JAWAHARLAL NEHRUTECHNOLOGICAL UNIVERSITY
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Transcript JAWAHARLAL NEHRUTECHNOLOGICAL UNIVERSITY
WELCOME TO
PRINCIPALS’ MEETING
25-09-2010
Dr. G.K.VISWANADH
Director of Evaluation i/c
JAWAHARLAL NEHRU
TECHNOLOGICAL UNIVERSITY HYDERABAD
Kukatpally, Hyderabad – 500 085, Andhra Pradesh (India)
STRUCTURE OF EXAMINATION BRANCH
Vice-Chancellor
Rector
Registrar
Director of Evaluation
Controller
of
Exams
Addl.
Addl.
Controller Controller of
of Exams
Exams
(Academic)
(On-line)
Addl.
Controller
of Exams
(EDEP)
Addl.
Controller of
Exams
(PG &
Redressal )
STRUCTURE OF EXAMINATION BRANCH contd..
Director of Evaluation
ACE(1)
ACE(2)
ACE(3)
ACE (4)
I B.Tech
B.Pharm
II B.Tech
M.Tech/
M.Pharm
III B.Tech
MCA
IV B.Tech
MBA
ACTIVITIES OF EXAM. BRANCH
PRE-EXAMINATION
Clearance
Question Paper Preparation,
Scheduling of Examinations
On-line registration & Hall tickets
Non-confidential material
ACTIVITIES OF EXAM. BRANCH
DURING EXAMINATIONS
Uploading of Question Papers (EDEP)
Measures for smooth conduct of exams
Monitoring D-Form Uploads.
ACTIVITIES OF EXAM. BRANCH
POST EXAMINATION
Valuation of scripts
Processing Declaration of Results
Review on Malpractice cases
Issue of Certificates etc.
Class work
• I Year B.Pharm Class work from 04-10-2010
• Arrangements for conduct of classes
• College codes for new colleges in JNTU website
and in Exam portal by 28th Sept. 2010
Academic calendar for First year
B.Pharm (2010-2011)
s.No
Event
Date & Day
Duration
1
Orientation program
04-10-2010
To
09-10-2010
One week
2
Commencement of class work
and I spell of instruction for
units 1 & 2
11-10-2010
to
18-12-2010
10 weeks
3
1st Mid Term Examinations **
Timings:
10.00 am To 12.00 Noon
(Forenoon Session)
2.00 pm To 4.00 pm (Afternoon
Session )
19-12-2010
to
23-12-2010
4 Days
s.No
Event
Date & Day
4
2nd Spell of Instructions for
Units 3,4&5
24-12-2010
to
05-03-2011
10 Weeks
5
2nd Mid Term Examinations
Timings:
10.00 am To 12.00 Noon
(Forenoon Session )
2.00 pm To 4.00 pm
(Afternoon Session )
07-03-2011
to
10-03-2011
4 Days
6
3rd Spell of Instructions
for Units 6, 7&8
11-03-2011
to
14-05-2011
Duration
10 Weeks
s.No
Event
Date & Day
Duration
7
3rd Mid Term Examinations
Timings:
10.00 am To 12.00 Noon
(Forenoon Session )
2.00 pm To 4.00 pm
(Afternoon Session )
16-05-2011
to
19-05-2011
4 Days
8
Preparation and Practical
Examinations
20-05-2011
to
28-05-2011
9 Days
9
End Examinations
30-05-2011
to
11-06-2011
2 Weeks
s.No
Event
10
Summer Vacation
11
Commencement of Class
work for II Year B.Pharmacy
I Sem for the academic year
2011-2012
Date & Day
13-06-2011
to
02-07-2011
04-07-2011
Duration
3 Weeks
----
Principal’s Role During Examination
• Director/Principal as Chief Superintendent for all
university examinations
• Browse the examination portal everyday
• Download the required information
• Action to be taken on the correspondence
JNTU EXAMINATION PORTAL
http://122.252.228.133
www.exams.jntu.ac.in
HALL TICKET NUMBER GENERATION
• Key for allotting Roll Numbers/Hall Ticket Numbers for the I
year B.Pharm Students admitted, is given below.
The Roll Number & Hall Ticket Number are same.
