Transcript e-governance initiatives

OBJECTIVES OF PMS
PMS is a web based application for monitoring
progress of all projects undertaken by CPWD
Monitoring of projects both at pre and post
construction stages
Review of projects with MIS reports
Monthly and total expenditure on a project
Login to ministries, clients to review progress
Guest login for general public
SALIENT FEATURES OF PMS
Project
: All works comprised in AA & ES
Package
: A component of a project which
could be made functional
independent of other packages
Sub-work : A component of a package which
has separate TS and NIT
Agreement: Sub-work awarded to a contractor
PROJECT OWNER
Project owner : Authority competent to send
preliminary estimate for the project
Functions of project owner
To register a project
To send preliminary estimate
To decide packages, sub-works after receipt
of AA and ES, and register packages
To periodically review progress reports
PMS PROCESSES
One time processes
Online registration of projects and packages
by the project owner
Offline registration of projects and agreements
on Divisional Accounting System. Separate
registration by the EEs concerned if the
agreement is composite
Online registration of sub-works by the EEs
PMS PROCESSES
Periodical processes
Edit, delete and transfer projects, packages
and sub-works
Uploading of monthly accounts by the divisions
Uploading of project documents like letters,
architectural and structural drawings, images
Update of monthly progress reports
Update of cash flow statement
REGISTRATION OF PROJECTS
Project owner can register a project at any stage
Data required for registration
Client type (CAPF or Non-CAPF), client name,
designation and address
Fund type (Budgetary, LOA, Deposit, CSSA)
Name of project, city, state
Details of planning and execution offices
REGISTRATION OF PROJECTS
REGISTRATION OF PACKAGES
Project owner registers packages after receipt
of AA and ES
Data required for registration
Package description
Package amount
REGISTRATION OF PACKAGES
REGISTRATION OF SUB-WORKS
Step 1: Offline registration of projects and
agreements on Divisional Accounting System
by the EE. The system generates NIJ TS code.
EEs register separately for composite contracts
Step 2: Online mapping with NIJ TS code and
registration of agreements on PMS by the EE
Data required for registration
Agreement title, amount, stipulated dates of
start and completion, agency, NIJ TS code
REGISTRATION OF AGREEMENTS
IN ACCOUNTING SYSTEM
REGISTRATION OF SUB-WORKS
MONTHLY PROGRESS REPORTS
Pending updates displayed on login
Items to be updated periodically
Budget allotment
Up to date physical progress
Target date of physical completion
Physical status
Physical status field shows when last updated
PENDING UPDATES IN MPR
List of items to be updated
SNo
ITEM
1.
MONTHLY ACCOUNT
2.
BUDGET
3.
TARGET DATE OF COMPLETION
4.
PHYSICAL % PROGRESS
5.
PHYSICAL STATUS
Nos
 Monthly email reminders to Zone, Circle , Division
PENDING UPDATES IN MPR
Data deficiency
SNo
ITEM
1.
INCOMPLETE PROJECT DETAILS
2.
HEAD OF ACCOUNT NOT DEFINED
3.
DIVISION NOT ASSIGNED
4.
PACKAGES NOT DEFINED
5.
SUB-WORKS NOT DEFINED
6.
AGREEMENT DETAILS NOT UPDATED
Nos
PENDING UPDATES IN MPR
Pending updates in MPR
MONTHLY PROGRESS REPORTS
Requisition received, PE to be sent
MONTHLY PROGRESS REPORTS
PE sent, AA and ES awaited
MONTHLY PROGRESS REPORTS
Works sanctioned, to be awarded
MONTHLY PROGRESS REPORTS
Works in progress
DIVISIONAL ACCOUNTING
SYSTEM LINK TO PMS
Monthly divisional account is linked to PMS
Divisions upload monthly account on PMS
Expenditure against each sub-work, package
and project is shown in MPR on uploading
Monitoring of uploading of monthly account
If the account is not uploaded, it is shown in
pending updates on login page
MIS REPORTS
Monthly progress reports for client type :
CAPF and non-CAPF
For each of the following stages
 Requisition received, PE to be sent
 PE sent, AA and ES awaited
 Works sanctioned, to be awarded
 Works in progress
 Completed works
….continued
MIS REPORTS
Filters available for
Each client
Each head of account
Each state
A range of sanctioned amount
….continued
MIS REPORTS
Monthly Progress Report – Requisition received, PE to be sent
….continued
MIS REPORTS
Monthly Progress Report - PE sent, AA and ES awaited
….continued
MIS REPORTS
Monthly Progress Report - Works sanctioned, to be awarded
….continued
MIS REPORTS
Monthly Progress Report - Works in progress
….continued
MIS REPORTS
Monthly Progress Report - Completed works
….continued
MIS REPORTS
Review of delayed projects
Review the number and details of delayed
projects under the following stages
