Transcript The NIH Public Access Policy/ Using MyNCBI

LSU School of Medicine-New Orleans (LSUSOM-NO) is
the provider of Continuing Medical Education for this
activity. The planning and presentation of all LSUSOMNO activities ensure balance, independence, objectivity
and scientific rigor.
The LSU School of Medicine-New Orleans
designates this educational activity for a maximum
of 1.5 AMA PRA Category 1 Credit(s) ™. Physicians
should claim only the credit commensurate with the
extent of their participation in the activity.
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Disclosure
I do not have any relationship(s) with commercial
interests.
A commercial interest is any entity producing,
marketing, re-selling, or distributing health care
goods or services consumed by, or used on, patients.
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The NIH Public Access Policy
and
Using My NCBI 1
1 “National Center for Biotechnology Information”
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Welcome
– Presenter:
• Nicole G. Hammill, MBA
• Coordinator of Grants and Development
• Office of Research Services
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433 Bolivar Street, Room 206E, New Orleans, LA 70112
[email protected]
(504) 568-4970 tel
(504) 568-8808 fax
http:
http://www.lsuhsc.edu/administration/academic/ors/grant
s_contracts_processing.aspx
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Office of Research Services
Director:
Dr. Kenneth E. Kratz
Staff:
Nicole G. Hammill – Pre-award (Grants and Contracts)
Rose Castay – IACUC and IBC
Dyan Melson – IRB
Lynn Arnold – IRB
Amy Tassin – IRB
Anissa McDougle – Conflicts of Interest
Responsibilities:
•
Pre-award, sponsored project activity; this includes evaluation and routing for signatures all grant
applications, research agreements, and clinical trial agreements.
•
Conflict of Interest Program based upon Chancellor’s Memorandum #35 “Individual and Institutional
COI in Sponsored Projects”.
•
The AAHRPP “Fully Accredited” Human Research Protection Program and Institutional Review
Board (IRB) which provides oversight for the protection of human subjects participating in research.
•
The Institutional Animal Care and Use Committee (IACUC) which provides oversight for the welfare of
animals used in research.
•
The Institutional Bio-safety Committee (IBC) which in collaboration with the Office of Environmental
Health and Safety provides oversight of bio-safety issues and recombinant DNA research.
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Helpful Administrative Information
• Most of the numbers, dates, names, and
titles commonly needed for the completion
of grant applications can be found here:
http://www.lsuhsc.edu/administration/academic/ors/d
ocs/Helpful_Administrative_%20Information.pdf
Updated frequently!
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Agenda
• The NIH Public Access Policy
– Overview/Reasons
– Key Points
– How to Comply
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Agenda (cont.)
• My NCBI
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What is My NCBI?
Accessing/Registering/Signing In
Creating a Bibliography
Managing Compliance with NIH Public Access
Policy
– Delegating My NCBI Functions
– Connecting with the eRA Commons System:
• Associating Publications with Grant Awards in eRA
Commons
• Adding Publications to RPPR Progress Reports
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The NIH Public Access Policy
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NIH
Public
Access
Policy
Overview of the Policy
• Details available at http://publicaccess.nih.gov/policy.htm.
• The NIH Public Access Policy ensures that the public has
access to the published results of NIH funded research.
• It requires scientists to submit final peer-reviewed journal
manuscripts that arise from NIH funds to the digital archive
PubMed Central upon acceptance for publication.
• To help advance science and improve human health, the
Policy requires that these papers are accessible to the public
on PubMed Central no later than 12 months after publication.
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NIH
Public
Access
Policy
Reasons for the Policy
• Access to published research funded by the NIH will help
advance science and improve human health
• Benefits to the Public: Meets the public’s expectation that articles
based on NIH-funded research are publicly available. Provides
information to understand health and disease.
• Benefits to Investigators: Accessibility and integration of NIHfunded research results fosters discovery, new interdisciplinary
collaborations, and the ability of all scientists to pursue NIH’s
research priority areas more competitively.
• Benefits to NIH: Provides the NIH the ability to monitor, mine, and
develop its portfolio of taxpayer-funded research more effectively.
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NIH
Public
Access
Policy
•
Key Points of the Policy
Who is responsible?
– Investigators funded by the NIH
•
What is submitted?
