Transcript Proposed Programme Management Structure

Appendix 1 - Proposed Programme Management
Arrangements - Overall Structure
COUNCIL
CABINET
CORPORATE SERVICES
OVERVIEW & SCRUTINY
COMMITTEE
CMB
PROGRAMME BOARD
PROGRAMME MANAGER
CORE HR CHANGE
IMPLEMENTATION
TEAM
HR MANAGEMENT
TEAM
(AD’s moved to
Programme Board)
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TRENT IMPLEMENTATION
GROUP
Appendix 2 -Proposed Programme Management
Arrangements – Membership of Programme Board
Chair/Co-Programme Sponsor and
CMB responsible for the outcomes
Tony Garthwaite – Executive Director for Personal Services
Cabinet Representative & Deputy
Chair/Co-Programme Sponsor and
Cabinet responsible for the outcomes
Cllr Bob Burns – Executive Member for Resources
Interim Chief Executive
David Bowles
Directorate Senior Management
Representatives
Richard Fletcher – AD EPS
Dave MacGregor – AD PS
Alan Philips – AD CS (Also overview of financial aspects of
Programme and Payroll issues)
Graham Avery – AD ECS
Huw Williams - OCE
IS & ICT Overview
Dave Sutherland – AD IS &ICT
Trade Union Representative
Alan Hearse – UNISON (subject to agreement with the other Trade
Unions)
An Operational HR/Payroll/H&S Staff
Representative
To be nominated by the staff concerned
Other professional advice, such as Legal to be requested by the Board as required. The Programme Manager
and Acting Assistant Director of HR to attend Board meetings. Workstream Leaders to attend as required
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Appendix 3 - Proposed Programme Management
Arrangements – Role of Programme Board
•Agree the Project Initiation Document (PID), and any subsequent
variations as long as they do not alter the decision of the Council on 24 May
2006 in respect of the Programme
•Ensure, in conjunction with CMB that appropriate resources are made
available for the implementation programme and the allocation of people to
roles
•Monitor progress against plan
•Monitor expenditure against budget
•Recommend that appropriate officers exercise their delegated authority to
approve expenditure within the agreed programme budget
•Recommend that the Cabinet and/or the Council exercise its delegated
authority to approve expenditure within the agreed programme budget
•Recommend to the Cabinet and/or Council to vary the programme budget
•Make recommendations to Corporate Management Board, Cabinet and/or
Council for approval in order to implement the required changes and
determine and achieve the required beneficial outcomes of the programme
•Require the Programme Manager and members of the Core
Implementation Team and the Council’s Human Resource Coordinating
Team (CHRCT) to submit reports on any issues concerning the programme
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Appendix 4 - Proposed Programme Management
Arrangements – Membership/Roles of the Core
Implementation Team
Change Programme
Manager
Martin House –
Associate Solace
Enterprises,
Limited
Team leadership & management;
programme planning & monitoring;
budgetary control; issue resolution;
programme advocacy; advice on benefits
realisation & Programme Board reporting
Workstream Leader – Trent
Integrated HR & Payroll
Application implementation
Jessica Matthews Systems Integrity &
Development Officer
Team leadership & management;
programme planning & monitoring;
budgetary control; issue resolution;
ICT&IS liaison; supplier liaison; user
training and Core Team reporting
Workstream Leader –
eService Development
TBA
Team leadership & management;
programme planning & monitoring;
budgetary control; issue resolution;
drafting & editing content; liaison with
CHRCT; ICT&IS liaison and Core Team
reporting
TBA
Team leadership & management;
programme planning & monitoring;
budgetary control; issue resolution;liaison
with School Heads/Governors etc to
ensure this customer group requirements
are met
External Customers
Workstream Leader
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Appendix – 4 Proposed Programme Management
Arrangements – Membership/Roles of the Core
Implementation Team
Workstream Leader –
Restructuring.
Development of
organisation structure
proposals for the creation
of the shared Service
Centre
Workstream Leader –
Accommodation
Workstream Leader –
Communications
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Martin House
Team leadership & management;
programme planning & monitoring;
budgetary control; issue resolution;
communication and consultation; TU
consultation and liaison and Core Team
reporting
TBA
Definition of existing and future
accommodation needs; development of
plans; liaison with Property Services & ICT;
consultation with staff; oversight of ‘build’;
co-ordination of moves; budgetary control
and Core Team reporting
TBA
Advice on nature, frequency and medium
for communications; graphic & drafting
standards preparation of materials; advice
to Programme Board, CMB and Core Team
on delivery; preparation of Communications
Plan; budgetary control and Core Team
reporting
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Appendix 4 - Proposed Programme Management
Arrangements – Membership/Roles of the Core
Implementation Team
Acting Assistant Director –
Corporate HR
Workstream Leader –
Implementation Training &
Development
Natalie Richards
TBA
Programme Administrator
TBA
Policy, procedure & practice
development; professional standards;
CHRCT liaison; Core Team reporting
Analysis of training needs of providers,
customers, Programme Board, Core
Team, Trent Board and CHRCT arising
from Change Programme;
design/delivery/r procurement and
administration of training &
development interventions to meet
these needs; budgetary control and
Core Team reporting
Creation & maintenance of programme
plan on MS Project/Excel;
monitoring/chasing progress on actions
& reports; distribution of agendas &
reports; meeting support and budget
monitoring
All Workstream Leaders will be responsible for staffing projects under their management.
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Appendix 5 - Proposed Programme Management
Arrangements – Membership/Roles of the Trent
Implementation Group
Chair & Project Sponsor
Jenny Radzimierski
Chair Group meetings; liaise with
Programme Manager to ensure
appropriate resource allocation to
project; reporting to
OCE/Corp Sers/Corp
Linda Hutton
Ensure that business requirements
of OCE/Corp Services are duly
considered; contribute to delivering
a viable corporate solution
EPS Representative
Gary Ennis
Ensure that business requirements
of EPS are duly considered;
contribute to delivering a viable
corporate solution
ECLS Representative
Chris Ames
Ensure that business requirements
of ECLS are duly considered;
contribute to delivering a viable
corporate solution
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Appendix 5 -Proposed Programme Management
Arrangements – Membership/Roles of the Trent
Implementation Group -2
PS Representative
Alison Gwyther
Ensure that business requirements
of Personal Services are duly
considered; contribute to delivering
a viable corporate solution
IS/ICT Representative
To be proposed
To ensure that ICT infrastructure
requirements are properly
addressed in implementation
Internal Audit
Representative
Nyall Meredith
To ensure that implementation
complies with BCBC audit
standards
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Appendix 6 - Proposed Programme Management Arrangements
– Membership/Roles of the Human Resource
Management Team
Chair
Natalie Richards
Convene & chair meetings; liaison with Core
Implementation Team; lead on policy,
procedure & practice development; work
programme preparation and project
management; resolution of operational issues;
monitor overall performance; CMB reporting
Change Programme
Manager
Martin House
Liaison; professional advice
Directorate
Representatives:
PS
EPS
ECS
Corp Sers/CE
•Julie Bryant
•Gail Woolen
•Bill Davies
•Linda Hutton
Payroll
Representative
Jenny
Radzimierski
Represent service directorate issues;
participation in development of policy,
procedure & practice; resolution of operational
issues
Liaison; Trent Progress reporting; participation
in development of policy, procedure & practice
Executive Director for Personal Services to attend on behalf of CMB if required
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