Provide a statement of your commitment to
develop and submit a plan that outlines the
selected evidence-based substance abuse
prevention service(s) identified through the Local
Capacity Assessment process and your intention
to deliver these services in a limited number of
community or community-based settings.
Applicants are not expected to identify and/or
select the evidence-based approaches or provide
a plan as part of this application.
No information about evidence-based programs
should be presented in this section
37
Sub-Grant A:
Local Capacity Building
Program Element III: Create or Enhance
a Coalition
 In addition, if you are creating a coalition
applicant must:
– Provide a detailed narrative about
creating or enhancing a substance
abuse prevention coalition in your
community
– Specify whether you will develop or
enhance a coalition and the basis for
that decision
38
Sub-Grant A:
Local Capacity Building

Program Element III: Create or Enhance a
Coalition – Cont’d
If you propose to an existing coalition please
provide:
– Name of coalition
– Total number of coalition members
– List of coalition members (one person can only represent
one sector)
– Date of coalition was established
– Mission and/or vision of the coalition
– Organization structure: if applicable, identify the
subcommittees and their purpose
– Summary of coalition accomplishments to date
39
Sub-Grant A:
Local Capacity Building
Program Element III: Create or Enhance a Coalition –
Cont’d
Create a new substance abuse prevention coalition
– Describe the steps that will be taken to mobilize the
community.
– Provide information about your agency’s relationship
with existing stakeholders in proposed geographic area.
 Name, title and sector of the stakeholders and the
organizations interested in serving on your coalition
 Nature of relationship
 Number of years the relationship has been in place
– Note: Coalition may not be the agency’s board of
directors
40
Sub-Grant A:
Local Capacity Building



Program Element III: Create or Enhance a
Coalition – Cont’d
Applicants must submit signed, dated Letters of
Commitment from key stakeholders in the
geographic area.
Letters must be submitted on stakeholder
agency’s letterhead with exception of parents,
residents and youth not affiliated with an
organization
Letters of Commitment should include following
content
– Commitment to participate on the coalition
– Statement of openness to engage in strategic planning
Letters of Commitment should be presented in
Appendix H – LCB: Letters of Commitment – LCB
Coalition.
41
Sub-Grant A:
Local Capacity Building
Program Element IV: Community
Readiness to Implement Illinois Youth
Survey
 Applicants must:
– Reach out to all schools in their
geographic area to assess participation
in the 2010 IYS
– Submit a recruitment plan for the 2014
IYS administration that outlines how
local schools will be recruited
42
Sub-Grant A:
Local Capacity Building



Agency Evaluation – 5 points (3 pages maximum)
Describe the ways your agency organizes and
maintains process data (i.e. rosters, satisfaction
surveys, content logs)
Describe your capacity to summarize, report and
use process data for program planning
improvement, revision or elimination
Describe how you have shared information with
community stakeholders, institutions and
community representatives for planning and
evaluation purposes
43
Sub-Grant A:
Local Capacity Building





Budget & Budget Narrative – 10 points (4 pages
maximum for Budget Narrative)
Budget & Budget Narrative should reflect 12
month time period
Complete “Detailed Budget Financial Report
Expanded Rows and Columns Updated 9/20/11”
found on DHS website
Provide a budget narrative which describes how
appropriate resources and personnel have been
allocated
Provide calculations to demonstrate how you
arrived at amounts
Budget narrative in a format of your choice
44
Sub-Grant A:
Local Capacity Building
Budget & Budget Narrative – Cont’d
 Reasonable start-up allowed
 Funds must be allocated for:
– One day orientation
– Six required training programs
– Assume trainings will be held in central IL,
over two-day period and project staff must
attend
– CADCA Mid-Year Leadership and/or National
Leadership Forum (at least one staff member
and one coalition member)
45
Sub-Grant A:
Local Capacity Building
Applicants will be evaluated on the
following criteria:
Agency Qualifications
Needs Statement
Description of Program/Services
Evaluation
Budget
Total
25 pts
25 pts
35 pts
5 pts
10 pts
100 pts
46
Sub-Grant A:
Local Capacity Building
Proposal Container and Format
Requirements
 Entire application must be sequentially
page numbered, beginning with cover
letter
 Hand-numbering is acceptable
 Appendices must be clearly separated with
cover sheet for each appendix labeled with
the appropriate appendix letter and name
47
Sub-Grant A:
Local Capacity Building
Proposal Container and Format Requirements