– Final, peer-reviewed manuscripts
•
Where to submit?
– PubMed Central (PMC)
•
When to submit?
– Upon acceptance for publication
•
When to be made publically available?
– No later than 12 months after the official date of publication (note that the print - not
electronic - publication is considered the date of publication and is used for
calculations of embargo dates and expiration of NIHMS ID for compliance purposes)
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NIH
Public
Access
Policy
How to Comply with the Policy
•
All papers that fall under the NIH Public Access Policy, whether in
press or in print, must include evidence of compliance in all NIH
applications and reports.
•
Determine Applicability
– Does the NIH Public Access Policy apply to the paper?
•
Address Copyright
– Ensure the publishing agreement allows the paper to be posted to
PubMed Central in accordance with the NIH Public Access Policy.
•
Submit Paper
– Submit papers to PubMed Central and approve public release.
•
Include PMCID in Citations
– Include the PMCID at the end of the full citation in the application or
report.
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NIH
Public
Access
Policy
Determine Applicability
The Policy applies to any manuscript that:
•
Is peer-reviewed; and
•
Is accepted for publication in a journal on or after April 7, 2008; and
•
Arises from:
– Any direct funding1 from an NIH grant or cooperative agreement active
in Fiscal Year 2008 or beyond, or;
– Any direct funding from an NIH contract signed on or after April 7, 2008,
or;
– Any direct funding from the NIH Intramural Program, or;
– An NIH employee
1
"Directly" funded means costs that can be specifically identified with a
particular project or activity. See NIH Grants Policy Statement, Rev.
10/2012.
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NIH
Public
Access
Policy
Determine Applicability (con’t.)
• Until further notice, papers written in scripts other than Latin (e.g.,
Russian, Japanese) cannot be processed by the NIH Manuscript
Submission System (NIHMS). These papers are not required to be
posted on PubMed Central and do not require evidence of
compliance on applications, proposals or reports. The NIHMS
continues to process papers written in Latin (Roman) script that
contain characters and fonts used in standard mathematical
notation.
• Authors may submit final peer-reviewed manuscripts accepted
before April 7, 2008 that arise from NIH funds, if they have
appropriate copyright permission.
• Applications, Proposals and Reports must include evidence of
compliance with the NIH Public Access Policy for all applicable
papers that are authored by the Principal Investigator (PI) or
arose from the PI’s NIH funds (even if the PI is not an author or
co-author of the paper).
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NIH
Public
Access
Policy
Address Copyright
• Before you sign a publication agreement or similar
copyright transfer agreement, make sure that the
agreement allows the paper to be posted to PubMed
Central (PMC) in accordance with the NIH Public
Access Policy.
• Points to consider.
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Which submission method will be used?
What version of the paper will be made available on PMC?
Who will submit the paper?
When will it be submitted?
Who will approve the submission?
When will the paper be made public on PMC?
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NIH
Public
Access
Policy
Submit Paper
• There are four methods to ensure that an applicable paper is
submitted to PubMed Central (PMC) in compliance with the NIH
Public Access Policy. Authors may use whichever method is most
appropriate for them and consistent with their publishing agreement.
• Method A
– Journal deposits final published articles in PubMed Central without
author involvement
•
Method B
– Author asks publisher to deposit specific final published article in
PMC
•
Method C
– Author deposits final peer-reviewed manuscript in PMC via the NIHMS
•
Method D
– Author completes submission of final peer-reviewed manuscript
deposited by publisher in the NIHMS
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NIH
Public
Access
Policy
Submit Paper - Method A
• Method A: Publish in a journal that deposits
all final published articles in PubMed Central
(PMC) without author involvement.
• Some journals automatically deposit all NIHfunded final published articles in PubMed
Central, to be made publicly available within
12 months of publication, without author
involvement. See the list of these journals at
http://publicaccess.nih.gov/submit_process_j
ournals.htm#journals.
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NIH
Public
Access
Policy
Submit Paper – Method B
• Method B: Make arrangements to have the
publisher deposit a specific final published
article in PubMed Central.
• Some publishers will deposit an individual
final published article in PubMed Central
upon author request, and generally for a
fee. See the list of publishers at
http://publicaccess.nih.gov/select_deposit_pu
blishers.htm.