The Code adopted is 10 Character length
Example
1
0
Year of
Admission
4
6
College
Code
1
R
0
0
Branch
Code
B.Pharmacy
Regular
Student
Admitted in
First Year
Course Code
(B.Pharmacy)
0
1
Serial No.
of Student
Example
1
0
Year of
Admission
4
6
College
Code
5
R
0
0
Branch
Code
B.Pharm
Student
Admitted in
Second Year
First Sem
(Lateral Entry)
Course Code
(B.Pharmacy)
0
1
Serial No.
of Student
CLEARANCE of admissions
• Schedule for clearance of admissions 12th Oct for LES
• Furnish the necessary documents in person on the
specified date
• No admission after 4 weeks in the case of semester
course
• No admission after 8 weeks in the case of year
course
• Remit University student registration fee (USRF) in
time
Conduct of Mid-term Examinations
• Stick to the schedule given
calendar
• Conduct examinations both
afternoon sessions
• Complete the examinations
First Year
• Take 5 more days for
reconciliation with students
in the academic
in forenoon and
in four days for
valuation
and
Conduct of Midterm Examinations
contd..
• Upload the mid term marks of objective and
subjective tests of each subject within 5 days
of the completion of the last examination.
• For subjective tests the institutions are
required to conduct by setting a question
paper by the subject teacher.
Practical examinations
• Conduct Internal examinations for practicals
during last spell of instruction days in the
respective laboratory class time tables.
• University practical Examinations under the
supervision of Principal with external
examiner
• Adhere to the time schedule given in the
academic calendar
Practical examinations
(contd..)
• Award lists for End - practical exams in OMR
form ( NO counterfoil)
• Original award lists are to be dispatched to
the university
• Photocopy must be kept in sealed cover
under the safe custody of the Principal
University theory examinations
• The examinations are conducted through
EDEP system
• EDEP (Electronic Distribution of Examination
Papers)
• Issue of Hall-Tickets by the University after
clearance
ISSUE OF HALL TICKETS
NO Hall Ticket - without detention list
Notification for Nov 2010 examinations –
issued already ( in the portal and website).
ISSUE OF HALL TICKETS
Principals/ Chief superintendents to
check the clearance of admission,
eligibility criteria with respect to credits
and attendance before issuing the hall
ticket
to
the
candidates.
Transfer of students
• Whenever a student is seeking transfer of
college
• Check the promotion status
• Take a letter from previous college, certifying he/she
was not detained in the previous semester.
• Ensure online registration is done at your college
• Ensure down load of Hall ticket
• Ensure submission of sessional marks is done using
excel templates upload only
D-form upload
• Upload during last one hour of exam
• Do not miss to upload
• It has lot of impact even if one college do not
upload in time or miss to upload.
• Total present/absent can not be finalized.
• Wrong upload-present in D-form for absent
candidate --cross check with answer scripts
• Impact: Abnormal delay in declaration of
result even after completion of valuation.
Online Registration
• Timely registrations
• Thorough verification for subject registrations
• Correct upload of name, Photograph, etc.
• Timely upload of detention lists
• Download of Hall Tickets
•Thorough verification of Hall Tickets
Upload of sessional marks
• First & Second cycle after 5 days of last exam.
• Download all finalized marks.
• Display in the notice board
• Allow 3 days for verification
• Any change should be brought to the notice of exam
branch
• No correction in sessional marks after result
declaration.
• Ensure that marks are uploaded from your college
USRF
• Adhere to the schedules for payment of USRF
– University Student Registration Fee
• Rs. 2500/- per Candidate for First year
• Rs. 1500/- per Candidate for Second & Third
years
• Rs. 1500/- per Candidate for LES of Fourth
year
• Last date for payment is postponed to 30-092010
OMR ANSWER BOOKS
specific to the candidate
No alterations in OMR books permitted
Part 1 to be detached by the invigilator
Part 1 bundle to be handed over seperately
OMR Answer Book
EDEP – Training
• EDEP (Electronic Distribution of Examination
Papers)
• One high-end desk-top computer with
minimum of 1 GB RAM
• Biometric finger print capturing unit
• Finger prints of all students of final year must
be uploaded during February – 2011
• RFID Degree Certificates to all students
TRAINING ON EDEP
• Depute the system administrator of your institution
along with a CPU
• Each college is provided with a distinctive login ID
and password
• The software required for EDEP is loaded into the
CPU
• The administrator is trained by SDC Programmers to
work on EDEP
• Date of training will be intimated shortly through
portal
CONDUCT OF EDEP SYSTEM OF EXAM
• The relevant encrypted question papers (daywise) will be uploaded through internet,
before commencement of the examinations.
• Download the encrypted question papers into
the “ Exclusive Examination Computer
System”.
