Transcript Parliamentary Procedure

Parliamentary Procedure
What is parliamentary procedure?
• An effective and efficient way to conduct a
meeting using democratic principles.
– The right for all to debate (even minority)
– Majority rule
• Jarrell D. Gray is an outline of Robert’s
Rules of Order (British Parliament).
Introduction
• Formal parliamentary procedure
– FFA and 4-H Contests
– Large meetings
• Informal parliamentary procedure
– Small meetings
Using your Guide
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Preface
Classification and Summary of Motions
Table of Contents
Importance of Parliamentary Procedure
Teaching Parliamentary Procedure
Fundamental Practices
Classification/All the motions
Order of Business/Minutes and Treasures Report
Review Questions
Presenting a Motion
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Rise and address the chair
Recognition from the chair
Reason for the motion
Statement of the motion (I move that…)
Second (if it’s required)
Repeat of the motion by the chair
Main Motion
• To present an item of business for
consideration and action by the chapter.
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A second is required
Debatable
Amendable
Majority vote
Can be reconsidered
Example
• Rise and receive recognition from the
chair
• “Our chapter is running low on funds;
therefore, I move that the chapter have
a concession stand at the basketball
game.
Seconding the Motion
• Rise and and state in unison:
– “Mr./Mdm. President/Chairperson, I second the
motion
• Once a motion has been seconded, the chair
restates the motion
– “It has been moved and seconded that the
chapter have a concession stand at the
basketball game.”
Voting
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Voice
Show of hands
Rising (stand)
Ballot
• Majority
• 2/3
– Rising
– General Consent
Voting (Cont.)
• “All those in favor of having a
concession stand at the basketball
game say I…..all opposed say
no……..the I’s have it, we will have a
concession stand at the basketball
game.”
Amend
• To modify the motion that is under
consideration.
• Requires a second
• Debatable
• Amendable to the second rank
• It can be reconsidered
Amend (cont.)
• “Give a reason; therefore I move to
amend the motion by
– Striking out words
– Inserting words
– Striking out and inserting words
Amend (cont.)
Motion
1st rank amendment
2nd rank amendment
Amend (cont.)
• “Basketball season is almost over; therefore
I move to amend the motion by striking out
the word basketball and inserting baseball.”
• “Our schedule will allow us to have a
concession stand at every game; therefore, I
move to amend the amendment by inserting
the words at every baseball game.”
Lay on the table
• To temporarily delay action on an item of
business.
• Requires a second
• Undebatable
• Unamendable
• Majority vote
• Cannot be reconsidered
Lay on the table (cont.)
• Give a reason; “therefore I move that we
lay this motion on the table.”
• What happens to the amendments of a
motion that is tabled?
– They are tabled as well.
Take from the table
• To again bring a question before the chapter
for further consideration.
• Requires a second
• Undebatable
• Unamendable
• Majority vote
• Cannot be reconsidered
Take from the table (cont.)
• Give a reason; “therefore, I move that we
take this from the table.
• What happens if the motion was tabled
during an amendment and take from the
table passes?
– The business comes back in the same form as it
was tabled.
Division of the Assembly
• To determine the accuracy of a vote, especially
when taken by voice or by show of hands.
• A second is not required
• Undebatable and Unamendable
• Recognition is not necessary
• It can interrupt a speaker
• It cannot be reconsidered
• Simple say “division” during the vote
announcement.
Point of Order
• To enforce the rules by calling attention to a
violation of the rules or a mistake in procedure.
• Doesn’t require a second
• Undebatable and Unamendable
• Recognition is not necessary
• A vote is not required unless it is referred to the
chapter for their decision
• Cannot be reconsidered
• Can interrupt a speaker
Point of Order (Cont.)
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When a violation or mistake takes place, a
member can rise and state “Mr./Mdm.
President/Chairperson, I rise to a point of
order”
The point must then be stated by the
member, and then restated by the
presiding officer.
Parliamentary Inquiry
• To permit a member to gain parliamentry
information.
• A second is not required
• Undebatable and Unamendable
• A vote is not required
• It cannot be reconsidered
• A vote is not required
• It can interrupt a speaker
Parliamentary Inquiry (Cont.)
• “Mr./Mdm. President/Chairperson, I
rise to a point of parliamentary
inquiry.”
• Presiding officer- “State your point.”
• The member can then ask a
parliamentary question.
Appeal from the decision of the
Chair
• To obtain a decision from the chapter to a question
on which the president has made a decision.
• Requires a second
• Debatable, unless it relates to indecorum
• Cannot be amended
• A majority or tie vote sustains the chair
• It can be reconsidered
• Does not require recognition
Appeal (cont.)
• “Mr./Mdm. President, I appeal from the
decision of the chair”
• “Mr./Mdm. President, I second the appeal”
• “Would you state your appeal?”
• The member must then give a reason
• After the vote the chair is either “sustained”
or not “sustained”.
Previous Question
• To terminate discussion on the motion or motions
before the chapter and to secure an immediate
vote.
• Undebatable
• Unamendable
• Two-thirds vote
• It may be reconsidered before the affirmative vote
is taken on the pending question, or questions.
Previous Question (Cont.)
• “Mr./Mdm. President/Chairperson,
(Recognition) I move the previous
question.”
Refer to a Committee
• To place the question temporarily in a
committee.
• Second is Required
• Debatable and Amendable
• Majority Vote
• It may be reconsidered before the
committee takes up the question.
Refer to a Committee (cont.)
• “I believe we need more information on this
matter; therefore, I move to refer this
motion to committee.”
• Standing
• Special
• Power to act?
• Committee members?
Suspend Standing Rules
• To permit the chapter to do something that
cannot be done without violating its
standing rules.
• Second is required
• Undebatable and Unamendable
• Majority vote
• Cannot be reconsidered
Nominations and Elections
• To present to the chapter the name of a
candidate for a certain office or position.
• A second is not required to nominate
• A majority vote is required to elect
Opening Nominations
• Reason (information or a main motion)
• Opening or reopening nominations
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Second
Undebatable and Amendable as to time only
Majority Vote
Only the negative vote can be reconsidered
Closing Nominations
• Second
• Undebatable and Amendable as to time only
• 2/3 vote
Leave to Withdraw a Motion
• To permit the withdrawal of a motion from
consideration by the chapter
• Second is not required
• Undebatable and Unamendable
• Majority Vote
• Cannot be withdrawn after voting has
commenced
• Affirmative vote may not be reconsidered
Leave to Withdraw (cont.)
• “Permission is requested to withdraw my
motion.”
Reconsider
• To permit the reconsidering of a vote previously
taken on a motion and to again reconsider the
question.
• Second
• Debatable if the question to which it applies is
debatable
• Unamendable
• Majority Vote
• Cannot be Reconsidered
Reconsider (cont.)
• “I move to reconsider the vote on the
motion that……I voted on the prevailing
side.”
• After reconsider passes, you must act on the
motion itself!
Rescind
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To cancel action taken by the chapter.
Second
Debatable and Amendable
Majority if previous notice, otherwise twothirds.
• It cannot be applied to action that cannot be
reversed
• Only the negative vote can be reconsidered
Rescind (cont.)
• “I move to rescind the motion that….”
• If rescind passes, the motion is eliminated!
Adjourn (unqualified)
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To terminate the meeting.
Second
Undebatable and Unamendable
Majority vote
Cannot be reconsidered
Cannot be done while the chapter is voting!
When time is designated, it becomes qualified and
is treated like a main motion.
Let’s get out of here!