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NIH
Public
Access
Policy
Submit Paper – Method C
• Method C: Deposit the final peer-reviewed manuscript in
PubMed Central yourself via the NIH Manuscript Submission
System (NIHMS).
• Submitting a final peer-reviewed manuscript to PubMed
Central (PMC) via the NIHMS involves three tasks.
– Task 1 may be done by an author or by someone in the author’s
organization (e.g., an assistant or a librarian).
– Tasks 2 and 3 must by done by the author.
• A Note on Timing: NIH awardees are responsible for ensuring
that manuscripts are submitted to the NIHMS upon
acceptance for publication and that all NIHMS tasks are
complete within three months of publication.
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Submit Paper
– Method C (con’t.)
NIH
Public
Access
Policy
• Task 1: Deposit Manuscript Files and Link
to NIH Funding
– Upload a copy of the accepted final peerreviewed manuscript and associated files
(e.g., Microsoft Word document and figures)
via the NIHMS. At the same time, identify the
NIH funding associated with the manuscript.
It usually takes less than 10 minutes to
complete this task.
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Submit Paper
– Method C (con’t.)
NIH
Public
Access
Policy
• Task 2: Authorize NIH to Process the
Manuscript
– The author designates the number of months
after publication when the manuscript may be
made publicly available in PMC. The author then
confirms, via the NIHMS, a statement that the
deposit of the manuscript is consistent with any
publication and copyright agreements, and that
NIH may begin processing the manuscript for use
in PMC.
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Submit Paper
– Method C (con’t.)
NIH
Public
Access
Policy
• Task 3: Approve the PMC-formatted
Manuscript for Public Display
– The NIHMS will convert the deposited files into a
standard PMC format, and email the author to
approve the PMC-formatted manuscript for public
display. The author then reviews and approves
the PMC-formatted manuscript via the NIHMS.
Corrections to the manuscript, if necessary, may
be requested at this time.
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Submit Paper
– Method C (con’t.)
NIH
Public
Access
Policy
• Following completion of Task 3:
– The NIHMS will email the author and all PIs
the citation with the PMCID once it is
assigned; and
– PMC will automatically make the paper
publicly available after the designated delay
period has expired.
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NIH
Public
Access
Policy
Submit Paper – Method D
• Method D: Complete the submission process for a final peerreviewed manuscript that the publisher has deposited in the
NIH Manuscript Submission System (NIHMS).
• In a variation of Method C, some publishers deposit the
manuscript files in the NIHMS, provide contact information for
a corresponding author, and designate the number of months
after publication when the paper may be made publicly
available in PMC.
• A Note on Timing: Though a publisher may make the initial
deposit of files under Method D, NIH awardees are
responsible for ensuring that manuscripts are submitted to the
NIHMS upon acceptance for publication and that all NIHMS
tasks are complete within three months of publication.
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Submit Paper
– Method D (con’t.)
NIH
Public
Access
Policy
• The NIHMS will notify the author when the manuscript
files are received from the publisher. At that point, the
author must complete all of the tasks outlined for
Method C, except for the file deposit part of Task 1
above.
• Following completion of Task 3:
– The NIHMS will email the author and all PIs the citation
with the PMCID once it is assigned; and
– PMC will automatically make the paper publicly available
after the designated delay period has expired.
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NIH
Public
Access
Policy
Include PMCID in Citations
• Anyone submitting an application,
proposal or report to the NIH must include
the PMC reference number (PMCID) when
citing applicable papers that they author or
that arise from their NIH-funded research.
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NIH
Public
Access
Policy
Include PMCID in Citations
How to Cite:
1. Include the PubMed Central reference number (PMCID) at the end of citations.
– For papers published more than 3 months before an application, proposal and
report is submitted:
• List the PubMed Central reference number (PMCID) at the end of the full
journal citation for the paper in NIH applications, proposals and reports. A
PMCID is the only way to demonstrate compliance for these papers.
– For papers in press, or published within 3 months of when an application,
proposal or report is submitted:
• When using Submission Method A or B, indicate “PMC Journal - In Process”
or the PMCID at the end of the full citation.
• When using Submission Method C or D, provide a valid NIH Manuscript
Submission System reference number (NIHMSID) or PMCID at the end of
the full citation.
