Transcript EEO COMPLAINT PROCESSING

BLACKS IN GOVERNMENT
NATIONAL DELEGATES ASSEMBLY TEAM
NOMINATING COMMITTEE and
REGIONAL CAUCAUS CHAIRS
TRAINING
2014
Marion Stevens, Training Coordinator
AGENDA
 Welcome/Introductions
 Overview
of National Delegates
Assembly
 Nominating Committee Responsibilities
 NDARC Responsibilities
 Regional
Caucus Chair
 Nominating Committee Members
 Questions
Delegates Assembly
Forum
The National Delegates Assembly is one of the
most critical forums of Blacks In Government.
Local chapter delegates, who represent their
respective chapter members, become the
operating arm of this organization when in
session.
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National Delegates Assembly Team
(NDAT)
The National Delegates Assembly Team (NDAT) is a very
dynamic taskforce receiving its charge directly from the
National Constitution of Blacks In Government, under the
authority of the National President, and through the oversight
of the National Executive Committee. The NDAT taskforce
has members tasked by the Constitution and elected directly
by the National Delegates Assembly. The NDAT consists of
members from a cross-section of the BIG Organization
(those that are appointed and or tasked by the National
President, those selected by the Chair of the Assembly and
approved by the National President, and those that are tasked
by the Chair of the Board of Directors). The attached
Organization Chart is NDAT’s attempt to illustrate the
dynamics of this Taskforce interdependency.
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National Delegates Assembly Team
(NDAT)
Blacks In Government
(BIG)
DELEGATES / CONSTITUTION
National Delegates
National Delegates Assembly: Special
Assembly:
Assistant
Coordinator
Precilla Wade
Jerry Prentice, Sr.
National Delegates
Assembly:
Parliamentarian
Honorable Ramsey
Alexander, Jr.
National Delegates
Assembly:
Administrative
Assistant
National Delegates Assembly:
Sergeant-At-Arms
Honorable Lamonte Johnson
Honorable Gregg Reeves,
National President
Honorable Darlene H.
Young
National Delegates
Assembly
Communications/
Pub Relations
National Delegates
Assembly:
Resolutions Committee
Dr. Ethel Crisp Chair.
Precilla Wade
Sandra F. Glenn
National Executive Committee
(Oversight)
Third Vice President
Honorable Gary Blackmon
National Delegates
Assembly:
Honorable Melvin Davis
Chair
David Groves, Deputy
Chair
National Delegates
Assembly:
Nominating Committee
Edna Harvin Battle,
Chair.
Audrey McCray, CoChair.
Liaisons:
National Treasurer &
Assistant Treasurer
Lenore Grable-Grant
Norma Samuel
NBOD
Loretta Beavers
National
Board of Directors
Constitution &
Policy Committee
Charita Branch
National Delegates
Assembly:
Elections Committee
Chana Thompson,
Chair
James Travis, CoChair
National Delegates
Assembly:
Credentialing Committee
Pinkie Mason ,Chair.
Betty J. Parker, Mary
Thomas, and
Trekeshelia Britton
Co-Chairs.
National Delegates
Assembly:
Training Coordinator
Marion Stevens
National Delegates
Assembly:
AV & Webmaster
Katrina Hardy-Pace
Budget/Finance
Coordinator
Ernise Alphonse
Cummins
National Board of Directors:
Chairman
National
Executive Vice
President
Honorable Doris
Sartor
Dr. Hezekiah Braxton
Each member performs a critical role and each function is
connected to the Backbone of the NDAT Network.
National Delegates Assembly:
Chairman
(Appointed by the President)
Members elected by the Delegates
and/or tasked by the President, or
tasked by the Chair of the
Board of Directors
National Office Staff
Program Support
National
Secretary
Felicia Shingler
National Office Staff
Director
Chart Color-Scheme Key
Salaried Members
Members appointed by
the Chairman of the
Assembly and approved
by the President
NDATORG: Chart # NN
Current as of: July 2014
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National Nominating Committee
2014
Edna J. Harvin Battle, Chair
Audrey McCray, Co-Chair
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National Delegates Assembly Team
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Presiding Chair. Appointed by National President (per Article VII,
Section 2.B.(1)
Credentials. Registers and certifies all delegates for the Assembly
(per Article VII, Section 2.B(a))
Nominating. Prepares a slate of nominees for the appropriate offices
to be filled (per Article VIII, Section 1, A).
Elections. Plans and conducts the election per Article VIII, Section
1, B).
