Transcript Course Overview

Project planning
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totem
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you may
use a
build if
you desire
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here
Learning Objectives
Upon completion of this presentation you will
be able to:
Identify the five stages of team-based project
planning
Prepare an effective project overview related to
your patrol exhibits
Understand the importance of selecting an
appropriate approach or method
Avoid the “activity trap”
Develop a work breakdown structure
Implement and track a project plan
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5 Stages of Team-Based
Project Planning
1. Project Overview.
2. Work Breakdown Structure
3. Activity Assignments.
4. Putting the Plan into Action
5. Project Close
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STAGE ONE
PROJECT
OVERVIEW
Project Overview
Identifies the problem or opportunity
States the scope of the project
Establishes project goals
Lists important objectives
Explains how success is measured
Determines the approach or methods
Identifies the assumption and risks
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Project Overview
Problem, opportunity, or situation to be changed: _______________________
______________________________________________________________
Project goals: ___________________________________________________
______________________________________________________________
Objectives:_____________________________________________________
______________________________________________________________
Measure of success:_____________________________________________
______________________________________________________________
Approach or method: ____________________________________________
______________________________________________________________
Assumptions and risks:____________________________________________
______________________________________________________________
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Project Goals and Objectives
S
– Specific:
Is it specific in targeting an objective?
M – Measurable: What are the measurable indicators of
progress or success?
A
– Attainable:
R
– Relevant:
T
– Time-based:
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Is it attainable by someone on the team?
Can it be achieved within the resources
and time allowed? If not, then the goal is
irrelevant to project success.
When will the project be completed?
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Measure of Success
Goals and objectives should be measured
to help determine success.
Examples of measurable criteria:
# of participants
Change in behavior
Change in frequency of a given activity
It is difficult to measure intangibles like
knowledge and attitude without formal
testing.
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Approach or Method
Focus on project goals and high-level
objectives.
Challenge assumptions regarding
previously employed approaches and
methods.
Explore out-of-the-box solutions.
Do not hesitate to invent new methods
when appropriate.
“Insanity is doing the same thing over and
over and expecting a different result.”
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Albert Einstein
9
Tools of the Trade
Let’s go to the video
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Approach or Method
Case Study
Goal: Put a man on the moon
What approaches did the team consider?
What assumptions were challenged to
arrive at the final selection?
What was necessary for the novel
approach to be seriously considered?
Never underestimate the value
of a champion!
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Assumptions and Risks
Assessment
1. What resources are required to realistically
complete this objective?
2. What risks are associated with obtaining
these resources in a timely manner?
3. What problems or delays are likely to occur
in completing this objective?
4. What effect will delays have on the overall
project plan and schedule?
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Checklist
What is the value of the project overview?
It can determine the problems before starting
so they can be worked.
It can be used to “sell” the project to the powers
that be.
It gives an idea of how feasible the project is.
It helps ensure success by eliminating “activity
traps” and “scope creep”.
It is the basis for more detailed plans.
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STAGE TWO
WORK BREAKDOWN
STRUCTURE
Work Breakdown Structure
Network of High-Level Objectives
Project Goals
High-Level
Objective 1
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High-Level
Objective 2
High-Level
Objective 3
High-Level
Objective 4
Activity 1
Activity 1
Activity 1
Activity 1
Activity 2
Activity 2
Activity 2
Activity 2
Activity 3
Activity 3
Activity 3
Activity 3
Activity 4
Activity 4
Activity 4
Activity 4
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Work Breakdown Structure
Activities should pass the “SMART” test.
Each activity must have a definite start and
stop time.
Activities may be linked.
Time and cost should be easy to define.
Each activity should be assigned to
someone.
Each activity must be easily accomplished
by one team member if not decompose the
activity into smaller pieces.
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What do we need to do to
deliver the New Leader
Essentials Training?
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Activities to deliver NLE
Recruit
STaff
Make
A
Flyer
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Get a
GOOD
AV
person
Determine
Expenses
Have a
meeting
Get copies
Of syllabus
Mail
flyers
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Put date
On the
Calendar
Pick the
date
Project Schedule and Critical Path
Draw the network diagram from the linkages.
1. Determine what activities can start now.
2. Determine what activities need other
activities to complete before starting.
3. Assign a time to complete to each activity.
4. The critical path is the longest path.
5. Watch the activities on the critical path; if
they are late the project will be late.
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Sample Project Schedule
& Critical Path
Identify place
Determine Fee
Promote Training
Identify time/date
Recruit
CD and
Staff
Staff Training
Acquire audiovisual
support
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Determine who
teaches what
Run Course
Post Course
Staff Meeting
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Work Breakdown Structure
Case Study
See how the small team:
Tackles the problem of the weight of the
windows on the lunar module
Sells their ideas to others
Challenges assumptions
Thinks out of the box to generate new
ideas
Helps people “see” their ideas
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*
Work Breakdown Structure
Case Study Review
What were the solutions to weight
problems that the team encountered?
What are the lessons for us?
We must challenge assumptions.
We must think outside the box.
would
havewhat
happened
if the team
“IfWhat
you keep
doing
you’ve always
done,did
you
notkeep
think
out ofwhat
the you’ve
box? always got”!
will
getting
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STAGE THREE
ACTIVITY
ASSIGNMENTS
Activity Assignments
What is important for us to remember when
assignments are made?
Each member must understand his or her
assignment.
The leader must be sure that everyone
understands the purpose of the project, the
details of each assigned activity, the availability
of resources, and the project’s duration.
Team members’ skills and resources must be
matched to activities.
Goals to be accomplished and regular reporting
times must be established so that the team
leader is informed as to the project’s progress.
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Activity Assignments
When making assignments to team members it is
important to consider:
Each team member must have a clear
understanding of the purpose of the project.
Each member must understand exactly what his
or her assignment is, the details of each
assigned activity, and the availability of
resources (including how much time the activity
is expected to take).
To match of each team member’s skills, talents
and resources to the activities.
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STAGE FOUR
PUTTING THE PLAN
INTO ACTION
Let the Project Begin!
Once the project starts the team leader must:
Provide leadership to the team.
Provide information about resources or
further clarify the assignments or project.
Support and encourage.
Make decisions or solve problems.
Focus on the activities on the critical path.
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Don’t forget to celebrate
success!!!
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Let the Project Begin!
Trust is one of the most important
characteristics of a high-performance
team.
The team leader should monitor the
performance and the results.
Team members should have the freedom
to work within their own boundaries.
Micromanaging or monitoring the work
method implies that the team member is
not trusted.
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STAGE FIVE:
PROJECT
CLOSEOUT
Project Closeout
When the project is complete there
are still two important things to do.
Remember, celebration is an important
part of a high-performance team.
Produce a postmortem report.
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Postmortem Report
This evaluation should be written and
include an analysis of several things.
Were the goals and objectives met?
Was the project completed on time?
How might we make things run better the next
time? (update templates and processes)
This written report will enable you or your successor
to remember what happened and how to avoid some
of the pitfalls you may have encountered.
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Summary
What are the 5 stages of project planning
for a team?
1.
2.
3.
4.
5.
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Project Overview
Work Breakdown Structure
Activity Assignments
Putting the Plan into Action
Project Closeout
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Learning Objectives Review
Can YOU?
Identify the five stages of team-based project
planning
Prepare an effective project overview related to
your patrol exhibits
Understand the importance of selecting an
appropriate approach or method
Avoid the “activity trap”
Develop a work breakdown structure
Implement and track a project plan
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Thank You!
Your
totem
goes here,
you may
use a
build if
you desire
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