2. Place the Literature Citations in the appropriate location (see the following
tables).
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RPPR
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PD/PIs are required to report all publications that arise from their NIH award in
Section C.1. of the RPPR. Publications listed in other parts of the RPPR will not be
tracked as award products. If there are publications to report select Yes and ensure
that the Associate with this RPPR box is checked as appropriate. If there are no
publications to report select No. The tables draw information from the PD/PI’s My
NCBI account. PD/PIs can log in to their My NCBI account via the My NCBI link at the
top of C.1. PD/PIs that do not have a My NCBI account can create one by simply
logging in to My NCBI with their eRA Commons credentials, which will
automatically create a My NCBI account. Any changes they make to their My
Bibliography collection will be reflected in the RPPR once the screen is refreshed
(i.e., by clicking the Save button).
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Final Progress Reports
Prepare report in accord with instructions
provided by awarding component.
PHS 416-7 NRSA Termination Notice (trainees
and fellows)
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Include a list of publications resulting from the
project, with plans, if any, for further
publications. See
http://grants.nih.gov/grants/guide/noticefiles/NOT-OD-05-051.html.
.
List any publications resulting from research
during the period of the training in block 8 on
form 416-7.
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Methodology for determining if a publication
needs a PMCID number cited,
and for locating the number
1) Determine the date the manuscript was accepted for
publication. If on or after April 2008, investigate
further.
2) Type the title of the manuscript into PubMed
(http://www.ncbi.nlm.nih.gov/sites/entrez?holding=lsu
nolib&dr=abstract) and pull up the abstract.
3) Click on the link that reads “Publication Types, MeSH
Terms, Substances, Grant Support”
4) Scroll down until you see “Grant Support”
5) View the list of grant numbers. Are any of them
yours?
6) If the answer to #5 above is “yes”, you must include
the PMCID number at the end of the citation.
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Methodology for determining if a publication needs a
PMCID number cited,
and for locating the number (continued)
7)
8)
Locate the PMCID number, which is in the bottom right-hand
corner just under the end of the abstract, and type it at the end of
your citation. This should be done every time you list that citation
– in your bibliography, your biosketch, and any project reports.
If you can’t find the PMCID number, you should:
7)
8)
Check your agreement with your publisher to determine who was/is
responsible for ensuring compliance;
Make the appropriate note in the citation, which is either:
7)
8)
9)
PMC – In Progress (if that’s really true); or
NIH Manuscript Submission (NIHMS) number (which is the number assigned
to a publication when it gets submitted into the system but before a PMCID is
assigned).
If the publication doesn’t appear to have either a PMCID or a
NIHMS number, consider:
7)
8)
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Leaving it out so that it doesn’t trigger an inquiry from the NIH; or
Immediately entering the publication into the NIHMS (as allowable by
your publication agreement) so that an NIHMS ID is created that you
can use.
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NIH
Public
Access
Policy
The Difference Between a
PMCID and a PMID
• The PubMed Central reference number
(PMCID) is different from the PubMed
reference number (PMID). PubMed
Central is an index of full-text papers,
while PubMed is an index of abstracts.
The PMCID links to full-text papers in
PubMed Central, while the PMID links to
abstracts in PubMed. PMIDs have
nothing to do with the NIH Public
Access Policy.
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NIH
Public
Access
Policy
Examples of Citations
• Sala-Torra O, Gundacker HM, Stirewalt DL, Ladne PA,
Pogosova-Agadjanyan EL, Slovak ML, Willman CL,
Heimfeld S, Boldt DH, Radich JP. Connective tissue
growth factor (CTGF) expression and outcome in adult
patients with acute lymphoblastic leukemia. Blood.
2007 April 1; 109(7): 3080–3083. PMCID:
PMC1852221
• Cerrato A, Parisi M, Santa Anna S, Missirlis F, Guru S,
Agarwal S, Sturgill D, Talbot T, Spiegel A, Collins F,
Chandrasekharappa S, Marx S, Oliver B. Genetic
interactions between Drosophila melanogaster menin
and Jun/Fos. Dev Biol. 2006 Oct 1; 298(1): 59-70.