Resolutions. Screens and recommends action on all resolutions. (per
Article VII, Section 2.b.(b))
Standing Rules. Presents rules of conduct that govern the Assembly
(per Article VII, 2B.©)
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National Delegates Assembly Team
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Special Assistant. Provides a wide-range of coordination and other
support functions for the Assembly Chair.
Delegates Assembly Coordinator. Provides logistical support,
coordinates space and wide variety of other support activities.
Training Coordinator. Coordinates all training required in support
of the Assembly. Conducts Delegates Training as well as
Committee Training.
Sergeant-At-Arms. Assists in maintaining order during the
Assembly. Speak for their respective regions during roll-call and on
other occasions.
Parliamentarian. Consults with the Chair during the Assembly on
matters of conduct and decorum. Provides guidance from
organizational documents and Robert’s Rules of Order.
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National Delegates Assembly Team
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Budget and Finance. Manages the NDAT budget.
Communications and Public Relations. Provides information on the
NDA activities to BIG members and Delegates Assembly attendees.
Webmaster. Manages the National Delegates Assembly webpage
which is part of the BIG website. Manages the displays of
information on the screen during the assembly.
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Overview Delegates Assembly
3-Prong Process
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Credentials
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Nominating
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Certifies and registers delegates for participation
in the Assembly including voting
Processes nominations for election of national
officers, regional directors, Elections and
Nominating committees
Elections
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Conducts the election
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Overview Delegates Assembly
Committee Member and Caucus
Chair Responsibility
Level of commitment and accuracy
YOUR RESPONSIBILITY!
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100% is required
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Either it’s right or it’s wrong
Almost is not good enough
One mistake can
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Invalidate the entire Assembly
Invalidate the entire Election
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Overview Delegates Assembly
Committee Member and Caucus
Chair Responsibility
Level of commitment and accuracy
YOUR RESPONSIBILITY!
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Learn during training
 Ask questions as needed
 When in doubt ASK!
 Know your chain of command
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Who to ask questions
Who is authorized to answer
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Overview Delegates Assembly
Committee Member and Caucus
Chair Responsibility
Level of commitment and accuracy
YOUR RESPONSIBILITY!
 Do
not change any processes
 Integrity
 Effectiveness
 Efficiency
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Overview
National Delegates Assembly
National Offices 2014 for Election
President
st
 1 Vice-President
 3rd Vice-President
 Secretary
 Assistant Treasurer
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Overview Delegates Assembly
2014 Offices Con’t
 Regional
Director
 Nominating Committee members (2)
 Elections Committee members (3)
National Nominating Committee
Responsibilities
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Accepting nominations for national offices
 Verifying eligibility of candidates
 Assisting in National Delegates Assembly
Regional Caucus (NDARC)
 Presenting a slate of candidates to the
Elections Committee for:
 National Offices
 Regional Director
 Nominating Committee
 Elections Committee
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National Nominating Committee
Responsibilities Con’t
Nominations for National Offices are accepted
two ways:
1. Nominations may be submitted directly to
the National Nominating Committee Chair
(copy National Office).
2. Nominations may be made from the floor of
the Delegates Assembly.
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National Nominating Committee
Report to the Assembly
The National Nominating
Committee Chair or Co-Chair will:
 Present
the slate of nominees
 Describe how nominations were
received
 Indicate nominees have completed
required certification form
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National Nominating Committee
Report to the Assembly Con’t
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The Chair of the National Delegates
Assembly will open the floor for
nominations for all National Offices.
The nomination must be made by a
registered delegate.
 Candidate is not required to be a
delegate.
 The Chair declares that nominations
for National Offices are closed.
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National Nominating Committee
Report to the Assembly Con’t
Verify nominee’s financial standing
 Verify nominee’s eligibility for office
 All candidates are required to complete a
certification form to complete nominating
process.
 Nominee’s from the floor, financially
verified with completed certifications, and
those previously received will represent
the final and official slate of candidates for
the National Office.
 No write-in candidates are allowed.
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National Nominating Committee
Report to the Assembly
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The names of all financially verified
candidates (previously submitted and from
the floor) shall be arranged in alphabetical
order within each Office and announced to
the Delegates Assembly before it recesses
for the day.
 Each Candidate will verify the spelling of
his/her name by initialing in the appropriate
space.
 The final report will be signed and given to
the Chair/Co-Chair of the National Elections
Committee.
