Transcript Welcome to PTO (Parent Bookings Manual) Instructions

Welcome to PTO (Parent Teacher Online)
How to make Parent Bookings
In Manual Mode
To exit this slideshow at any time, press ‘ESC’ on your keyboard.
Go to your school’s website
and click on the PTO link there.
Enter your login and PIN given to you by your
school or retrieved by email.
Next press the ‘Enter’ key or click ‘Log In’
A welcome screen will appear with some instructions.
Please read these and then click ‘OK’.
Here you can find:
•
a help button
•
a school map button
•
and a print button
The booking page will now appear.
Let’s take a closer look at this page.
All your instructions are written here.
The ‘Next’ button will move you through each step
of booking your interviews.
At the top of the screen you are told whether you are in
automatic mode or manual mode.
Click on the ‘Change’ button to switch between the two.
When you are in manual mode a screen like this will appear.
Here you will see your children listed,
their classes and teachers.
This mark shows that a teacher would like to see you.
The ‘Select Time’ buttons allow you to see when each
teacher is available for interviews.
These are the ‘Make Booking’ buttons.
Now let’s
make some appointments …
Decide which teacher you would like to book in first,
then click on the down arrow to see when they are available.
Scroll through your choices, and click on your chosen time.
This time will now be displayed in the box.
Click on the ‘Make Booking’ button next to this time
to book in your interview.
Your booked appointment will appear
at the top of the screen in green.
Any teachers you haven’t booked
remain at the bottom of the screen in grey.
Now you can book another appointment -
As you book more interviews they will be added
in time order to the list.
You may wish to change appointments
or cancel them as you continue.
Some schools provide an option for a teacher to contact you if
they have been booked out.
You will see this option (if it is available)
when you click ‘Select time’ for that teacher
After you have finished making appointments,
click on the print button.
A small box will appear asking how you will keep a record
of the interviews you booked.
To print your interviews, click on
• PDF report and
• Download
Then click the
button.
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To send a copy of your interviews by email, click on
• PDF report and
• Email
then confirm which email address you would like it sent to.
To insert your interviews into your electronic calendar, click on
• Calendar appointments and
• Download
then click on
and follow the prompts.
How easy is that?