Transcript Holbrook Fire District

Holbrook Fire District
Capital Project Proposal
Special Mandatory Public Referendum
Community Vote – Tuesday September 9th 2014
Holbrook Main Fire House
9 a.m. to 9 p.m.
Compliant with Town Law Section 179
Electronic information can be downloaded on and after 8/21/2014
www.Holbrookfd.org
https://www.facebook.com/HolbrookFireDistrict
Printed materials and absentee ballots
will be available Monday thru Friday 8am to 5pm
Main Fire House 390 Terry Blvd. Holbrook, NY 11741
Your Holbrook Fire Commissioners –
631.588.0099

Joel Vetter, Chairman

Charles Vermilyea, Vice Chairman

Mike Barhold

Joseph Williams

Mike Tarantino

District Manager Tom Pelio

District Treasure /Secretary Ronald Schnall

District Counsel Stanley E. Orzechowski

Bond Counsel – Hawkins Delafield & Woods LLP.
District Schedule

PLEASE TAKE FURTHER NOTICE that the Board of Fire Commissioners of the Holbrook Fire
District, in the Town of Islip and County of Suffolk, State of New York, has scheduled regular
meetings for the 1st Thursday following the 2nd Tuesday and the last Tuesday of each month, all
at 7 PM. All meetings are held at the office of the Board of Fire Commissioners located at 390
Terry Blvd, Holbrook, New York. All meetings of the Holbrook Fire District are open to the
public. PLEASE TAKE FURTHER NOTICE this information is provided to newspapers and other
news media to comply with the requirements of Section 104 of the Public Officers Law of the
State of New York PLEASE TAKE FURTHER NOTICE that a copy of posted notice is at the Fire
District Office. BY ORDER OF THE BOARD OF FIRE COMMISSIONERS OF THE HOLBROOK FIRE
DISTRICT.

Next BOFC meeting Tuesday August 26th.

Public Special Election September 9th from 9am to 9pm

September Meeting September 11th and September 30

Budget Workshops and public hearings will be scheduled for September and October
Professional Services
Fire District

Department Formed 1927 - District Formed September 1st 1932

Building history

1st fire house Broadway Ave 1927 to 1955 – 38 years of service

2nd fire house Terry Blvd HQ


Constructed 1950 to 1955

Occupied 1955 to 1991 - extension in 1967 – 36 yrs
Current Main Fire House – 23 years+

Constructed October 1989 to 1991

Occupied 1991 to present

Extensions 2006, modifications, renovations and updates

Station 1 – Church Street 1973 to present – 41 years+

Station 2 – Patchogue Holbrook Road 1973 to present – 41 years+
Growth past 20+/- yrs.
Future Growth
Your Fire District of Today for Tomorrow!

Cooperative Agreements and Programs – Shared Communication; Fuel disbursement; Laundry Service;
Disaster Recovery; NYS Fire Chief Association Flashover trailer.

Shared Services – Medical Supply Chain;

Cost Avoidance – Utility Containment & Conversion; Reduction through E.O.S.L.

Consortium Purchasing – Medical Supplies

Revenue Generation – Cellular Site lease; Protection District;

Future establishment of; Industry Tax zones and Mitigation Funds

Cost Containment – Medical Waste; Real Time ordering; Inventory Control

Administrative & Technology Advancements

Dispatching realignment – Reduction in ISO fire rating, processing time.

EMS enhancements – Full capacity Paramedic Service – survivability rates above national average

Greener foot print – minimizing reoccurring costs

Disaster Recovery Plan (DRP) – NYS Comptroller
Understanding your Fire District Funding


Operational Budget

Real Property tax + PILOT Program + Revenues = Annual Municipal funding

Statutory Spending Limitations
Negative Influencing factors:

Heavily regulated with new End-of-Service-Life standards

Prevailing wage laws; Regulatory Authorities and Standards (OSHA, DOH,
NFPA, etc.)