PMCID: PMC2291284
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Examples of Citations,
before the PMCID is available:
NIH
Public
Access
Policy
• For Submission Methods A and B, use “PMC Journal - In
Process”:
– Example: Sala-Torra O, Gundacker HM, Stirewalt DL, Ladne PA,
Pogosova-Agadjanyan EL, Slovak ML, Willman CL, Heimfeld S,
Boldt DH, Radich JP. Connective tissue growth factor (CTGF)
expression and outcome in adult patients with acute
lymphoblastic leukemia. Blood. [a publication date within 3
months of when the application, proposal or report was
submitted to NIH]. PMCID: PMC Journal - In Process
• For Submission Methods C and D, use the NIHMSID:
– Example: Cerrato A, Parisi M, Santa Anna S, Missirlis F, Guru S,
Agarwal S, Sturgill D, Talbot T, Spiegel A, Collins F,
Chandrasekharappa S, Marx S, Oliver B. Genetic interactions
between Drosophila melanogaster menin and Jun/Fos. Dev Biol.
In press. NIHMSID: NIHMS44135
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NIH
Public
Access
Policy
Examples of Citations
• Note: NIH expects NIH applications,
proposals and reports to provide the most upto-date information available on Public
Access Policy compliance. The NIH
Manuscript Submission reference number
(NIHMSID) or "PMC Journal - In Process"
should not be used once the PMCID is
available. Previously submitted applications,
proposals and reports need not be updated
when the PMCID becomes available.
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NIH
Public
Access
Policy
Locating the PMCID
• The PMCID is posted in PubMed as soon as
an article has been successfully processed
by PMC, which usually occurs around the
time of publication. PMCIDs are listed in the
lower right corner of the AbstractPlus view of
PubMed
(http://www.ncbi.nlm.nih.gov/PubMed). If the
paper is successfully processed but not yet
publicly available on PMC, PubMed will also
list the date the paper will become available.
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Determining if
an NIHMSID is valid
NIH
Public
Access
Policy
• NIHMSIDs will become invalid three months
after a paper is published. The validity of an
NIHMSID will be evident in:
– The NIHMS, under Manuscript List, which is the
first screen a user will see once logged on to the
NIHMS.
– The PI’s eRA Commons Profile, provided that the
manuscript has been associated with an award
number in the NIHMS.
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NIH
Public
Access
Policy
PMID:PMCID Converter
• The PMID: PMCID converter is a quick
way to use the PMID to look-up the
NIHMSID or PMCID:
– http://www.ncbi.nlm.nih.gov/sites/pmctopmid/
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NIH
Public
Access
Policy
Videos describing
NIH Manuscript Submission
System
Right-click, then select “open
hyperlink”:
Part 1 – 12:01
Part 2 – 6:26
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NIH
Public
Access
Policy
8-minute explanation from
our friends at NYU
Right-click, then select “open
hyperlink”:
https://www.brainshark.com/nyulmc/v
u?pi=zHwz11Vv35z2vpuz0&re=1&r=bSd
saXMua2VuZHJpY2tAbnl1bWMub3Jn&i
ntk=94932388
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My NCBI
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My
NCBI
What is My NCBI?
• NCBI is an acronym for “National Center for Biotechnology
Information”
• My NCBI users can save their citations (journal articles,
books, meetings, patents and presentations) in My
Bibliography and manage peer review article compliance
with the NIH Public Access Policy.
• My NCBI includes additional features that allow for setting up
preferences for displaying and filtering search results,
highlighting search terms and setting LinkOut, Document
Delivery Service and Outside Tool preferences.
• To use My NCBI, your Web browser must accept cookies and
allow pop-ups from NCBI Web pages.
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My
NCBI
Accessing My NCBI
• The My NCBI link appears at the top right
of the screen on all NCBI databases.
• To display the My NCBI box from the NCBI
homepage, choose a database, such as
PubMed, from the Search pull-down menu
and click Search:
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My
NCBI
Registering with My NCBI
• Click on the My NCBI link in the upper right hand
corner of the page.
• Enter an alphanumeric username (3 or more
letters or numbers) and a password (6 or more
characters). Passwords are case-sensitive.
• Choose a security question and answer so you
can use it to reset your password.
