Transcript GRANTS MANAGEMENT ORIENTATION

GRANT
MANAGEMENT
Presented by:
Suzanne Alstadt - Office of Research and Sponsored Programs
Mo Valentine - Grants Accounting
Caroline Miller Robinson – INBRE Administrator
Training Objectives
• Present an overview of the INBRE Program
• Present a broad overview of the grant
administration process
• Outline general responsibilities for all parties
involved with grant administration
• Provide contact and training information to
further your professional development
Arkansas INBRE
IDeA Network of Biomedical Research
Excellence
Purpose: to expand biomedical research
infrastructure in Arkansas
NIH
NCRR - IDeA Program
1/2 of the NIH Budget Concentrated in 6 States
NIH Total 2003 Budget - $21,600,973
NIH Fiscal Year 2003 Dollars
California
3,385,642,000
Massachusetts
2,207,984,000
New York
1,886,172,000
Pennsylvania
1,347,527,000
Maryland
1,297,551,000
Texas
1,215,017,000
IDeA States
Arkansas
11,339,893,000
52.50 %
1,457,775,000
0.70 %
51,303,000
0.24 %
Institutional Development Award Program
• supported by the NCRR Division of Research
Infrastructure – to develop the nation’s capacity for
biomedical research by providing support for the
development of research infrastructure
• 23 states and Puerto Rico
• Authorized in NIH Revitalization Act of 1993
• Congressional intent to enhance geographical
distribution of research funds and increase research
capacity
Arkansas INBRE
5-Year Program - $16.3 million
In response to RFA RR-04-006, awarded May 19, 2005
$2.5 M Total Annual Direct Cost
ASU
$0.25 M
Hendrix
$1.00 M
JBU
Admin. Core
Outreach
Core
Bioinf.
Core
PI
PC
Mentoring
Core
Lyon
OBU
Biotech Core
Lead Institutions
UAF
UALR
UAMS
$1.25 M
UAPB
UCA
$1.25 M
External Advisory Committee
Lead Institutions
University of Arkansas for Medical Sciences
University of Arkansas, Fayetteville
University of Arkansas at Little Rock
Barbara Beltz, Wellesley College
James Hardin, St Louis University
I. Saira Mian, Lawrence Berkeley Laboratory
Daniel Satterlee, Louisiana State University
Lawrence Cornett
Principal Investigator
Helen Beneš
Mentoring Advisory Committee
Program Coordinator
Helen Beneš, UAMS, Chair
Tom Goodwin, Hendrix
Robert Shmookler-Reis, UAMS
Rose McConnell, UAMont
Gwen Childs, UAMS
Dennis Baeyens, UALR
Science Foci Leaders
Robert Skinner, UAMS
Robert McGehee, UAMS
Paul Drew, UAMS
Administrative Core
Lawrence Cornett, Director
Helen Beneš, Program Coordinator
Caroline Miller-Robinson, Program Manager
Steering Committee
Lawrence Cornett, UAMS, Chair
Helen Beneš, UAMS
Donald Bobbitt, UAF
Roger Buchanan, ASU
Mary Good, UALR
Thomas Kieber-Emmons, UAMS
Roger Koeppe, UAF
Steve Jennings, UALR
Brian Greuel, JBU
Joe Jeffers, OBU
Clifton Orr, UAPB
John Peek, Lyon College
Richard Rolleigh, Hendrix College
Ronald Toll, UCA
Bioinformatics Core
Mary L. Good, Director
Thomas Kieber-Emmons, Co-Director Research
Steven Jennings, Co-Director Education
Outreach Core
Donald Bobbitt, Director
Mentoring Core
Helen Beneš, Director
Science Research
Core
Genomics, Proteomics & Digital Microscopy
Roger Koeppe, Director
ASU
Roger Buchanan
Malathi Srivatsan
Hendrix College
P. Bandyopadhyay
Richard Murray
JBU
Brian Greuel
Robert Sadoski
Lyon College
Barry Gehm
Robert Gregerson
OBU
Timothy Hayes
Lori Hensley
Figure 3- Organizational
Structure
UAPB
Patricia Marks
Antonie Rice
UCA
Barbara Clancy
Steven Foley
Life Cycle of a Grant
• Three Stages of Grants Management:
Proposal Development
Pre-Award
Post-Award
• Three Areas of Responsibility:
Office of Research and Sponsored Programs (ORSP)
Grants Accounting (GA)
Department
H.O.2
Restricted Funds
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Grants
Contracts
Consortium Agreements
Funding for a specific purpose
Funding with required financial reporting
Not gifts, donations, or purchased services
Pre-Award Process
The Office of Research and Sponsored Programs
(ORSP) is the University unit responsible for the
review of all grant and contract proposals.
Any award resulting from a proposal is made to
the institution, which is the grantee or the
contractor.
Pre-Award Compliance
• Compliance letters. Humans, Animals, rDNA,
Biosafety, Radiation Safety, etc. to ensure the
safety and well being of subjects and personnel
involved in the research
• Training and Certification
• Other Support
• Time and Effort
• Cost Share
Post Award NIH Approval
• Change in Scope of work
• Pre-award costs (more than 90 days prior to the
effective date of a new or competing continuation
award)
• Change in key personnel
• Change in grantee organization
• Change in grantee organizational status
• Closely related work
• Need for additional funding
Post Award NIH Approval
• Addition of a foreign component under a grant to a
domestic organization
• Changes to award terms and conditions or undertaking
any activities disapproved or restricted as a term of
award
• Extension of final budget period of a project period
• Transferring performance of substantive programmatic
work to a third party (by consortium agreement,
contract, or other means)
Glossary of Terms
• There is a presumed level of knowledge when
an employee is assigned to manage a grant.
• As with most professional organizations, Grants
Administrators use their own language with
specialized terms.
H.O.1
Light Reading
• OMB Circular A-21, “Cost Principles for Educational
Institutions”
• OMB Circular A-110, “Uniform Administrative
Requirements for Grants and Agreements With
Institutions of Higher Education, Hospitals, and Other
Non-Profit Organizations
• OMB Circular A-133, “Audits of States, Local
Governments, and Non-Profit Organizations
• NIH Grants Policy Statement (Rev 12/03)
• A Guide to Managing Federal Grants for Colleges and
Universities, NACUBO/NCURA
Questions?