Transcript Slide 1

Mail Entry & Payment Technology
The World of MIDs, CRIDS, and the
Business Customer Gateway
Mail Entry & Payment Technology
Our Goal for Today
 The focus will be on Customer Registration IDs (CRIDs),
Mailer IDs (MIDs), and how you can obtain MIDs and
CRIDs.
 You will learn about the multiple ways Mail Owners and
Mailing Agents can acquire a MID, when and how it is used
in the Intelligent Mail barcode, electronic mailing
information and receipt of Full-Service data.
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Mail Entry & Payment Technology
Agenda
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Overview of Intelligent Mail
Business Customer Gateway (BCG)
Customer Registration ID (CRID)
Mailer ID (MID)
Using CRIDs and MIDs
• By/For Relationship
• Full-Service Data Delegation
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Mail Entry & Payment Technology
Overview of Intelligent Mail
 A technology platform made possible by the suite of
Intelligent Mail barcodes
 Intelligent Mail services apply to the following mail and
processing categories:
 First-Class Mail® letters and flats
 Standard Mail® letters and flats
 Periodicals letters and flats
 Bound Printed Matter flats
 Reply Mail


Permit Reply Mail
Qualified Business Reply Mail (QBRM)
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Mail Entry & Payment Technology
Intelligent Mail Options
 Basic Option
• Mailers to use Intelligent Mail barcodes on letter-size and flat
mailpieces in place of the POSTNET™ barcode
 Full-Service Option
• Mailers to use Intelligent Mail barcodes on letter-size and flat
mailpieces in place of the POSTNET™ barcode
• Under the Full-Service option mailers are required to use a unique
Intelligent Mail® tray barcode on the Intelligent Mail® tray label
applied to trays or sacks and keep this barcode unique for 45 days
• Under the Full-Service option mailers are required to use a unique
Intelligent Mail® container barcode on the Intelligent Mail®
container placard and keep this barcode unique for 45 days
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Mail Entry & Payment Technology
Intelligent Mail™ Barcode Suite
BARCODE
ID
SERVICE
TYPE ID
MAILER
ID
SERIAL
NUMBER
ROUTING
CODE
Intelligent Mail Tray Barcodes for Mailpiece
ZIP
CODE
CONTENT
ID #
MAILER
ID
LABEL
TYPE
Intelligent Mail Tray Barcodes on Handling Units
APPLICATION
IDENTIFIER
TYPE
INDICATOR
Intelligent Mail Barcode for Containers
SERIAL
NUMBER
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Mail Entry & Payment Technology
IMb Service Options: Basic and Full-Service
Description
Basic
Full-Service
Required
Required
IM tray barcode on trays
& sack labels
Optional
Required
IM container barcode on
container placards
Optional
Required
Electronic documentation
(eDoc)
Optional
Required
Start-the-Clock
NA
Available
Automated address
correction at no additional
charge
NA
Available
IM TM
Barcode on mailpieces
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Mail Entry & Payment Technology
The Business Customer Gateway
Bridge to CRIDS and MIDS
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Mail Entry & Payment Technology
Business Customer Gateway (BCG)
 Customers will go through the BCG to perform
critical tasks such as:
• View company information
• Manage Mailer IDs
• Manage electronic data exchange
• Schedule mailing appointments
• View postage statements and transactions
• Track and confirm
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Mail Entry & Payment Technology
So What’s Next?
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Mail Entry & Payment Technology
Creating Accounts
 Establish Administrator and User Access
 Obtain Customer Registration ID
 Acquire Mailer ID’s
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Mail Entry & Payment Technology
New Accounts
 New user creates username and password
 New users request access to services and business
locations when signing-up or they can be
requested by the Business Service Administrator
 A user requests a service by selecting one of the
service links
 Some services require a Business Service
Administrator (BSA)
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Mail Entry & Payment Technology
Business Service Administrator (BSA)
 Key contact for a Business
Location for the management of
the selected Service
 Approves and deactivates all
user requests for that Service at
a business location
 Establishes the business
locations (CRIDs) where
permits and Mailer IDs will be
linked
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Mail Entry & Payment Technology
BSA Assignment
 The BCG sign up process is such that the first user
who requests access to a business service from a
new business location is prompted to assume the
BSA role.