Typed (printed) on 8.5 x 11 inch paper using 12 point type,
10 point type may be used within tables in black ink except
on letterhead and stationary for letters of commitment
Program narrative must be typed, single-spaced, on one
side of page, with 1 inch margins on all sides
Program narrative includes the following sections:
– H2 – Agency Qualifications/Organizational Capacity
– H3 – Service Area
– H4 – Needs Statement
– H5 – Description of Program/Services
– H6 – Agency Evaluation and Reporting
TOTAL page limitations for the program narrative: 28
48
Sub-Grant A:
Local Capacity Building
LCB Proposal Content Checklist
 Applicant
 Service Area
 Plan: ____ of ____
 Review page 97 – Proposal should
contain the information in this order
49
Questions and
Answers
50
Sub-Grant D:
State Capacity Building
(SCB)
51
Sub-Grant D:
State Capacity Building
 Goal
– To develop the capacity with a unique
sector to reduce consumption of,
consequences from and contributing
factors to alcohol, tobacco and other
drugs
52
Sub-Grant D:
State Capacity Building

Grant will support ‘universal’ and
‘selected’ prevention services serving
unique populations such as:
–
–
–
–
–
–
–
Chambers of Commerce
Physicians
Higher Education
Judicial/States Attorneys
Senior Citizens
Immigrants
Youth leadership
53
Sub-Grant D:
State Capacity Building
 Boundary
area is the state of Illinois
or the City of Chicago and
surrounding areas
 State Capacity Building Sub-Grant is
not to exceed $250,000 per grantee
54
Sub-Grant D:
State Capacity Building

Services to be performed
– Identify and present data for the target
population, when possible
– Identify potential assessment tools, when
possible, that have shown to be effective with
the target population
– Identify and implement best practices, when
possible, that have shown to be effective with
the target population
– Demonstrate existing working relationship with
target population
55
Sub-Grant D:
State Capacity Building
 Services
Performed – Cont’d
– Establish and maintain linkage and
referral sources with or for the target
population
– Establish, strengthen and maintain
communication with the target
population
– Develop and deliver prevention services
for the target population
56
Sub-Grant D:
State Capacity Building
Proposal Content
 Executive Summary
 Agency Qualifications/Organizational
Capacity
 Service Area
 Needs Statement
 Description of Program/Services
 Agency Evaluation and Reporting
 Budget and Budget Narrative
57
Sub-Grant D:
State Capacity Building
 Executive
Summary – Not Scored (1
page maximum)
– Name of Applicant Organization
– Type of grant
– Geographic target area: including the
total number of target population
– Total amount of funds requested
58
Sub-Grant D:
State Capacity Building

Agency Qualifications/Organizational Capacity 25 points (5 pages maximum)
– Brief description of all of the services provided by your agency
– Description of your agency’s current programs and activities
relevant to the services described in Sub-Grant of RFP
– Describe how your agency is rooted in geographic area you
propose to serve
– Description of linguistic and cultural competence of the
organization and as it relates to the provision of existing
services
– Provide evidence of your agency’s cultural competence to
serve the service area. Describe how participants receive
effective, understandable and respectful services, provided in
the participant’s preferred language and in a manner sensitive
to cultural beliefs and practices
59
Sub-Grant D:
State Capacity Building