• Below the Security Question, you will see an
image with 5 characters. This step is to help My
NCBI prevent automated programs from
registering accounts.
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My
NCBI
Registering with My NCBI
(cont.)
• Enter an e-mail address. Confirm the e-mail
address supplied by clicking on the link that is
provided in the confirmation e-mail from
NCBI. This email address will be used for
both automatic e-mail updates and the Send
to E-mail feature in PubMed.
• After confirming your e-mail address, which
you will receive in an email, you can start
setting up automatic e-mails for search alerts.
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Registering with My NCBI
(cont.)
My
NCBI
• Note:
– Only one e-mail address can be associated
with each account
– Record your username, password, and
answer to the security question in a safe
place for future reference
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My
NCBI
Signing in to My NCBI
• There are two ways to sign into a My NCBI
account: using a direct My NCBI username
and password or using a username and
password associated with a partner
organization. Partner organizations include
research organizations and commercial Web
sites using either an InCommon or OpenID
standard to authenticate users. To see a list
of all participating partner organizations, click
“See expanded list.”
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Signing in to My NCBI
(cont.)
My
NCBI
• Signing in using a My NCBI username and
password:
– Enter your username and password.
– Check the “Keep me signed in” box to automatically
activate My NCBI each time you use any NCBI
databases. You should not check the box when using
a public computer, because your account will remain
active for anyone who later uses the same computer.
You can sign out at any time by clicking on Sign Out
in the My NCBI box.
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Signing in to My NCBI
(cont.)
My
NCBI
• Signing in using a partner organization username and
password:
– Select an organization, and then click “Sign in.” The
system will link you to the partner organization’s login
page.
– Enter your username and password.
– Link to your existing My NCBI account or create a new My
NCBI account.
– After the accounts are linked, you should be able to
access your My NCBI account while signed into your
partner organization’s account.
– To remove a linked account, go to “NCBI Site Preferences”
(link on the upper right corner), under Common
Preferences click on “Linked Accounts,” and then click the
next to the account that you wish to remove.
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My
NCBI
My Bibliography
• My Bibliography is a reference tool that helps you save your
citations (journal articles, books/chapters, patents,
presentations and meetings) directly from PubMed or, if not
found there, to manually enter citations using My Bibliography
templates. My Bibliography provides a centralized place
where citations are easily accessed, exported as a file, and
made public to share with others.
• A feature of interest to eRA Commons users, Award view,
allows them to see whether their publications comply
with the NIH Public Access Policy, to start the compliance
process for journal articles, and to associate their publications
to NIH extramural awards.
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My Bibliography:
Creating a Bibliography
My
NCBI
• There are two ways to populate a My Bibliography collection
with author-specific citations: directly from PubMed or using a
template in My Bibliography for publications not found in
PubMed. From PubMed, users can add up to 500 citations at
once to My Bibliography.
• Adding citations from PubMed:
– Make sure you are signed in to My NCBI.
– Run an author search.
– Select the citations you want to add to My Bibliography and then
click the “Send to” link to expand the drop-down menu. Select
the destination “My Bibliography” (a message indicates the
number of citations selected to be copied to your bibliography)
and click “Add to My Bibliography.”
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My
NCBI
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My Bibliography:
Creating a Bibliography (cont.)
My
NCBI
– In the resulting page “Save to Bibliography,”
click save to keep the selected citations in
your bibliography.
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My Bibliography:
Creating a Bibliography (cont.)
My
NCBI
• Adding citations manually using My
Bibliography templates for publications not
found in PubMed:
– Sign into My NCBI and go to My Bibliography.
Click “Manage My Bibliography.”
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My
NCBI
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My Bibliography:
Creating a Bibliography (cont.)
My
NCBI
– Click the
button.
– Select the type of publication to be entered
manually: journal articles, books/chapters,
meeting abstracts, presentations, patents,
and non-standard citations. Enter the
publication information in the fields provided.
All required fields are denoted with a red
asterisk. Click “Add Citation” to save this
citation in My Bibliography.
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My
NCBI
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Managing Compliance
with the
NIH Public Access Policy
My
NCBI
• Using the Award feature in My Bibliography, eRA Commons users
are able to see whether their publications are compliant with the NIH
Public Access Policy, to start the compliance process, and to
associate their publications to NIH extramural awards. The Award
feature is only available to eRA Commons users who have
active grants in their portfolios. The icon
verifies that an
eRA account has been linked to a My NCBI account.
