Transcript Electronic voting Machine

USE OF EVMS AT SIMULTANIOUS
ELECTIONS
REQUIREMENT OF EVMS FOR SIMULTANIOUS
ELECTIONS/POLL
 Two separate sets of EVMs are to be used- one set for
Lok Sabha elections and the others et for Assembly elections

Ballot units and Control unit will be required double
of the polling stations
IDENTIFICATION OF EVMS
a) COLOUR STICKERS & ADDRESS TAGS
i) WHITE Sticker and Address tag - used for LOKSABHA elections
ii) PINK
Sticker and Address tag - used for ASSEMBLY elections
iii) Identification sticker will be pasted on the top of the cover of the
“the battery candidate set section
iv) The white sticker will have the legend of ‘LOK SABHA’
printed bold letters on the control units which are used for Lok
Sabha elections and pink sticker will have the legend
of‘VIDHAN SABHA’ printed bold letters on control units
which are used for Assembly elections. Language either
English or regional language.
v) Identification sticker shall be fixed on the top of the carrying
cases of both control units and ballot units.
BALLOT UNITS
 White colour ballot paper fixed on the transparent
screen of the ballot unit in respect of LOK SABHA
elections and pink colour ballot paper fixed on the
transparent screen of the ballot unit in respect of
ASSEMBLY elections
PREPARATION OF EVMS IN DIFFERENT PLACES
 Preparation of EVMs for Assembly and Lok Sabha
elections shall be done in separate rooms or halls but not in
the same hall or room since the consisting candidates will be
different to Lok Sabha and Assembly elections. In case two
different rooms are not available for preparation of EVMs
one by one shall be taken up.
STORAGE OF PREPARED UNITS FOR LOK SABHA AND
ASSEBBLY ELECTIONS
Prepared units/EVMs shall be stored in different rooms
for LOK SABHA and ASSENBLY and a signed be
fixed out side accordingly
REGISTER FOR ALLOCATION OF EVMS
Two separate Registers to be opened for LOK SABHA and
ASSEMBLY elections and also enter the distinct
identification numbers of the control units and Ballot units
allocated to each polling station.
CONDUCT OF POLL
ELECTION MATERIALS FOR POLLING STATION
The essential items required for each polling station have
been mentioned in greater detail in the Handbook for Presiding
Officers and at Annexure XII.
VOTER’S REGISTER.
For the conduct of poll for both the elections, only ONE Voter’s
Register is to be used. The
signatures of voters for both the elections shall be taken in the
same register.
VOTER’S SLIPS- WHITE & PINK paper with photo and
details of voter etc.,
.COMPOSITION OF POLLING PARTIES
As per the existing instructions one presiding officer and 5 polling
officers will be appointed for conduct of poll in simultaneous
elections. If the voters are more than 1200, an extra Polling Officer
will be appointed.
 DUTY OF POLLING PARTY
First Polling Officer: He will be identifying the electors and will
be in charge of marked
copy of the electoral roll
Second Polling Officer: He will be in charge of the indelible
ink and voter’s register.
Third Polling Officer: He will be in charge of the Voter’s Slips.
Fourth Polling Officer: He will be in charge of the Control Unit for
Lok Sabha election
Fifth Polling Officer: He will be in charge of the Control
Unit for State Assembly Election.
Presiding Officer: He will be over all in-charge of the polling
station and supervise the smooth conduct of poll.
LAYOUT OF POLLING STATION
VOTING PROCEDURE
VOTING FOR LOK SABHA
VOTING FOR ASSEMBLY ELECTION IMPORTANT
DUTIES OF 4TH AD 5TH POLLING OFFICERS
VOTING BY BLIND NAD INFIRM VOTERS AND
PROXY VOTERS
If the President Officer is satisfied that owing to blindness or
other physical infirmity, an elector is unable to recognize the
symbol on the ballot unit or unable to record his vote by
pressing the appropriate button thereon without assistance, the
Presiding Officer shall permit that elector under Rule 49N to
take with him a companion of not less than 18 years of age to
the voting compartment for recording the vote on his behalf
and in accordance with his wishes.
TENDERS VOTES
If a person presents himself at the polling station and seeks to
vote representing himself to be a particular elector person has
already voted as such elector, the Presiding Officer shall satisfy
himself about the identity of the elector concerned. If the
Presiding Officer is satisfied about the identity of the elector on
his satisfactorily answering such questions relating to his
identity as the Presiding Officer may ask, he shall allow the
elector concerned to vote by means of a tendered ballot paper,
but not through the voting machine.
ACCOUNTS OF VOTES RECORDED
After the close of poll, the Presiding Officer is
required to prepare, under Rule 49S, an account of
votes recorded in the voting machine. Such account
shall be prepared in Part-I of Form-17C.This should
be prepared in duplicate. It should be noted for that
accounts of votes in Part-I of Form- 17C shall be
prepared separately for the Parliamentary and
Assembly elections.
SAFE CUSTODY OF VOTING MACHINES AFTER POLL.
The Control unit should kept on the top of the ballot unit
and put to gather in the strong room along with ballot paper
account, PO diary..17A register and Sector officer diary.