Agency Qualifications/Organizational Capacity –
Cont’d
– Description of existing linkages with community
resources and services, particularly with organizations
addressing substance abuse treatment, mental health
treatment and other human services not provided by the
applicant agency. Include plan to establish those
linkages, if linkages do not currently exist
– Any additional information that the applicant feels might
be relevant to a reviewer in determining the agency’s
ability to carry out a quality program
– Organizational chart of the applicant organization (local
program site) showing where the program and its staff
will be placed should be included as Appendix C – SCB:
Organizational Chart. If sub-contractors will be used,
include the relationship with those organizations in the
chart
60
Sub-Grant D:
State Capacity Building

Agency Qualifications/Organizational
Capacity – Cont’d
– Evidence that the program director is qualified
on the basis of education and experience to
direct the program. Present the resumé of the
person who will direct this program as an
attachment labeled Appendix D – SCB:
Resumé/Job Description of Project
Director. If that individual has not yet been
hired, present the agency director’s job
description as an attachment labeled
Appendix D – SCB: Resumé/Job
Description of Project Director.
– Describe strategies used to recruit and retain
diverse personnel that are representative of
the proposed service area
61
Sub-Grant D:
State Capacity Building

Agency Qualifications/Organizational
Capacity – Cont’d
– Resumés (or job descriptions, if vacant) for all
employee positions (key staff) who will be
funded with this grant, and an indication of the
percent of time those employees will spend in
this program. Include the resumés and/or job
descriptions of key staff in Appendix E – SCB:
Resumés/Job Descriptions – Key Staff.
– Describe your procedure for conducting and
maintaining background checks
62
Sub-Grant D:
State Capacity Building

Service Area – Not Scored (3 pages maximum)
– Indicate whether your target area is the city of Chicago
and surrounding area or elsewhere in the state
– Provide geographical boundaries for your target area
– If the target area is in Chicago and/or surrounding area,
include whether your agency owns or rents physical
space in the geographic area and if so, the length of
time your agency has occupied it. Indicate the square
mileage of the geographic area you propose to serve.
Indicate the mileage and travel time between your
agency’s office and furthest community you intend to
serve. If applicable, indicate if your agency has multiple
locations. If not, indicate “Not Applicable”
63
Sub-Grant D:
State Capacity Building

Needs Statement – 25 points (4 pages
maximum)
– Provide data for your targeted area. Include the data
source and the year the data represents
– Use the most recent data available and when possible,
use local data. If none is available, you may present
state or national level data. If you are presenting selfreport survey results, it must not be older than 2006.
 Total number of individuals in the target population
 A demographic description of your target population
(e.g. age, ethnicity)
 Substance abuse use data trends for the target
population
 Substance abuse contributing factors for the target
population
64
Sub-Grant D:
State Capacity Building

Description of Program/Services – 35
points (8 pages maximum)
– Methods and resources that will be used for
identifying assessment data or tools, when
possible, for the target population
– Methods and resources that will be used for
identifying best practices, when possible, that
have shown to be effective with the target
population
– Methods for establishing, strengthening and
maintaining communication with target
population and rationale for the proposed
65
approach
Sub-Grant D:
State Capacity Building

Description of Program/Services – Cont’d
– Description of human service issues that may
arise and a plan for establishing linkages and
referral with or for the target population
– Description of the services that will be
developed for the target population. In the
description include the content areas to be
covered and rationale for the types of services
proposed.
– A description of the services that will be
delivered with the target population and
rationale for the types of methods proposed
– Proposed number of participants/organizations
to be served with each proposed service
66
Sub-Grant D:
State Capacity Building



Agency Evaluation – 5 points (3 pages maximum)
Describe the ways your agency organizes and
maintains process data (i.e. rosters, satisfaction
surveys, content logs)
Describe your capacity to summarize, report and
use process data for program planning
improvement, revision or elimination
Include examples of how you have shared
information with community stakeholders,
institutions and community representatives for
planning and evaluation purposes
67
Sub-Grant D:
State Capacity Building