 If user declines, the service request goes into a
pending status until there is a BSA for this Service
at the Business Location
 The BSA may assign additional approved users to
the BSA role
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Mail Entry & Payment Technology
Ok, so what are CRIDS and MIDS
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Mail Entry & Payment Technology
CRIDs and MIDs
 Customer Registration IDs (CRIDs) and Mailer IDs
(MIDs) are used to identify Mail Owners and Mailing
Agents and to determine the recipient(s) of
information regarding a mailing
 Mailer IDs (MIDs) are linked to a Business location
(CRID)
 Users’ access to mailing information is determined by
their Services and the Business Locations (CRIDs) to
• Assigned by
which they are linked
USPS based
on volume
• Identifies company
location
• Created by USPS
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Mail Entry & Payment Technology
Customer Registration ID (CRID)
 Unique identifier created by the USPS to identify a
company at a business location address
 Connects a business Location’s information across all USPS
applications
 Associates every Permit Number and Mailer ID issued
(there may be multiple Permit Numbers or MIDs
associated to a single CRID)
 Used to identify submitter of electronic documentation
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Mail Entry & Payment Technology
Locating CRIDs
 The User Profile
displays the user’s
Business locations
including the CRIDs
(Customer
Registration IDs)
associated to those
locations
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Mail Entry & Payment Technology
I just dealt with CRIDs, now what’s a MID?
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Mail Entry & Payment Technology
Mailer ID
 The Mailer Id (MID) is a 6- or 9-digit number assigned by the Postal
Service based primarily on documented historic mail volume.
TM
A 6- digit MID is issued based on annual volume of 10 million pieces
• A 9- digit MID is issued based on annual volume of 1 million pieces
•
 Mailer IDs are used for:
Identification in the Intelligent Mail® mailpiece, handling unit and
container barcodes
• Electronic documentation (eDoc) to identify the mail owner, mailing agent,
or other service provider.
•
• Mail owner data delegation for receipt of Full-Service feedback
 MIDs are acquired / managed through the Mailer ID service on the BCG
 Multiple Mailer IDs may be linked to a single CRID
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Mail Entry & Payment Technology
Example of MID IMb
With a 6-digit MID, there are 9-digits available for the Serial Number.
Intelligent Mail Barcode for Letters and Flats: 6-Digit and 9-Digit Mailer IDs
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2
3
4
5
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Barcode Service
ID (2N) Type ID
(3N)
1
2
3
4
5
Barcode Service
ID (2N) Type ID
(3N)
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9
10
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Mailer ID (6N)
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7
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9
10
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Serial Number (9N)
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Mailer ID (9N)
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Routing Code (0, 5, 9 or 11N)
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Serial Number (6N)
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Routing Code (0, 5, 9 or 11N)
With a 9-digit MID, there are only 6- digits available for the Serial Number.
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Mail Entry & Payment Technology
Multiple Mailer IDs
 Primary reasons for requesting multiple Mailer IDs include:
 Mail volume
 Managing unique barcodes
 Multiple mail service providers

To request additional Mailer IDs
•
Business Customer Gateway may make additional MIDs available

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
Mail volume must be substantiated in PostalOne!®
Alternative, submit a Mailer ID application
Mail volume must be substantiated via PostalOne! by MDA or BMEU
Request must be justified
The intent of this MID application is to request an exception to the
quantity or type of MID(s) or when the Mailing Agent is requesting
MID(s) on behalf of the Mail Owner.
