Transcript Slide 1

District / Club Online
Membership Database Extension (MDE)
& Directory
Martin Brocklebank
NOT RI Global Database
District 1080 has its own searchable
membership database
It is NOT linked to the RIGD
and therefore Club Secretaries
continue to update it as normal
Benefit to Clubs, Members & Officers
 Can edit own data
 Clubs can add / edit officers
 Data is always up to date
(as long as your details are correct)
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No need to notify District
Responsible for your own and club data
Can produce printed information in many formats
Generic email addresses for club officers
So how do you do it ….
Only a summary!
IMPORTANT
If you have your own Club website
you still need to maintain this database
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 You do not have to use the Website RIBItemplate
 The data is provided for the benefit of ALL
members and officers
 It enables visitors to the District Website to
find your Club
CLUB ADMIN ACCESS
This is NOT an Officer Role but a level of access given to the
member(s) who will maintain the system
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A club can have as many designated with this access level as they wish
However it is recommended:
 A minimum of two and max of four
(depending upon whether using the RIBIt)
 These members are responsible for maintaining the system
 One of these should be the Secretary
There are only a few things
to maintain
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The Meeting Details
The Officer Details
The Member Details
A link to your own website if you have one
this diverts any visitors to your website from District
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add committees and past presidents
Simple “how to” Summary
 login in to rotary1080.org and the members page is
accessed (Green)
 click the “Search & Directories" link
 search for something
 look at the results
 choose a report you want (next to "go")
and see what you can get
Log on to your
“club members login”
at www.rotary1080.org
Find username and password
Club Members Area
Search Input Screen
Search Input Results
Report / Directory Option
Print directory
Print directory
Caveat
 It is only as good as the data you put in
 All Members can use it - if they wish
 Log in difficulty may initially occur
 Email:[email protected]
 please help by keeping your club up to date
1080 online membership database
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Easy access for club members
Search for any combination of criteria
Refine results
Create reports for directories, name badges,
lists, event listings, emails etc
 Send email to results search
 Create file for local or external printer
Thank you for listening ~
Please help to keep
your data up to date
Martin Brocklebank
Club Admin Process
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Designated Club Admin Access
NOT part of RI Global Database
Have a greater level of access – Club Admin Page
Can Add | Amend | Remove records
Basis for ALL Directories and Reports
Only as good as the information entered
~~ KEEP IT UP TO DATE ~~
Up to Date …
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Members individual records
Meeting venue. Time and location
Officer Records
Committee Records
MDE Simple Steps Guide
Available to download at www.rotary1080.org
Click on Marketing menu and choose “membership database”
Live Demonstration
www.rotary1080.org.uk
Failed to connect
 We have a poor Wi-Fi in this Hotel so I will have to go
through this manually
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Here goes ………………………login in
 Click “club admin” on the top menu
 Red Page
Club Admin Home Page - RED
Update Meeting Details
Club Feedback & Information
1 - Edit - Club Officers (choose year)
2 - Available Officer Posts & “New” Office
3 - Add Officers for 2013_14
Setting up - Club Committees
Add Committee Members (select year)
1 – edit existing Club Members
Edit and update – including leavers and deceased
Update – leavers
Add Photo
Members Officers History
Add - New Member
Club Presidents List – edit
The list is automatically created from the individuals record
This is what it is all for ….
Keep it up to Date …
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Members individual records
Meeting venue. Time and location
Officer Records
Committee Records
MDE Simple Steps Guide
Available to download at www.rotary1080.org
Click on Marketing menu and choose “membership database”
Contact
Martin Brocklebank – Chairman
Jacqueline Whipp - Webmaster
You can find our details in the database / directory …