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South Sudan Food Security and Livelihoods Cluster Training on Reporting tool 26 February 2015 Juba SOUTH SUDAN OVERVIEW OF THE TRAINING • Why a gFSC IM Tool? • FSC Reporting • Reports and Maps SOUTH SUDAN Why a gFSC IM Tool? MANY FSC CLUSTERS SOUTH SUDAN Why a gFSC IM Tool? MANY DIFFERENT TEMPLATES SOUTH SUDAN Why a gFSC IM Tool? • • • • • Harmonization of IM tools Advocate for Food Security Allows for global level analysis Standard analysis Provides mapping capacity SOUTH SUDAN FSC Reporting Why report to FSC? Enhanced coordination: gaps and response Automated analysis of activities via IM tool Donors: Advocacy and Accountability Reporting Inclusion into FSC products (3W Maps) Requirement CRP/ SAG SOUTH SUDAN FSC Principles: – Confidentiality – Equality – Result oriented approach – Accountability – Complementarity SOUTH SUDAN FSC Reporting Who should report to FSC? Example1: DFID – WFP – Cooperating Partner Example 2: USAID – NGO 1 Example 3: Consortium: ECHO – NGO 2 as Lead – NGO 3 as sub-awardee SOUTH SUDAN FSC Reporting Assessments Analysis and Advocacy Actuals Targets Planning Information SOUTH SUDAN FSC Reporting Assessments Analysis and Advocacy Partners Responsibility to FSC Actuals Targets Planning Information SOUTH SUDAN Planning Information Assessments Analysis and Advocacy Actuals Targets Planning Information SOUTH SUDAN Planning Information What? - Planning Matrix Template When? - At least once a year - Whenever an agency has new activities - Whenever plans are modified How? - Complete Planning Matrix template and submit to [email protected] SOUTH SUDAN Planning Information Partners complete a planning sheet, using the planning matrix for each planned activity in their overall programme. Cluster IMO enters planning information in the IM Tool. SOUTH SUDAN SOUTH SUDAN CHF 2015 Standard allocation CRP Ongoing Funding not secured Funding Confirmed SOUTH SUDAN FSC Strategic Objective Priority Activity Category FSC SO1 Distribution of food aid with a special focus on Ensure continued and regular women, elders, PLW’s and children. access to food for the vulnerable population. FSC SO2 Distribution of appropriate livelihoods inputs. Protect and rehabilitate livelihoods for the vulnerable population at risk of hunger and malnutrition FSC SO3 Rehabilitate community livelihoods assets during the lean season Rehabilitation of community assets with a special focus on assets and activities directly benefiting women and other vulnerable groups. SOUTH SUDAN Food Inputs Training Cash/Voucher Mixed Basket SOUTH SUDAN SOUTH SUDAN IDPs and Host Community IDPs only Host community only Refugees only Returnees only IDPs and Returnees and Host General Returnees and Host Communities Migrant Communities SOUTH SUDAN SOUTH SUDAN SOUTH SUDAN Input MAIZE (SEED) CSB+ OIL VACCINE Unit of Measure KGS KGS L DOSES Input Type IMPROVED Input Class CERTIFIED Planned Quantity per Beneficiary Unit RABBIES 15 8 3.6 1 SOUTH SUDAN SOUTH SUDAN SOUTH SUDAN Cows Goats Sheeps Shoats Poultry SOUTH SUDAN SOUTH SUDAN Monthly Reporting Assessments Analysis and Advocacy Actuals Targets Planning Information SOUTH SUDAN Monthly Reporting When? Reporting deadline: 10th of each month. e.g. From the 1- 10th of march partners should register on the online tool the actual values for the interventions that were implemented during february. SOUTH SUDAN Log In SOUTH SUDAN Managing the IM Tool 1) URL: https://imtool.foodsecuritycluster.net/ 2) Username/Password (case sensitive) to log in. 3) My Account: Change Password/Email Address SOUTH SUDAN Actual Monthly Update > Select Operation SOUTH SUDAN Actual Monthly Update > Select Operation SOUTH SUDAN Actual Monthly Update > Update Beneficiaries & Livestock Reached SOUTH SUDAN Actual Monthly Update > Update Beneficiaries & Livestock Reached SOUTH SUDAN Practicum • Login with your credentials • Enter actuals for January 2015 SOUTH SUDAN Reports 1) Planned Response by geographic area 2) Total Cluster Response by geographic area 3) Target Report by geographic area SOUTH SUDAN Reports > Planned Response SOUTH SUDAN Reports > Planned Response (by Response Purpose) SOUTH SUDAN Reports > Planned Response (by Strategic Objective) SOUTH SUDAN Reports > Actual Response (by Modality) SOUTH SUDAN Reports > Target Report SOUTH SUDAN Reports/Maps 1) Percentage Actual/Plans: Beneficiaries by geographic area • By Response Purpose, Strategic Objective, Modality, Targeted Beneficiary Group 2) Achievement Analysis: Beneficiaries by geographic area SOUTH SUDAN Report > Percentage Actual/Planned SOUTH SUDAN Map > Percentage Actual/Planned (by response purpose) SOUTH SUDAN Map > Percentage Actual/Planned (by Strategic Objective) SOUTH SUDAN Report > Achievement Analysis SOUTH SUDAN Map > Gap Analysis SOUTH SUDAN Practicum • Pull up reports and maps for your agency. • Export data to excel SOUTH SUDAN Actual Monthly Update Matrix As an alternative to the IM Tool, partners may submit monthly updates through the actual monthly update matrix. SOUTH SUDAN Way Forward • Pending partners to send 2015 plans, to be sent asap. • Actual monthly updates entered by partner in the IM Tool January updates to be entered asap • Deadline: 10th of following month • For Support Contact: [email protected] SOUTH SUDAN Thank you! SOUTH SUDAN