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National Nominating Committee
Region Caucus Chairs
NDARC
National Delegates Assembly
Regional Caucus
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National Nominating Committee
Region Caucus Chairs NDARC
NDARC - Each of the eleven (11) NDARC
will provide a slate of nominees
(multiple for each office) for the
following Offices:
One (1) National Board of Directors Member
(Regional Director)
2 Two (2) National Nominating Committee Members
(Primary and Alternate)
3 Three (3) National Elections Committee Members
will be elected during the voting on Monday
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National Nominating Committee
Regional Caucus NDARC
 The
Regional Council President or
Designee will preside over the NDARC.
 NDARC participants are:
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Primary Delegates who are
Certified by the National Credentials
Committee
 Display an official delegates badge.
 Note: All members of BIG may attend their
respective regional caucus. Delegates will
be separated from alternates and nondelegates.
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National Nominating Committee
Blacks In Government (BIG)
National Delegates Assembly Regional Caucus (NDARC)
2013 Nomination Result Form
Region: __________
Date: ______________
Please note: Each nominee must check the spelling of their printed name and initial in the
appropriate space.
Board Of Director:
Printed Name
Initials
Chapter
1.____________________________
_________ ______________________
2 _____________________________ _________ ________________ ______
3 _____________________________ _________ _______________________
Nominating Committee:
Printed Name
Initials
Chapter
1 _____________________________ _________ ______________________
2 _____________________________ _________ ______________________
3 _____________________________ _________ ______________________
4 _____________________________ _________ ______________________
5._____________________________ _________ ______________________
Elections Committee:
Printed Name
Initials
Chapter
1._____________________________ _________ ______________________
2._____________________________ _________ ______________________
3._____________________________ _________ ______________________
4._____________________________ _________ ______________________
Signatures: 1. _______________________________________Credentials Committee Monitor
2. _______________________________________Elections Committee Chair/Co-Chair
3. _______________________________________NDARC Chairperson
4. _______________________________________Nominating Committee Member
5. _______________________________________Nominating Committee Chair/Co-Chair
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National Nominating Committee
Region Caucus NDARC
Process for the Regional Caucus Chair
Conduct the NDARC
 Open the meeting
 Nominations for Regional Director
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First call for nominations
Second call for nominations
Third and final call for nominations
Hearing none nominations are closed (no
motion is required)
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National Nominating Committee
Region Caucus NDARC
Process for the Regional Caucus Chair
Conduct the NDARC
 Nominations for the Nominating Committee
minimum of two needed
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First call for nominations
Second call for nominations
Third and final call for nominations
Hearing none nominations are closed (no motion
is required)
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National Nominating Committee
Region Caucus NDARC
Process for the Regional Caucus Chair
Conduct the NDARC
 Nominations for Elections Committee
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minimum of three needed
First call for nominations
Second call for nominations
Third and final call for nominations
Hearing none nominations are closed (no
motion is required)
All nominations are closed.
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National Nominating Committee
Region Caucus NDARC
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Process for the Regional Caucus Chair
Conduct the NDARC
Hold the NDARC in session
Nominating Committee person will leave
Nominating Committee person will return
after confirming candidate eligibility
(Credentials), readability (Elections) and
forms (Nominating)
Regional Caucus Chair will announce
candidates and sign the document
Continue to hold the NDARC in session
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National Nominating Committee
Region Caucus NDARC
Process for the Regional Caucus Chair
Conduct the NDARC
 Nominations committee person will
return to Nominating Committee Chair
for final approval
 Nominating committee person returns
to notify Regional Caucus Chair to
release the caucus
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National Nominating Committee
Region Caucus NDARC
Process for the Nominating Committee
 Conducted by NDARC Chair
 Record candidate names on a separate
piece of paper for each office as names are
given in nomination (ask for spelling)
 When all nominations are completed
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Record names in alpha order by last name within
each office
Ensure exact correct spelling of nominee
names- insist candidate review very closely
Nominees must initial that spelling is correct
No changes after nominees initial
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National Nominating Committee
Region Caucus NDARC
Process for the Nominating Committee
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When nominations are completed - continued
 Delegates remain in session
 Obtain certification document from all Regional
Director candidates, unless already given
 Leave meeting room to verify eligibility with
National Office monitor
 Election Committee will verify readability
 Return to Caucus when documents are approved
– Chair will announce nominees and sign
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National Nominating Committee
Region Caucus NDARC
Process for the Nominating Committee
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When nominations are completed - continued
 Return all forms to Nominating Committee
Chair or Co-Chair (caucus remains in
session)
 When all forms are complete with initials
and all documents are accepted by
Nominating Committee Chair notify
Regional Caucus Chair to close caucus.
 Committee work complete
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QUESTIONS??
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