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Mail Entry & Payment Technology
MID for Barcode Uniqueness
 Full-Service IM™ barcodes must be unique for at least 45
days from the date of induction into the USPS®.
• This applies to mailpieces, handling units and containers
• This means you must plan ahead for your own timelines
• Below is an example of a possible timeline
List/Data
Processing
5 Days
Production
10 Days
Storage for
multiple
mailing dates
80 Days
15 Days
Drop
Shipment
USPS – 45 days
begins at the
time of
induction
45 Days
= 155 Days
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Mail Entry & Payment Technology
Now, how can I get a MID?
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Mail Entry & Payment Technology
Acquiring a MID
What would you
like to do?
If you are a…
Use these instructions
You will be able
to…
You will receive…
Acquire a single
MID/CRID
Mail Owner
Single MID Generation
via Business Customer
Gateway
Go to the BCG
and request the
MID/CRID
A MID and CRID
from BCG
Acquire multiple
MIDs/CRIDs using a
manual process
Mail Owner or
Mail Service
Provider
Bulk Acquisition via
Manual Data Request
Submit Excel
spreadsheet
without
accessing BCG
Up to 500 CRIDS
and/or MIDs on
behalf of others
Acquire multiple
MIDs/CRIDs using
Mail.XML
Mail Owner or
Mail Service
Provider
Bulk Acquisition and
Verification via
Mail.XML
Submit a
Multiple MIDs on
Mail.XML request behalf of others
message
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Mail Entry & Payment Technology
Acquiring MIDs through BCG
 All postal business customers log on to the Business
Customer Gateway through a single sign on using Gateway
user names and passwords to access all online services.
https://gateway.usps.com
 In order to get a MID through the BCG, a new user must
create a Business Account
 Once registered, a CRID for the business location will be
assigned
 New CRIDs will not be assigned to existing user
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Mail Entry & Payment Technology
How can I obtain a single Mailer ID (MID)?
 The following steps outline how to acquire a
Mailer ID:
1. Obtain a username and password from Business
Customer Gateway and login.
2. From the Welcome Screen of the Gateway, click on the
link to “Mailer ID”.
3. Populate the requested information which will allow
you to create a MID.
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Mail Entry & Payment Technology
1. Access BCG by going to:
Register with BCG
https://gateway.usps.com
2. Click on the New User
Registration link on BCG
Main Page
Create a Business Account Profile
3. Begin by creating a
Business Account
Profile. Enter the
requested information,
as shown to generate a
business account
username and
password.
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Mail Entry & Payment Technology
Create a Business Account Profile
4. Once all the
information has
been entered, click
the Create Account
button located on
the bottom right of
the screen.
Completed Registration
5. Once you are registered, the above screen
will appear. Wait a few seconds and the
screen will automatically update so that
you can then select the Business Services
you wish to be accessible to your account.
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Mail Entry & Payment Technology
Adding Services to Your Account
6. You will see a list of
the available business
services. Click on
“Mailer ID” to add
the service to your
account. This will
allow you to request a
MID.
Associate the Service with a Location
7. The service you selected now
appears. Notice that the CRID
was automatically created
behind the scenes when you
selected your service(s) from
the previous screen. Click on
the checkbox to associate this
service with this location and
click on “Next”.
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Mail Entry & Payment Technology
Confirm Adding a Service
8. Review the
information and
confirm your
selection to
associate this
service with this
business location.
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Mail Entry & Payment Technology
BSA Request
9. When creating a new user
account, if no one from this
location has previously
logged in and accepted the
overall BSA role, you will
be prompted to accept it.
If you do not accept it, all
requests for services will
be pending and you will
be unable to proceed
until someone accepts
this role.
BSA Access Granted
10. After accepting the BSA
role, the above screen
will appear. Click
“Continue” to advance
to the BCG home page
where you will be able
to request a MID.
