Transcript OFC Managers Meeting

OFC MANAGERS MEETING
July 2, 2014
Agenda
• Manager Responsibilities
• Team Registration Paperwork
• Additional Paperwork
• Mid-Season Changes
• Got Soccer
• Manager Folders
• Tournaments
• Leagues
• OFC Website
• Questions
Team Manager Responsibilities
• Specifics are agreed upon between you and the Coach.
• Traditionally
• Handle most of the team communications (email, text, team twitter
recommended)
• Handle the Team Got Soccer Account
• Handle Team Tournament Registrations
• Handle Out of Town Hotel Accommodations
• Handle Roster changes and updates
• Including Club Player Pass Assignments per Game
• Handle and keep all team documentation
• YOU ARE NOT THE TEAM TREASURER.
• Nor is your spouse.
• Anything else is worked out with the coach
Team Registration Paperwork
• Registration Packets
• USYS Registration Form
• USYS Medical Release Form
• OFC Code of Conduct Form
• Copy of their Birth Certificate
• Checks (1 for $235 or 2 for $118)
• Boys – “ESC”
• Girls – “NOKC”
• Headshot of Player for Player Pass
• .jpg or .gif
• 500kb or less
Additional Team Paperwork
• Team Roster Form
• Filled out for each player
• Need Jersey #
• Use boxes to identify what paperwork is missing
• Team Field Agreement
• Completed Online by tonight
• https://docs.google.com/forms/d/1R5AbZ1K4Dkq5n3516A662g0P6aiHGyHxV1FIvQ
rq6kA/viewform
• Make a copy of everything to keep
What’s Next?
• The Registrars (John and Brian) will enter all the players
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into Got Soccer.
We will assign them to your team and update any existing
accounts.
If they are missing a picture or number, we will ask you to
update the player account
Once all players accounts are complete and assigned, we
will lock the rosters and create Official Rosters and Player
Passes
We will let you know when these are ready to download
from your team account and print.
Player Passes are one-sided and must be laminated.
Mid-Season Player Changes
• Adding a New Player Mid-Season
• Same paperwork as initial registration packet
• Must be by October 15th in Fall & April 15th in Spring
• Special cases can be brought to the Registrars
• Releasing a Player Mid-Season
• USYSA General Release Form
• MUST BE SIGNED BY RELEASED PLAYER/PARENT
• You don’t want to know what happens if they
don’t!!!
Mid-Season Changes
• Transferring Players between OFC Teams
• Open Transfer (no windows)
- Requires an email to Registrars with Approvals from both Coaches and
Parents in the email chain.
- Please state Child’s name, From Team, and To Team in the final forward
to the Registrars.
• Transferring Players between Clubs
• Transfer Window?
• Requires a Player Release from Club and new Paperwork Packet
Got Soccer – www.gotsoccer.com
• Manager Account
• Log in under Teams & Team Official
• Complete background check
• Needed for each Got Soccer Club System (OFC, NOKC,
ESC)
• Team Account
• Log in under Teams & Team Official
• Retrieve Roster and Player Cards
• Update Player info
• Retrieve League Game Cards
• Apply for Leagues & Tournaments supported by Got Soccer
Manager Folders
• Make a Binder to keep team info together for use
at Tournaments and Games
• You will need access to
• Player Passes (laminated on a ring)
• Player Medical Release Forms and Insurance Cards
• Player Birth Certificates
• League Rosters
• League Game Cards
Tournaments
• Required OFC Tournaments
• ESC Beat the Heat (Aug 15-17)
• NOKC Red Earth Invitational (March)
• Tournament Selection and Frequency is up to the Coach
• Ask other teams of their experiences if you want to save some
research time
• Some Tournaments require Notarized Medical Release
Forms, so read the Tournament Rules carefully.
• Guest Players – Follow Tournament Rules
Leagues
• Big Changes By OSA
• One Season
• August – March (U11-U14)
• August – February (U15-U18)
• Possible Leagues
• OPL3 – Oklahoma Premier League III (City-wide)
• OPL 2 - Oklahoma Premier League (State-wide)
• OPL 1 - Oklahoma Premier League (State-wide)
• PLW - Premier League West (Oklahoma & Texas)
• RPL - Regional Premier League (Region III Territory)
• NPL – National Premier League (US Club)
• Each League has different rules on how to report results
• OPL, RPL, PLW – Call in to Got Soccer
• NPL – still determining
• Club Player Pass –
• Allows players to play on another team in League Games
• Moved to roster on a game by game basis
• OPL, PLW, RPL – Players can Club Pass both directions
Leagues – Changes By OSA
• One Season
• August – March (U11-U14)
• August – February (U15-U18)
• This Year Only, Teams choose the League they play in
• Each Year Afterwards, League choice is by
Promotion/Relegation
• Your Team may play up an age group ONLY if you play in
OPL 1 of the high age group
• If you are relegated out, you will drop to OPL 1 of your own age
group
• U11 – OPL 1 is 11v11; OPL 2 & 3 are 8v8
• If you play 11v11, you will not be eligible for Presidents Cup
Leagues – Changes By OSA
• Club Player Pass:
• You may not CPP between teams in OPL1
• You may CPP between teams in OPL 2 & 3 or in different leagues
• OPL 1 and PLW have limited Subs (U14 and Up)
• You may only sub players 7 times per half of a game (and OT)
• If a player is injured, then you must play down a player until they
are subbed or they return
• All other age groups have unlimited subs
National Premier League (US Club)
• It is a separate league and association from USYSA
• Each Player registers on their own (Players - $18)
• South Central District – Oklahoma, North Texas, South Texas
• Will play multiple games on select weekends (1 in Tulsa, 2 in
Dallas, 1 in Houston)
• Only submitting White (2nd) teams this year to gauge
competitiveness
• Winners of each division will qualify for the NPL Champions
Cup
• You may use players from other OFC Teams that are US Club
Registered in any game. (Similar to Club Player Pass System)
• Brian Gordon – OFC US Club Registrar
OFC Website
• www.oklahomafc.com
• The Main Point of Info for the Club
• What’s on it?
• Coach Contact Info
• Team Pages
• Links to Schedules
• Documents
• News & Announcements
• Complex/Field Status
• Club Facebook – Oklahoma Football Club
• Club Twitter - @Oklahoma_FC
Team Pages
• Team Rosters
• Player Bios
• Player Pics
• Player Videos
• Team Twitter
• Get with Chad
Leonard
(webmaster)
to update
Last Loose Ends
• Players, Parents, etc can purchase an OFC Car
Decal via Signs to Go (405-348-8648).
• Use of the OFC Logo is prohibited unless you get
approval from the OFC Board.
- includes Tshirts, Fundraisers, etc.
• Lightning Detector – Clear Fields
• OFC Online Store – Get OFC Apparel. Linked on our
website.
www.soccer.com
Questions?
• Registrars
• Brian Gordon
• 405-818-1411
• [email protected]
• John May
• 405-924-7998
• [email protected]