• To see whether your publications are compliant or not, go to My
Bibliography and click the link “Manage My Bibliography.” From the
“Display Settings” drop-down menu select “Award” view, and click
the Apply button. The default sorting option with Award view is
“Public Access Compliance” (as shown in the following image),
however, you may select the sort option you prefer. When selecting
“Award” under Grouping the citations associated with awards will be
listed first.
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My
NCBI
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Managing Compliance
with the
NIH Public Access Policy (cont.)
My
NCBI
•
•
On the resulting screen each citation is marked with visual clues
that indicate the peer review article compliance status.
Journal articles that are compliant with the NIH Public Access Policy are
marked with a green dot and have the PubMed Central Citation ID
(PMCID) number listed. In the following example, an NIH award ID is
also associated to the citation:
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My
NCBI
Managing Compliance
with the
NIH Public Access Policy (cont.)
• Articles newly submitted to the NIH Manuscript
Submission system are considered in process and are
marked with a yellow dot. Note that the NIHMS ID
number is listed. In the following example, there is no
association to an NIH award. Click the link “NIH Funding”
to add an award to this citation.
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My
NCBI
Managing Compliance
with the
NIH Public Access Policy (cont.)
• A red dot indicates that the article is noncompliant. The compliance process can be
started by clicking on the red dot or “Citation not
in NIHMS or PMC.” NIH funding information
(award id) can be added at the same time
through the pop-up wizard.
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My
NCBI
Managing Compliance
with the
NIH Public Access Policy (cont.)
• A question mark indicates that compliance
with the NIH Public Access Policy cannot
be determined without additional
information. Click "Edit Status" to enter
supporting information for the citation.
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My
NCBI
Managing Compliance
with the
NIH Public Access Policy (cont.)
• Articles that were accepted for publication prior
to April 7, 2008 are not covered by the NIH
Public Access Policy. These citations are
marked as not applicable (this status is also
automatically applied to citation types that are
not journal articles, e.g., book chapters, patents,
presentations).
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Managing Compliance
with the
NIH Public Access Policy (cont.)
My
NCBI
• To address Public Access Compliance:
– Activate the pop-up wizard by clicking either a
red dot
“Citation not in NIHMS or PMC,”
or click the question mark
or “Edit Status.”
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My
NCBI
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My
NCBI
Managing Compliance
with the
NIH Public Access Policy (cont.)
• The wizard helps users to begin a
manuscript submission, link to a
previously-submitted manuscript, or
determine if their citation is exempt from
the policy. In addition, users can associate
their awards to their publications through
the wizard.
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My
NCBI
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Managing Compliance
with the
NIH Public Access Policy (cont.)
My
NCBI
• To associate your NIH extramural
awards to your publications:
– To associate multiple citations with NIH
awards at once, select the citations you wish
to associate to NIH awards and click the
button. Choose the
pertinent award(s) ID(s) from the list
presented to you, and click “Save.”
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My
NCBI
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My
NCBI
Managing Compliance
with the
NIH Public Access Policy (cont.)
• To associate individual citations with NIH
awards, click the “NIH Funding” link and
select the pertinent award(s) ID(s) from
the list presented to you, and click “Save &
Close.”
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Delegating
My NCBI Functions
My
NCBI
• Delegates are persons who are granted access by My
Bibliography collection owners to view and manage their
bibliographies. Delegates can add and remove citations,
and check whether a manuscript is compliant with the
NIH Public Access policy.
– Note: Delegations created in My NCBI do not have the
capabilities of a PD/PI Delegate in eRA Commons.
– My NCBI delegates can propose grant-paper associations in My
NCBI; however, if you want your delegate to have access to
reject/confirm grant-paper associations in your Commons
Personal Profile, you will have to perform a separate delegation
(Delegate PPF Edit) in eRA Commons (see “Using eRA
Commons” presentation for details).
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Delegating
My NCBI Functions (cont.)
My
NCBI
• Delegate invitations are initiated by My
Bibliography collection owners as follows:
– Click the “Add a Delegate” link
– Enter the delegate’s e-mail address. Click the
“Add a Delegate” button.