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Mail Entry & Payment Technology
BCG Welcome Screen
11. You may request a MID
from the BCG welcome
screen. Under the Design &
Prepare section, select the
“Mailer ID” link.
MID Error Message
12. As a new user, there will
be no MIDs associated
with the CRID yet. The
following message will
appear. Click on OK and
advance to the next
screen.
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Mail Entry & Payment Technology
Request a Mailer ID
13. To request a
Request a MID
new Mailer ID
for the
Business
Location,
select
“Request a
MID” button.
Displays the Mailer IDs that are associated with
the selected business location from the Mailer ID.
As a first time user, you have not associated a MID
with this CRID yet but once an association with a
MID and CRID had been made, this would be
populated.
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Mail Entry & Payment Technology
Request a MID
14. Next, to apply for a MID, select the type of MID that
you are eligible to receive:
• A 6- digit MID is issued based on annual volume of 10
million pieces
• A 9- digit MID is issued based on annual volume of 1
million pieces
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Mail Entry & Payment Technology
Request a MID
15. Next, select the quantity of MIDs you would like to
request. Place that number in the rectangular box and
click Request MID.
• Mail Owners/Preparers with sufficient volume can
request five 6-Digit MIDS or ten 9-Digit MIDs
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Mail Entry & Payment Technology
Select MID Service Type
16. Scrolling down further on the page, you must also
select the MID service type. To finish, click “Request
MID”. Your Mailer ID will be displayed on the next
screen in blue.
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Mail Entry & Payment Technology
Review Your MID Service Type
Your requested Mailer ID is displayed in blue.
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Mail Entry & Payment Technology
Bulk Acquisition via Manual Data Request
 Mail Service Providers to acquire MIDs on behalf of others. CRIDs and/or
9-digit MIDs may be generated one at a time, or in bulk
 Mail Service Providers must submit applications and files to USPS in
accordance with the following Excel format below. Additional details can
be found on RIBBS at:
https://ribbs.usps.gov/intelligentmail_mail_id_app/documents/tech_gui
des/MIDCRIDAgentExcelProcess.pdf
 Each Excel spreadsheet may include requests for up to 500 CRIDs and/or
nine-digit MIDs per spreadsheet. If additional CRIDs or nine-digit MIDs
are needed, the customer may submit multiple spreadsheets, each with a
maximum of 500 CRIDs and/or nine-digit MIDs per spreadsheet.
Request Format
Customer Company
Source ID
Name
Address 1
Address 2
City
State ZIP
Country
Delegate to
MID#
(Optional)
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Mail Entry & Payment Technology
Bulk Acquisition Manual Process
 Once the Excel spreadsheet has been created and populated, the Mail
Service Provider should prepare and send an e-mail to the PostalOne!
Customer Care Center: [email protected]
• The email must be submitted by the Mail Service Provider’s
Business Service Administrator for the Mailer ID service.
• The Subject line of the email should read “CRID / Mailer ID
Application”.
• The body of the email must contain the following elements:
• Name of Requesting Company (Mail Service Provider)
• Mailer ID Business Service Administrator Name and Number (for
questions or issues.
• Indicate if request is for both nine-digit Mailer IDs and CRIDs or
CRID Only.
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Mail Entry & Payment Technology
Bulk Acquisition Manual Process
• Requests are processed on a first-come, first-serve basis
• Response spreadsheets will be e-mailed back to the
originator
Response Format
Customer
Source ID
Company
Name
Address Address
Line 1
Line 2 City State
ZIP
Country
Delegate
to MID#
(Opt)
Preexisting
MID
CRID
MID
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Mail Entry & Payment Technology
Bulk Acquisition Manual Authorization
The Postal Service will consider the Mailer ID Business Service
Administrator to be duly authorized by the Mail Owner to make required
certifications to the Postal Service. The following authorization
statement:
“This pertains to the Mailer ID (MID) and/or Customer Registration ID
(CRID) requested on behalf of the Mail Owner(s) identified in the
attached file to the United States Postal Service (USPS):
We, (insert name of Mail Service Provider), certify to the United States
Postal Service that we are acting as a Mail Service Provider with the US
Postal Service to obtain the services requested for business mailing
matters on a Mail Owners behalf. “
Privacy Notice: For information regarding our Privacy Policy visit www.usps.com.