Budget & Budget Narrative – 10 points (4 pages
maximum for Budget Narrative)
Budget & Budget Narrative should reflect 12
month time period
Complete “Detailed Budget Financial Report
Expanded Rows and Columns Updated 9/20/11”
found on DHS website
Provide a budget narrative which describes how
appropriate resources and personnel have been
allocated
Provide calculations to demonstrate how you
arrived at amounts
Budget narrative in a format of your choice
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Sub-Grant D:
State Capacity Building
Budget & Budget Narrative – Cont’d
 Reasonable start-up allowed
 Funds must be allocated for:
– One-day orientation meeting
– Assume trainings will be held in central IL, and
project staff must attend
– Funds for national training and meetings
related to the target population served
– Funds must be allocated for required meetings
and may be allocated for training
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Sub-Grant D:
State Capacity Building

Applicants will be evaluated on the following
criteria:
Agency Qualifications
25 pts
Needs Assessment
25 pts
Description of Program/Services
35 pts
Evaluation
5 pts
Budget
10 pts
Total
100 pts
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Sub-Grant D:
State Capacity Building
Proposal Container and Format
Requirements
 Entire application must be sequentially
page numbered, beginning with cover
letter
 Hand-numbering is acceptable
 Appendices must be clearly separated with
cover sheet for each appendix labeled with
the appropriate appendix letter and name
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Sub-Grant D:
State Capacity Building
Proposal Container and Format Requirements



Typed (printed) on 8.5 x 11 inch paper using 12 point type,
10 point type may be used within tables in black ink except
on letterhead and stationary for letters of commitment
Program narrative must be typed, single-spaced, on one
side of page, with 1 inch margins on all sides
Program narrative includes the following sections:
– H2 – Agency Qualifications/Organizational Capacity
– H3 – Service Area
– H4 – Needs Statement
– H5 – Description of Program/Services
– H6 – Agency Evaluation and Reporting
TOTAL page limitations for the program narrative: 23
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Sub-Grant D:
State Capacity Building
SCB Proposal Content Checklist
 Applicant
 Service Area
 Plan: ____ of ____
 Review page 100 – Proposal should
contain the information in this order
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Important RFP Information
 RFP
may be viewed and/or
downloaded at
http://www.dhs.state.il.us/page.aspx
?item=57432
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Important SAPP RFP Information
 The
final deadline to submit any
written questions regarding the SAPP
RFP is 12:00 p.m. on November 14,
2011.
 Please submit all questions in
writing, via email, to:
[email protected]
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Important RFP Information
 Proposals
must be received no later
than 1:00 p.m. on November 18,
2011.
 Must submit 1 original and 5 copies
of the proposal.
 The Department will not accept
applications submitted by email, disk
or by fax.
 Late proposals will not be considered
and will automatically be disqualified.
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Important RFP Information
 Mail
completed proposals to:
– Illinois Department of Human Services
Bureau of Community Based and
Primary Prevention
401 S. Clinton, 4th Floor
Chicago, Il 60607
Attention: Kimberly Fornero/SAPP
Procurement #CHP 49791
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Grant Writing Tips
Be clear and succinct. Reviewers are not
interested in jargon, acronyms,
boilerplate, rhetoric, or exaggeration.
They are interested in learning precisely
what you intend to do, and how your
project responds to the criteria presented.
 Use clear headers. The narrative is singlespaced and a large amount of text. To
assure completeness and ease of review,
follow guidance regarding the use of
headings under H. Proposal Content in
each sub-grant.

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Grant Writing Tips



Answer all questions and submit information requested in
appendices and attachments. The RFP contains a number
of items: narratives, forms that need to be completed and
lots of attachments. Be sure to respond to all information
requested. Be sure to label the appendices in accordance
with guidance and include other required forms and
attachments.
Don’t make assumptions. Even if you have received
funding from the Department/Division in the past, do not
assume your reviewers know anything about you or your
program.
Use one or two impartial proofreader(s). Before you submit
your proposal, let someone who is completely unfamiliar
with your project read the RFP and then read and critique
your proposal. Find someone else in your agency that will
check your proposal to ensure it meets all of the
specifications in regards to Proposal Container and Format
Requirements and Proposal Content Checklists.
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Questions and
Answers
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