 Requisition received, PE to be sent
 Requisition received, PD to be sent
 PD approved, PE to be sent
 Work sanctioned, to be awarded
 Works in progress
….continued
MIS REPORTS
 Each stage can be reviewed under the
following categories of delay
 Upto 6 months
 Beyond 6 months upto 1 year
 Beyond 1 year upto 2 years
 Beyond 2 years
….continued
MIS REPORTS
Review of delayed projects
….continued
MIS REPORTS
Review of projects costing above Rs.20 crore
Review the number and details of projects
under the following stages
 Requisition received, PE to be sent
 PE sent, AA and ES awaited
 Works sanctioned, to be awarded
 Works in progress
 Completed works
….continued
MIS REPORTS
Review of projects costing above Rs.20 crore
….continued
MIS REPORTS
Other MIS reports
Project wise cash flow statement
Pending final bills
Review by project owner
Works with a selected contractor
….continued
MIS REPORTS
Project wise cash flow statement
….continued
MIS REPORTS
Pending final bills
….continued
MIS REPORTS
Review by project owner
….continued
MIS REPORTS
Works with a selected contractor
VACANT LAND AND
ENCROACHMENT REPORT
PROJECT HISTORY
View history of a project
Requisition and client details
Name of project, package and sub-works
AA and ES details
Agreement details
Project images, drawings, documents
Remarks, percentage progress
PROJECT HISTORY
PROJECT HISTORY
EXPENDITURE STATEMENT
Expenditure against each project comes from
Divisional Accounting System
Expenditure Statement can be customized
head wise and office wise
Ratio of expenditure and turnover (E/T Ratio)
for each office
EXPENDITURE STATEMENT
E/T RATIO
MISCELLANEOUS
Generate letters
Online update of stage after letter generation
Important phases for letter generation
Upto submission of PE
From sanction to tender receipt
Acceptance and award of work
GENERATE LETTERS
Upto submission of PE
Activity
Letter
generation
Letter to be
generated by
Data captured
Receipt of
requisition letter
from client
Project
registration
letter
Project owner
Requisition letter
number and date,
client address,
executing office details
Sending
architectural
drawings to client
for approval
Forwarding
letter to
client
Architect /
Senior Architect
Date of sending
architectural drawings
for approval
Conveying of
Forwarding
approval of
letter to field
preliminary drawings unit
Architect /
Senior Architect
Date of approval of
architectural drawings
Sending PE for AA
and ES
Project owner
Amount of PE , date of
sending PE to client
Forwarding
letter of PE to
client
GENERATE LETTERS
From sanction to tender receipt
Activity
Letter
generation
Letter to be
generated by
Data captured
AA and ES
Conveying of
AA and ES,
packages and
sub-works
Project owner
Amount of AA and ES ,
packages and subworks by project owner
TS and NIT
Approved
copy of TS
and NIT to be
conveyed
Technical
sanction
authority
Estimated cost of subworks and date of TS
and NIT
Call of tender
Press notice
can be
generated
Field unit
Date of calling tender,
other details of tender
Forwarding tenders
for acceptance
Tender
forwarding
letter
Field unit
All other details of tender
is captured
GENERATE LETTERS
Acceptance and award of work
Activity
Letter
generation
Letter to be
generated by
Data captured
Acceptance of
tender
Tender
acceptance
letter
Project owner
Tender acceptance, final
tendered amount
Award of work
Letter of
acceptance
and final
award letter
EE of field unit
Date of start , date of
completion, final
tendered amount etc.
MISCELLANEOUS
QCTA para details
MISCELLANEOUS
Special features of a project
ISO certification and GRIHA rating
Awards won
Details of consultants
ARCHIVE
Previous monthly progress reports
Completed works
Login history
Expenditure statement
E/T ratio
MINISTRY LOGIN
Ministries can login on CPWD website to :
View monthly progress reports under various
stages of work with options to filter MPRs
under client name, head of account and state
Communicate with project owner
Comment on execution programme
Review delayed projects
Review expenditure on a project
View photographs, documents of a projects
MINISTRY LOGIN
MINISTRY LOGIN
MINISTRY LOGIN
MINISTRY LOGIN
MINISTRY LOGIN
MINISTRY LOGIN
MINISTRY LOGIN
MINISTRY LOGIN
MINISTRY LOGIN
CLIENT LOGIN
Clients can login on CPWD website to :
View monthly progress reports under various
stages of work with options to filter MPRs
under client name, head of account and state
Communicate with project owner
Comment on execution programme
Review delayed projects
Review expenditure on a project
View photographs, documents of a projects
CLIENT LOGIN
CLIENT LOGIN
CLIENT LOGIN
CLIENT LOGIN
CLIENT LOGIN
CLIENT LOGIN
CLIENT LOGIN
CLIENT LOGIN