SAFE CUSTODY OF METAL SEALS,RUBBER STAMPS ETC
 After completion of the PO should handover the Metal seal,
Distinguish mark,(2) arrow cross rubber stamp duly sealing
separate envelops covered all in a big envelop cover with
indication on the top of the cover in the reception center
DEATH OF A CANDIDATE BEFORE POLL
As per the amended Section 52 of RP Act only in the event of
death of a candidate set up by a recognized political party in the
following circumstances the poll shall be adjournedi)
The said candidate dies at the time of after11.00A.M. on
the last date for making nominations and his nomination
is found valid under Section 36 or
ii) His nomination has been found valid on scrutiny under 36
and has not withdrawn his candidature under Section 37,
and he dies ,and his either case a report of his death is
received at any time before the publication of the list of
contesting candidates under Section 3 ,or
iii) He dies as a contesting candidate and a report of his death
is received before the commencement of the poll.
ADJOURNMENT OF POLL:
U/S 57(1) of RP Act ,1951the presiding officer is empowered to
adjourn the poll an account of
i) A natural calamity like flood ,heavy snow fall , a sever storm and
the like or
ii) Non receipt or loss or damage to essential polling material
like EVMs, ballot boxes, ballot papers, authentic copy of
electoral roll and like ,or
iii) Disturbance of peace at the polling station making it possible to
take the poll, or
iv) Non arrival of the polling party at the poling due to
obstruction on the way or any other serious difficulty, or
v) Any other sufficient cause
Whenever the polis adjourned by the presiding officer is
required to report the fact to the Returning officer who in turn
report the matter to the Commission for further directions.
PROCEDURE FOR COMPLETING THE ADJURNED POLL
i) you shall report the fact and circumstance immediately to the
Election Commission, to the Chief Electoral officer and the
Competent authority.
ii) Seek the approval of the Election Commission about the date ,
hours/time and place which you propose for holding the
adjourned poll
iii) After approval the Election Commission inform the candidates
or their Election agents accordingly in writing and also affix a
notice in the notice board of R.O.
iv) Announce by the beat of drum or other wise in the polling area
about the place, polling station , date and time of poll.
v) A consolidated report to be submitted by the Election
Commission in the format U/S 57 of RP Act mentioned in
ANNEXURE XXX VII-A of all polling stations where the
poll has been adjourned.
vi) where the poll could not commence with in tw hours from
the schedule time due to non functioning of EVM or any
other reason i.e., non arrival of poling party, material
adjourned poll should be recommended to the Commission
vii) Where the poll has been adjourned at a polling station
under the provision of 57(1) of RP Act 1951,the adjourned poll
will recommence from the stage at which it was
left immediately before the adjournment.
PROCEDURE FOR HOLDING FRESH POLL .
U/S 58 of RP Act,1951 the Election Commission is Competent
authority to declare the poll at a poling station is void if at the
polling stationi) Any voting machine has been unlawfully taken away by
unauthorized person, or
ii) Any voting machine has been accidentally or unlawfully
destroyed or lost or tampered with and the result of the poll
cannot ascertained or
iii) Machine failure during the recording of votes or
iv) Any error or irregularity in procedure as is likely to
vitiate the poll has been committed.
v) RO should report the facts in Annexure XXXIV-B
PROCEDURE FOR HOLDING FRESH POLL IN CASE OF
BOOTH CAPTURE.
i) Under Section 58A of RP ACT,1951( as defined in Section
135A) has taken place at a polling station in such a manner
the result of the polling station cannot be ascertained the RO
shall report the facts to the Election Commission forthwith in
ANNEXURE XXXIV-C and after obtaining the permission
if the Commission direct a fresh poll to be taken up the RO
has to conduct fresh poll
ii) If the Election countermanded by the Commission on account
of a large number of) booth capturing taken place all
proceedings for that elections will commence a new and a fresh
notification calling for the election will be issued
CLOSING OF VOTING MACHINE IN THE CASE OF
BOOTH CAPTURE
i) Under Rule 49 X provides that where PO of a polling station is
of the opinion that booth capturing is taken place at the polling
station, immediately close the control unit of the voting
machine and ensure that no further vote can be recorded and
shall detach the ballot unit from the control unit.
ii) As soon as the PO closed the voting machine ,he should
report the matter with full facts to the RO. The RO in
turn shall report the fats to DEO and Election Commission
through the fastest means of Communication
REPORTS TO BE SUBMIITED TO THE COMMISSION
ON THE DAY OF POLL
Three comprehensive report have to be submitted to the
commission by the R.O. concerned – 1st report -at 1300
hours,2nd report at 1900 hours and 3rd report after close of
poll by 700 hours next morning.. Basing on theses reports the
Commission will decide whether to taken up counting
process or not in each constituency. In failure it will be
viewed seriously which lead serious consequences
STORAGE OF EVMS IN STRONG ROOMS
Log book to be maintained giving the details of persons
entering room, purpose of such entry, time of entry, time of
exit signature of guards etc., as mentioned in the
ANNEXUR XXXIV