Tax-Cap and Tax Freeze Formulas – 2015 estimate .0140 to .0166 (49K –
58K)

National Drug Shortage & Manufacture Price Increase

Utility escalating costs

Unfunded Mandates & Taxes – i.e. Obamacare; MTA Payroll Tax
Your Fire District remains aggressive for
alternate funding sources.

Grant Funding

State


2005 - $41,000 (Mobile Flashover Training Trailer)
Federal

2010 - $171,000 (EMS ALS Equipment and Portable Radios)

2011 - $112,500 + $12,500 Match (Fire Alarm System)

2014 - $600,000 + $150,000 Match (New Communication Center)


Collateral project - Building & Grounds at Main Fire House: Extension, Certificate of Compliancy and regulator
requirements for HQ (i.e. RPZ valve, IT infrastructure Harding, Site security) ($250,000)
Revenues (based on last 5 years)

Consistently increasing $100,000 per year and growing. (Historically used for offset of growth of
Real Property Tax)
Your Fire District in Action!

Operational and Capital Reserve snapshot

Last 10 years of funding built and utilized for: Sta. 1 storage/renovation; cascade machine; roof replacement;

Ambulances, engine, quint, pager conversion, ALS equipment, support vehicles, phone system, radio room, RPZ valve sta.1.

2014-2017

End-Of-Service Life / Response regulation requirements (To be funded from grants and/or future operational budgets $800K)



Personnel Protective Clothing / Equipment, Self Contained Breathing Apparatus, Personal Escape Rope systems,
H.Q.’s (Future needs of $425K to be funded from future operational budget) built in 1989

Ramp repair / replacement
Fuel Pump Fire Suppression System

Roof top AC units

Truck room lighting conversation

Building Siren
Security enhancements

Cleanroom
Outside Storage
Computer Aid Dispatch System Upgrade
Domestic Hot water
Church Street - Sta. 1 (Future needs of $190K to be funded from future operational budget) built in 1973

Tank compliancy Station 1 – site mitigation

Conversion of Generator and fuel storage

Exterior preventative maintenance

Fire Alarm building wide system

Building Siren

Traffic Light pre-emptive device(s)
Security enhancements
Your Fire District

Bonding & Municipal Financing History

Current Main Fire House (1989) was 15 Year Bond


Bonding Final Payment 2003 $375,000 Principal / $25,125 Interest
Vehicle Replacement

7/2008 for two (2) Quint Fire Suppression Vehicles – defeated


Outcome: 8/08 Operational funding converted to Capital project for One Single Vehicle
~$692,132
5 Year Municipal Financing for 2 ambulances & related EMS equipment 2013-2017 $85K/yr.
State Legislative Negative Factors

NON-EXCLUSION FROM STATUTORY SPENDING LIMITATION “TAX CAP”

TAX- CAP FREEZE – 2015 & 2016

Straw Poll of commissioner “approval of Year one commitment to tax cap and freeze with a yes
vote on all three proposals”. On 7/26/14 unanimously voted to reduce the 2015 debt service by
$150,000.

Tax Freeze state rebate eligibility
Your Fire District is Financially Strong
and very lean!

Year -2- Year

Minor increases based on revenue growth

Significant actual growth with federal grants

Budget – within cap through equalization

General Reserves – Have remain flat

Employees

Newly eligible will contributing to health coverage

Currently on salary freeze since fall of 2013

Reduced through attrition and privatization of services
Fire Department
Answering the Call
YEAR
FIRE
EMS
Total
Estimate 2014
615
1680
2295
2013
612
1514
2012
736
1480
2011
620
1518
2010
694
1448
2009
671
1471
2126
2216
2138
2142
2142
Future Capital projections meets
Bonding 5-25-5 Rule

Prevents long term debt services against traditional
operational expenses and or planned capital expenses.
Further it limits maintenance not significantly extending
the useful life of an assets.
5-25-5
Cost
more than $5,000
Aggregate
Lifespan
cost at least $25,000
of 5 years or more
Proposition – Priority #1
DEC Ground Spill & Site Mitigation Plan

Funding can only be used for expenses with the mitigation and site
restoration directly associated with buried fuel tanks located at 355
Patchogue Holbrook Road (Sta. 2.)