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Mail Entry & Payment Technology
Bulk Acquisition and Verification via Mail.XML
 Mail Service Providers can acquire multiple MIDs on
behalf of others
 Mail Service Providers can generate CRIDS and nine-digit
MIDs in bulk or one at a time on behalf of others
 CRIDs and nine-digit MIDs requests for customers is
supported through the USPSMIDCreateRequest and
USPSCRIDRequest Mail.xml messages
 Mail Owners and Mail Service Providers must provide the
company name and address information for the parties
that need the CRID and/or nine-digit MID assignment
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Mail Entry & Payment Technology
How do validate I am using the correct CRIDs & MIDs?
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Mail Entry & Payment Technology
Validating CRIDs and MIDs
What would
you like to do?
Validate
MID/CRID
ownership
If you are a…
Mail Owner or
Mail Service
Provider
Use these
instructions
Validating CRIDs
and/or Nine-Digit
MIDs
You will be able
to…
Submit your
request through
BCG or Mail.XML
message
You will
receive…
Review of
validation on
screen or
message from
Mail.XML
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Mail Entry & Payment Technology
Validating CRIDs through BCG
A user can validate ownership (name and address) of a CRID
by using the “Add a Service” tool.
1. Logon to the Business Customer Gateway and select
“Request Access” link.
2. Select any existing service listed.
Note: The service selected has no impact on the
validation process. It is just a means to access the CRID
information.
3. Once a service has been selected, the “Select Business
Locations” page is loaded.
4. Click the “Add Location” button.
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Mail Entry & Payment Technology
Validating CRIDs through BCG
5. This will load the “Add a Service” page. The page should
default to “Search by Existing Business CRID”. If the
associated radio button is not selected, be sure to select
the radio button to enable the search by CRID.
6. Enter the CRID you wish to validate in the “CRID” text box
and push the “Continue” button. The system will then
display the name and address associated with that CRID.
7. Validate the information for the CRID, click “Cancel” to end
the search.
Note: You do not want to add the service to your profile.
8. Repeat this process for each CRID you want to verify.
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Mail Entry & Payment Technology
Validating MIDs through BCG
1. MIDs may be validated through the address book function
in the “Mailer ID” tool.
2. To access the address book, login to the Business
Customer Gateway and select “Mailer ID”.
3. At the top of the page, select the “Address Book: Add Data
Recipients” link.
4. In the “Address Book”, enter the Mailer ID you wish to
verify in the “MID” field and press the “Add Entry” button.
5. Validate the information for the CRID, click “Cancel”
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Mail Entry & Payment Technology
Bulk Verification Manual Process
 Create Excel spreadsheet and send an e-mail to the PostalOne!
Customer Care Center: [email protected]
• The email must be submitted by the Mail Service Provider’s
Business Service Administrator for the Mailer ID service.
• The Subject line of the email should read “CRID / Mailer ID
Application”.
• The body of the email must contain the following elements:
• Name of Requesting Company (Mail Service Provider)
• Mailer ID Business Service Administrator Name and Number (for
questions or issues.
• Indicate that it is a validation request
• Use the same format as used for acquiring CRIDs or MIDs
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Mail Entry & Payment Technology
Bulk Verification via Mail.XML
 Mail Service Providers can validate multiple MIDs on
behalf of others
 If a CRID or nine-digit MID already exists, the
USPSMIDQueryRequest and USPSCRIDQueryRequest
Mail.xml response messages will provide the existing
CRID and nine-digit MID information .
 These messages can be used to validate mailer
information prior to eDoc submission
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