– Your delegates will receive an email which
they must then confirm by clicking on a link in
the email.
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My
NCBI
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Confirming a My Bibliography
Connection for Delegates (cont.)
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My
NCBI
Adding Publications to
Research Performance Progress Reports
(RPPRs)
in eRA Commons
• Log in to eRA Commons
• Select the Status tab from the Commons menu
options.
• Select the List of Applications/Grants link from the
Status screen or from the menu options.
• From the Status Result – List of
Applications/Grants screen, locate the application
and select the RPPR link from the Action column
for the specific application.
• Select the “Initiate” button to start the RPPR, or
“Edit” button to open the RPPR for editing.
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My
NCBI
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Adding Publications to
RPPRs (continued)
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My
NCBI
Adding Publications to
RPPRs (continued)
RPPRP
R
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Adding Publications to
RPPRs (continued)
My
NCBI
• Navigate to Section C.1 Publications.
– Are there publications or manuscripts accepted for
publication in a journal or other publication (e.g.,
book, one-time publication, monograph) during the
reporting period resulting directly from the award?
– PD/PIs are required to report all publications that arise
from their NIH award in this section. Publications listed
in other parts of the RPPR will not be tracked as award
products. If there are publications to report select Yes and
ensure that the “Associate with this RPPR” box is checked
as appropriate. If there are no publications to report, select
No.
– The tables shown in the following slides draw information
from the PD/PI’s My NCBI account.
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Adding Publications to
RPPRs (continued)
My
NCBI
– The first table, All Publications Associated with this Project in My NCBI, lists all
publications that are in the PD/PI’s My Bibliography collection, are associated
with this award, and have not been reported in previous electronic progress
reports for this award.
– The first column, ”Associate with this RPPR” is automatically checked. Leaving
the box checked upon submission associates the publication with this progress
report, results in the publication being displayed in RePORT, and makes the
award-publication association in My NCBI permanent and the association will be
reported in PubMed. Unchecking the box disassociates the publication with this
progress report and, upon submission of the RPPR to NIH, removes the awardpublication association in My NCBI.
– The second column, NIH Public Access Compliance, indicates the current
compliance status with the NIH Public Access Policy. This information is from My
NCBI. Publications that fall under the Public Access Policy and are non-compliant
still must be reported.
• Generally, publications can be brought into compliance within 10 business
days; PD/PIs are advised to do so as soon as possible to ensure their award
is renewed in a timely manner.
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My
NCBI
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Adding Publications to
RPPRs (continued)
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My
NCBI
Adding Publications to
RPPRs (continued)
• The second table, “Publications not associated with
this project in MyNCBI”, lists all other publications
that are in the PD/PI’s My Bibliography collection but
do not have an association with this award.
• Checking “Associate with this RPPR” box will
associate a publication with the award both in the
progress report and in My NCBI.
• Refreshing this screen (i.e., clicking the Save
button) will also move the newly associated
publications from this table to the first table.
Similarly, publications disassociated in the first table
will appear in this table when the screen is
refreshed.
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My
NCBI
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Adding Publications to
RPPRs (continued)
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My
NCBI
Adding Publications to
RPPRs (continued)
• The final table, Publications previously reported
for this project, lists publications reported in a
previous electronic progress report for this
award. Grantees are responsible for ensuring
that these publications comply with the Public
Access policy even if they were provisionally
compliant (listed as in Progress) when
previously reported.
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My
NCBI
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Adding Publications to
RPPRs (continued)
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My
NCBI
Adding Publications to
RPPRs (continued)
• The report may be submitted with noncompliant publications;
however the system will generate an automated email to the
PD/PI (with cc to the AO and SO) requesting that the grantee
provide evidence of compliance or an explanation (e.g., the
sole author has passed away before s/he was able to process
the manuscript for posting to PubMed Central) by a specified
due date two weeks prior to the next budget start date.
• The grantee must respond either via an email to the GMS and
PO, or may respond via the Progress Report Additional
Materials (PRAM) link found on the eRA Commons Status
page. The PRAM link provides a text box in which the grantee
may respond through the eRA Commons. The grantee will be
able to view the PRAM in the grant folder.
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Questions?
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Thank You!
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