Transcript PA and PNP - Texas Emergency Management

Public Assistance Grant Program
for
Private Nonprofits and VOADs
providing Donated Resources
A Special Presentation for
Texas Emergency Management Conference
April, 2012
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Public Assistance Grant Program
The Public Assistance Program provides
supplemental Federal disaster grant assistance for
emergency work and the repair, replacement, or
restoration of disaster-damaged, publicly owned
facilities and the facilities of certain Private NonProfit (PNP) organizations.
Ways to consider value of eligible work
completed by Private Nonprofit (PNP)
 For Direct Reimbursement by FEMA
 Nonprofit is an eligible applicant.
 Nonprofit is performing eligible work on an eligible facility.
 For Reimbursement by the eligible applicant
 Nonprofit is not an eligible applicant.
 Nonprofit is directed to perform eligible work by an eligible applicant.
 A Memorandum of Agreement or Understanding or Mutual Aid Agreement
(MOU, MOA, MAA) directs the Nonprofit to conduct these activities on the
eligible applicant’s behalf; Memorandum identifies what compensation will be.
 Donated
 Nonprofit does not receive reimbursement
 Eligible applicant may claim a credit for emergency work and resources
donated by the PNP if there is a Mutual Aid Agreement in effect and the work
performed is not the official mission of the Nonprofit or VOAD.
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Eligible Applicants
 Native American Tribal Governments and Tribal Organizations
 State Government
 County Government
 City / Town / Village
 Other political subdivision of the State
Certain Private Non-Profit Organizations
A grantee is a State or tribal government that is responsible for
administering Public Assistance grants.
A sub-grantee is an eligible applicant that receives a Public Assistance
grant as reimbursement for performing eligible disaster work.
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PNP Definitions
 Private nonprofit organization –
means any nongovernmental
agency or entity that currently has:
 An effective ruling letter from the U.S.
Internal Revenue Service, granting tax
exemption under sections 501 (c), (d), or
(e) of the Internal Revenue Code of 1954
or
 Satisfactory evidence from the State that
the nonrevenue producing organization
or entity is a nonprofit one organized or
doing business under State law. (44 CFR
§ 206.221 (f) (1 and 2)
 AT THE TIME OF THE
DISASTER
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Private Nonprofit Entities
Critical Services
Private Non-Profit (PNP) facilities that provide the following
critical services are eligible for Public Assistance:
• Emergency facilities, such as fire
departments, rescue squads, and
ambulance services.
• Medical facilities, such as hospitals,
outpatient and rehabilitation facilities.
• Educational facilities, such as
primary and secondary schools,
colleges and universities.
• Power, Water, & Sewer Utilities
• Communications Systems
• Nursing Homes
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Facility Eligibility
To be eligible, the facility must:
 Be the legal responsibility of an eligible applicant
 Have been in active use at the time of the disaster
 Be located in the designated disaster area
 Not be fundable by another federal agency
Cost
Work
Facility
Applicant
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Private Nonprofit Entities
Essential Services – 44 CFR 206.221(e) (7)
The following essential service facilities are eligible for Public
Assistance and may apply directly to FEMA for emergency work.
However, the PNP must first apply to the Small Business
Administration (SBA) for a disaster loan for permanent repair
work before applying to FEMA.
Museums
Community
centers
Libraries
Homeless
Shelters
Rehabilitation
facilities
Zoos
Shelter
workshops
Senior
citizen/Daycare centers
Other facilities that
provide health and
safety service of a
governmental
nature
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Private Nonprofit Entities
More Essential Services
Performing arts facilities
Community arts center
Daycare centers for children or those individuals with special needs
(such as those with Alzheimer’s, autism and muscular dystrophy.)
Alcohol and drug treatment centers
Residences and other facilities offering programs for battered spouses
Facilities offering food programs for the needy; and
Low-income housing
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Work Eligibility
To be eligible, the work must:
 Be disaster related
 Be located in the designated disaster area
 Be the applicant’s responsibility
Cost
Work
Facility
Applicant
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Types of Work
Categories A and B
Emergency Work
A. Debris Removal
Emergency Work are actions
taken by Applicants before, during, B. Emergency Protective
Measures
and after a disaster to save lives,
protect public health and safety,
and prevent damage to improved
Permanent Work
public and private property.
C. Roads and Bridge Systems
Categories C thru G
Permanent work to restore an
eligible damaged facility to its
pre-disaster design. Work
ranges from minor repairs to
replacement.
D. Water Control Facilities
E. Public Buildings /
Equipment
F. Public Utilities
G. Other (Parks, Recreation,
etc.)
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The application process cont’d…
Potential Applicants should:
• Attend a state-sponsored Applicants’
Briefing to receive information about
the Public Assistance Program and
state requirements.
• Complete and submit to the state a
Request for Public Assistance (RPA)
form. Applicants may submit the
RPAs at the Applicants’ Briefing or
submit them to the State within 30
days following the designation of the
area in which the damage is located.
The application process cont’d…
Applicants should:
• Attach proof of PNP status as well as documentation supporting
that the PNP is an eligible PNP.
• Document all damages and costs with pictures, written
descriptions and financial records. These documents should be
kept in separate files that pertain to a project worksheet. This
will be essential at time of project closure.
• The State also will assign a State Public Assistance Crew
Leader to help the applicant.
Insurance
• Insurance on the facility
must be obtained and
maintained once as a
condition of FEMA
funding.
• Insurable buildings
located in a special
flood hazard area must
have insurance in place
or FEMA funding may
be reduced following a
disaster.
Reimburse by an eligible applicant to
a PNP/VOAD.
Private Nonprofit organizations that provide emergency
sheltering, feeding and minor medical services must have a
written agreement (Contract) with the State or Local Government
to receive reimbursement for their services. All invoices would
have to be submitted by the State/Local Government to FEMA for
possible reimbursement.
Operational costs for Private
Nonprofit organizations to deliver a
service are not eligible when
Private Nonprofit organizations
provide emergency sheltering as
part of their primary mission.
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Difference between donated resources
and reimbursable work
• PNP s who provide DONATED resources to other eligible
applicants will not be eligible for reimbursement for these
goods and services.
• The eligible applicant may receive a credit for this work or
goods supplied from FEMA.
• PNPs who provide CONTRACT
goods and services to an eligible
applicant should seek reimbursement
of these from that applicant pursuant
to the terms of the contract or Mutual
Aid Agreement
9500 Series
FEMA 9500 series policies are not disaster-specific, though they
may be developed or modified as a result of specific disaster
experience. These resources are available on-line at FEMA.gov.
• 9521.1
Community Center Eligibility (8/11/98)
• 9521.2
Private Nonprofit Museum Eligibility (8/17/99)
• 9521.3
Private Nonprofit Facility (PNP) Eligibility (7/18/07)
• 9521.4
Administering American Indian and Alaska Native
Tribal Government Funding (4/30/07)
• 9521.5
Eligibility of Charter Schools (6/16/06)
• 9523.6
Mutual Aid Agreements for Public Assistance
• 9523.19
Eligible Costs Related to Pet Evacuations and
Sheltering (10/24/07)
• 9525.2
Donated Resources
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QUESTIONS?
For more information about outreach
[email protected]
[email protected]
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