Transcript SVB Analytics - Presentation Template

SVB Analytics - CapMx®
FORM 3921 – COPY A – HARD COPY FILING
Tax Year 2011
Form 3921 – General Info
Copy A – Hard Copy Filing
Information Covered
How to Generate in CapMx
URLs, Phone Numbers,
and Where to Find Stuff…
Form 3921 – General Info
Form 3921 – Where Do I Find It?
• Information on Form 3921 can be found at:
http://www.irs.gov/pub/irs-pdf/f3921.pdf
Attention:
This form is provided for informational purposes only. Copy A appears in red, similar to the
official IRS form. Do not file copy A downloaded from this website with the SSA. The official printed
version of this IRS form is scannable, but the online version of it, printed from this website, is not. A
penalty may be imposed for filing forms that can’t be scanned. See the penalties section in the
current General Instructions for Forms W-2 and W-3 for more information.
To order official IRS forms, call 1-800-TAX-FORM (1-800-829-3676) or Order Information
Returns and Employer Returns Online, and we’ll mail you the scannable forms and other
products.
You may file Forms W-2 and W-3 electronically on the SSA’s website at Employer
Reporting Instructions & Information. You can create fill-in versions of Forms W-2 and W-3
for filing with SSA. You may also print out copies for filing with state or local governments,
distribution to your employees, and for your records.
See IRS Publications 1141, 1167, 1179 and other IRS resources for information about
printing these tax forms.
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Form 3921 – Copy A – a Few Filing Reminders
• Filed with the IRS
• Hard-copy (paper) filing
o
o
Permitted if < 250 forms/transactions
IRS encourages (prefers) electronic filing even if < 250
• Electronic filing (e-filing)
o
o
Required if => 250 forms/transactions
Do not aggregate with any other information return (see
next slide)
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Copy A
Hard-Copy Filing
Form 3921 – What Does it Look Like?
This is a single Form A:
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Form 3921
This is the official
multi-part Form A
(IRS version):
It is a 3 forms per
page, 4-page
carbonized form.
The first page is
Copy A; the second
thru fourth pages
are Copy B, C and
D, respectively.
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Form 3921
This is the Form A
(office supply
company version):
It is a 3 forms per
page, 1-page form.
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Form 3921 – Differences between the IRS
and Office Supply Company Versions
• The IRS version (free from the IRS)
•Multi page form (carbonized for Copies B – D).
•Perforated on the left.
•Perforation strip has “U.S. Government Printing Office”
information.
•Bottom of form has “Cat. No. 411790”.
•The office supply company version (purchased from a
stationer, Office Depot, Office Max, etc.)
•Single page form.
•Perforated on the right.
•Perforation strip has some other printer information.
•“Catalog No.” information does not match the IRS version.
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Form 3921 – Copy A
How to Generate in CapMx
Generate the Hard Copy of Form 3921
• With CapMx, hard copy (paper) filing is easy, fast and simple.
• CapMx can generate the paper Copy A for the IRS. However, you will
need the actual, official Form 3921 from the IRS or a version from a
stationer/office supply company.
• Feed the Form through your printer (like printing a stock certificate) and
CapMx will fill-in the fields.
• Follow the “General Instructions” to file with the IRS. You must manually
complete the transmittal Form 1096 that must accompany the Forms
3921 that you send to the IRS.
o
Form 1096 cannot be downloaded from the IRS website. Like Form 3921, it is a
RED form. You can:
• Order it from the IRS 1-800-829-3676 (request expedited delivery).
• Purchase from an office supply company.
• Contact your CapMx Account Representative; we have a limited supply available.
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Steps to Generate the Hard Copy of Form 3921
• Remove and discard the perforated edge along with any additional
attached Form copies.
o
o
NOTE: the Form, prior to removing the perforated edge, is a standard A4 paper
size.
Once the perforated edge is removed, the Form is now 8.5” x 11”.
• DO NOT use the regular paper tray on your printer. Instead, use the
by-pass tray and narrow the side-guides to fit the size of the Form.
• KNOW YOUR PRINTER!!!!
o
o
o
o
Does your printer by-pass tray feed horizontally or vertically?
Does it feed with the printed side of the Form face down or face up?
Make a few copies of the Form and try it out before committing to using the
actual Form.
You may need to adjust the left and top margins on your printer setup screen.
• Using the by-pass tray, feed the Form through your printer (like printing
a stock certificate) and CapMx will fill-in the fields.
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Steps to Generate the Hard Copy of Form 3921
cont’d
At the Reports Main
Menu, select “Form
3921” under the Option
& Stock Purchase Right
category.
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Steps to Generate the Hard Copy of Form 3921
cont’d
At the report generation screen, CapMx will default to the 2011 tax year
for the period in which the ISOs were exercised.