Demolition and removal of ground contamination

Re-installation of Ground water clean out wells

Reoccurring ground water cleanup & ongoing monitoring

Ground site renovation and re-installation of engineered fuel storage systems.

Corrective ground site restoration (paving, landscaping restoration, etc.)

Bonds will be sold and funded in a 6-12 month window of projected expenses.
Funds cannot be used for other activities.
$600,000 bond – estimate $88.99 for life of bond or $8.90 per year**
$600,000 bond – estimate $88.99 for
life of bond or $8.90 per year**
Proposition - Priority #2 - Building & Ground
355 Patchogue-Holbrook Road
Renovation and extension

Official Opened October 7, 1973

Vehicles (Fire Engine, Quint, Ambulance and Brush Unit)

Structural Needs


Masonry work

Bathroom Renovation

Fire Alarm and ADA compliancy

Plumbing and utility upgrades

RPZ valve replacement and re-engineering
Critical compliance needing long term solution

Truck room floor space

Siren

Storage

Training / Meeting Space

Site work and security enhancements
$1,600,000 bond – estimate $261.18 for life of bond or $17.41 per year**
$1,600,000 bond – estimate $261.18 for
life of bond or $17.41 per year
Proposition – Priority #3
Vehicle replacement- Tower Ladder

Current vehicle placed in service 1997 ($700,000 – depreciation 50% 1st 5 yrs.)

Annual Operating Costs exceeds $25,000+

Why Refabricating is bad!! (NFPA 1901-09; 1914-02; 1912-11)


Level I vs. Level II

Major Repairs and conditions exceed its wholesale value.

Introduction of better technology

Decrease in operational and repair costs, maximized in-service time
Trouble Maintaining in-service time