CONDUCT OF E D E P SYSTEM OF EXAM
(contd…)
• Release of Password for decryption through
Examination Portal, 30mins. before commencement
of examination.
• Decrypt the question papers using password
• Get print copies of each set of Question Paper
• Prepare sufficient number of photo-copies of
question papers.
• Obtain the starting set number in each room from
portal, 10mins before start of Exam.
CONDUCT OF EXAMINATIONS
In case of any problem, report to University
examination Branch
Obtaining question papers/password from
other institutions is strictly prohibited
Cell Phones and other electronic gadgets
except calculators are strictly prohibited in the
examination halls and possession of these come
under malpractice case
CONDUCT OF EXAMINATIONS contd..
Ensure smooth conduct of examinations
Observers to follow all the given instructions
Special squad visits the Examination centers
Any malpractice cases noticed by squad will be
viewed seriously to the extent of cancellation of
centers
Pack the answer books and part 1 in the
presence of observers
Arrange to send the answer books immediately
Dispatch of answer scripts
• Verification of the answer scripts after
conduct of examination w.r.t D-form
• Packing & sealing before dispatch to the
University
• Dispatch on same day of Exam
MALPRACTICE CASES
• Formation of malpractice (MP) prevention
committee
• Specific recommendation as per norms
Enclosures for M.P report
– M.P (prevention) committee report
– Letter from student
– Letter from invigilator
– Answer script
– Objectionable material
– Covering letter from Chief Superintendent
Dispatch on same day of Exam to CE separately
COURT CASES
Report all the Court cases duly to the University without
fail
Dispatch answer scripts relating to Court cases and
malpractice to
Smt. M Indira Rani,
Addl. Controller of Exams (Academic),
Examinations Building,
JNTUH, Kukatpally,
HYDERABAD-500085.
CO-OPERATION FROM PRINCIPAL
• Timely action for all the letters
• Involvement of teachers for
– Question papers setting
– Observer duties
– Spot valuation
– For any other confidential duties
CO-OPERATION FROM PRINCIPAL (contd…)
•
•
•
•
Finalization of detention list
Adherence to academic regulations
Number of working days
Verification and display of sessional marks
SPOT VALUATION
All Principals are requested to depute faculty for
spot valuation
Minimum Five years Experience desirable for valuers
At least Three years Experience in certain subjects is must.
Must have taught the subject at least once for taking up
valuation in a particular subject
SPOT VALUATION
Instructions to the valuers, chief examiners
available in the Portal.
Co-operation from the spot centers is solicited
to stick to the schedules notified for valuation
More spot centers proposed for this year
Major initiations/reforms in this year
• Biometric/RFID Identity cards to
– The employees working in Exam Branch
– The authorized employees of affiliated Colleges
• Survivelance System
– Entire Building is under 24 X 7 survivelance
system
Payment system and VPN
• It is proposed to avoid DD submissions, in
phased manner, completely
• Payments to University either by using on-line
challan (payable at any branch of SBH) and by
Payment gate-way
• Likely date of implementation: 15th Oct., 2010
Best Practices for Evaluation
The nodal centres along with identified spot centres
carry out this “Noble task”.
The valuation has to be done by teachers with strong
moral values.
An invitation to the teacher to be involved in valuation
and becoming
part of a confidential team of the
University but not for a source of earning of Rs. 12/per script.
The teacher should feel proud of being identified in a
trust worthy team and discharge his/her duty with
utmost sincerity honesty and uniformity.
This will solve many problems of exam branch.
REMUNERATION FOR EXAMINATIONS
Theory and Practical Examinations ---- as per
University rules in Vogue
External examiner compulsory for conducting
practical examinations
The expenditure for the above may be met from
the examination fee amount retained by the
colleges (recently enhanced to Rs.200/- per
candidate)
Finally,
Request to all the chief superintendents to strictly adhere to
Utmost confidentiality
timely download of EDEP file
use of high speed copiers
prevent any pilferage of question papers
distribute correct set number in exam halls
Malpractice free examinations
timely upload of D-form
verify and bundle correct set number-wise scripts
verify correct bubbling of data by students
issue correct pre-printed answer books
dispatch the answer script bundles in time
draft senior teachers as hall invigilators
select appropriate OIE’s and system administrators
The Examination Branch Wishes to Express
sincere thanks for the continued, unstinted
support in all respects for smooth, efficient and
timely conduct of Examinations and Evaluation
We expect the same co-operation in future for
conduct of the University Examinations.
THANK YOU