NOTE: The year cannot be earlier than 2010 because Form 3921 is
required only for ISO exercises after 12/31/09. For ISO exercises before
01/01/10, run the “ISO Year-End Statement”.
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Steps to Generate the Hard Copy of Form 3921
cont’d
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Steps to Generate the Hard Copy of Form 3921
- “Void” Forms
• At the generation screen, CapMx does not have a “Void” check box.
• Each Form on the page has a “Void” box at the top. To mark a Form
as “Void”, you will have to manually check the “Void” box at the top of
the Form.
• CapMx will automatically complete all three Forms on each page.
• If the last page has only one or two Forms completed, do not check
the “Void” box on the blank Form(s).
• The “Void” box is to be checked only if a Form is partially completed
and you do not want the IRS to scan it.
• Please note that incomplete Forms, i.e., missing address, federal
identification number, etc., may result in the IRS contacting you.
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Steps to Generate the Hard Copy of Form 3921
- “Corrected” Forms
• At the generation screen, CapMx has a “Corrected” check box.
• Checking that box will cause all of the selected exercises to have the
“Corrected” box at the top of Form 3921 checked.
• When generating “Corrected” Forms, be sure to select only those
Forms that are actually being corrected.
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Form 1096
• Is a “transmittal” cover page and MUST accompany the hard-copy Form A
delivered to the IRS.
• Form 1096 cannot be generated from CapMx; you must complete it
manually.
o
It can be hand-written so long as:
• The writing is legible; and
• You use black ink.
• The Form cannot be downloaded from the IRS website.
• How to get Form 1096:
o
o
o
Order from the IRS 1-800-829-3676 (ask for expedited delivery)
Purchase from Office Depot, Office Max, etc.
Contact your CapMx Account Representative; we have a few available on a firstcome-first-served basis
• The following slide is a blank Form 1096.
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Form 1096
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Form 1096 - Instructions
• The instructions for completion of Form 1096 are found on the form
that you receive from the IRS
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URLs, Phone Numbers, and Where to
Find Stuff…
URLs, Phone Numbers and Where to Find Stuff…
1. Information on Form 3921 can be found at:
http://www.irs.gov/pub/irs-pdf/f3921.pdf
2. Download Form 8809 here:
http://www.irs.gov/pub/irs-pdf/f8809.pdf
3. IRS Publication “2011 General Instructions for Certain Information
Returns (Forms, 1097, 1098, 1099, 3921, 3922, 5498 and W-2G)”
is here:
http://www.irs.gov/pub/irs-pdf/i1099gi.pdf
4. IRS Publication 3609, “Filing Information Returns Electronically”, is
here:
http://www.irs.gov/pub/irs-pdf/p3609.pdf
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URLs, Phone Numbers and Where to Find Stuff…
5. Application for TCC – Form 4419 can be found at:
http://www.irs.gov/pub/irs-pdf/f4419.pdf
6. Create your FIRE System Account here:
fire.irs.gov
7. IRS Forms Order Desk (Form 3921 and Form 1096 and all
publications):
1-800-829-3676
8. IRS Information Help Line:
1-866-455-7438
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Really?!?!?
What If I Don’t Want to Deal with This –
Can’t I Get Someone Else to Do It For Me?
Hire Somebody to Do It Electronically!
• The IRS FIRE website has a list of approved vendors for handling
electronic filing.
• The NASPP is a good resource for finding a consultant.
• FRS Equity Strategies – knows CapMx and has worked with CapMx
clients for many years.
• Marianne Brannock-Hill
• [email protected]
• 1-408-727-0227
• NOTE: Contracting with FRS is strictly between your company and
FRS. SVB Analytics – CapMx has no financial interest in any such
relationship. Standard best business practices require that you exercise
due diligence before contracting with any consultant.
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Questions?
•Contact your CapMx Account Representative
directly.
•Call the CapMx Support Line:
415-764-4783
•email the CapMx Support Team:
[email protected]
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Disclosures
This material is provided for informational purposes only. The material is based in part upon information from
third-party sources that we believe to be reliable, but which has not been independently verified by us and, as
such, we do not represent that the information is accurate or complete. The information should not be viewed
as tax, investment, legal or other advice nor is it to be relied on in making any decision. You should obtain
relevant and specific professional advice before making any decision. Nothing relating to the material should
be construed as a solicitation or offer, or recommendation, to engage in any other transaction.
Products and services offered by SVB Analytics are not insured by the FDIC or any other Federal Government
Agency and are not guaranteed by Silicon Valley Bank or its affiliates. Silicon Valley Bank is a member of the
FDIC and the Federal Reserve and it is the California bank subsidiary of SVB Financial Group, which is also a
member of the Federal Reserve.
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