American LaFrance's LTI Ladder Series - 05/23/2011

Smeal Fire Apparatus Acquires LTI Aerial Assets - 06/12/2014
$1,300,000 bond – estimate $183.74 for life of bond or $26.25 per year**
Proposition – Priority #3
Vehicle replacement- Tower Ladder
Current Vehicle Life Cycle Cost Analysis
$700,000.00
$600,000.00
$500,000.00
$400,000.00
$300,000.00
$200,000.00
$100,000.00
-$100,000.00
-$200,000.00
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
$0.00
YOUR CAR per year
FIRE TRUCKS linear 20 year
Total Mileage
$1,300,000 bond – estimate $183.74 for life of bond or $26.25 per year**
$1,600,000 bond – estimate $261.18 for
life of bond or $17.41 per year **
SNAPSHOT into your Tax Bill and Distribution
Your 2014 Tax $ Distribution
School District $5051
Library $ 352
County General Fund $90
County Police $1100
General Town $308
Combined HWY $168
NYS Real Prop Tax Law $277
Fire District $385
Street Lighting $35
Garbage $493
4.2
2 3.3
5.9
0.4
3.7
4.6
13.2
60.5
1.1
School District
County General Fund
Police District
Fire District
General Town
Street Lighting
Garbage Removal
Library
Combined Highway
NYS Real Prop Tax Law
Where does your Tax dollars go 2014?
Revenues
4,072,025.00
Real Property
Tax
other tax items
Fire Protection
Services
Interest &
Earnings
Rental of Real
Property
Sale of
Equipment
Refund Prior
Year
3,362,025.00
20,000.00
10,000.00
3,000.00
34,000.00
25,000.00
State Sources
Insurance
Recoveries
Fuel Sales
Federal Sources
Prior Year
unexpected
balance
5 Year Budget
to Budget
2010 +1.1%
2011 +.7%
2012 +3%
2014 +2.3%
2015 +1.4%
Tax bill of 48.1
index was
increased
$28.13 total
Misc
18,000.00
600,000.00
4,081,238.00
Expenditures
Personal
Services
Equipment &
Cap outlay
$834,304.00
$302,346.00
Fire Protection
State
Retirement
$1,804,100.00
Service Award
$250,000.00
Social Security
Workers'
Compensation
$65,249.00
Life Insurance
Disabilty
Insurance
Medical &
Dental
Insurance
Debt Service
‘15
Principal EMS
Interest EMS
$129,716.00
$185,650.00
$87,054.00
$22,831.00
$158,026.00
$150,000.00
$84,625.00
$7,337.00
What will it cost the District?
2015
2016
2017
Total life of bond
Proposal 1 – 10yrs
$59,000
$66,500
$65,000
$669,000
Proposal 2 – 15yrs
$28,000
$149,337.50
$149,337.50
$2,047,125
Proposal 3 – 7yrs
$19,500
$236,375
$230,375
$1,440,250
Committed Debt
reduction by Fire
Commissioner of
$150,000 7/29/14
Committed Debt
reduction by Fire
Commissioner of
trade in value or
private sale of
truck
Budgeted Debt
reduction T.B.D.
based on final
funding draw
down.
Offset by future
revenue
generation, future
mitigation funding,
and decreased tax
rate
1.4% or less
Amounts to
$45,000
$452,212.50
Value of the
BONDS utilized
$4,156,375
($686,375 interest)
Proposed Tax
increase
$302,212.50**
What will it cost the average home?
** based on Estimated tax/rate index of 48.1
2015
Estimated DS
DISTRICT WIDE
2016
Estimated DS
DISTRICT WIDE
2017
Estimated DS
DISTRICT WIDE
Total life
of bond
Per Home
Yearly
Life
/Home/YR
Proposal 1 –
10yrs
$0.00
$66,500
$65,000
$88.99
$8.90
Proposal 2 –
15yrs
$0.00
$149,337.50
$146,012.50
$261.18
$17.41
Proposal 3 –
7yrs
$0.00
$236,375
$230,375
$183.74
$26.25
Committed Debt
reduction by Fire
Commissioner of
$150,000 - 7/29/14
Committed Debt
reduction by Fire
Commissioner of trade in
value or private sale of
truck - $216,073.88
$441,387.50
$533.91
$52.56
1.4% or less
Amounts to $45,000
1.4 or less
Amounts to
$45,000
Based Value of
the BONDS
utilized
Proposed Tax
increase
Your Cost – Based on 48.1 AVR
400
350
300
250
200
150
100
50
0
Total for Period
Yearly
~Monthly
daily
2016-2022
2023-2025
2025-2030
Total for Period Yearly ~Monthly
Daily
2016-2022
355.42
2023-2025
85.13
2025-2030
90.43
59.23
28.37
18.08
4.93
2.36
1.50
0.16
0.077
0.049
FIND YOUR TAX RATE

Visit http://www.townofislip-ny.gov/departments/assessor/assessment-roll

Accept Terms

Enter Address information select and enter.

To figure out your 2016 additional rates for proposals, multiply by your accessed vale /
1000

Proposal 1 – DEC
0.18 Tax Rate for 2016

Proposal 2 – Station 2
0.40 Tax Rate for 2016

Proposal 3 - Tower Ladder
0.63 Tax Rate for 2016
AV x TR = Your Portion Annual
Woodgate Village
21.9 x .018 = $2.54/yr
21.9 x .40 = $8.76/yr
21.9 x .63 = $13.80/yr
Public Education Sessions
Will be posted on the Department website,
message boards, Facebook and within the
building.
Questions?
“Public Vote to address the 2015
Capital Project Bond Resolutions”
TUESDAY
SEPTEMBER 9th, 2014
9 a.m. to 9 p.m.