Transcript Denial? OA doesn’t apply to me!

Changes in Scholarly Communication:
What this Means for All Authors
Karen M. Albert, MLS, AHIP
Mary Ann Sells, PhD
Topics
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Open Access - background
NIH Public Access mandate
Library support plan
Office of Sponsored Research
perspective
Feedback
What is Open Access?
“Open-access (OA) literature is digital,
online, free of charge, and free of most
copyright and licensing restrictions”
Suber, Peter. “Open Access Overview” 2004-2006. Available at:
http://www.earlham.edu/~peters/fos/overview.htm
Goals of OA
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Accelerate discovery
Stimulate further discovery
Translate knowledge into public benefit
Improve information access & sharing
Reduce costs and inefficiency
Support new research strategies like
data mining
Joseph, Heather, “Scholarly Publishing and Open Access: Straight Talk,” MLA Webcast, November 20,
2007. http://www.mlanet.org/education/documents/scholarlypub_manual2.pdf
Three Major Stakeholder Goals
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Scholars
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quality peer review
visibility, citation impact
career/tenure support
Publishers – maintain income/profits
Librarians
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subscription price relief
access for users
Problems with Current Model
3 Routes to Open Access
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Post to a website
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Publish in an OA journal (BMC or PLoS)
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Publish via a hybrid journal
OA improves citation rate and visibility
Swan A. Open Access and the progress of science. American Scientist 2007;95:3. Available from
http://eprints.ecs.soton.ac.uk/13860/1/American_Scientist_article.pdf
Why support Open Access?
http://www.biomedcentral.com/profiles/movies
Federal mandate – Chaos?
New Law
SEC. 218. The Director of the National Institutes of
Health shall require that all investigators funded by
the NIH submit or have submitted for them to . . .
PubMed Central an electronic version of their final,
peer-reviewed manuscripts upon acceptance for
publication, to be made publicly available no later
than 12 months after the official date of publication:
. . . in a manner consistent with copyright law.
Important Dates
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As of April 7, 2008, all articles arising
from NIH funds must be submitted to
PubMed Central upon acceptance for
publication.
As of May 25, 2008, NIH applications,
proposals, and progress reports must
include the PubMed Central reference
number when citing an article that falls
under the policy and is authored or coauthored by the investigator, or arose
from the investigator’s NIH award.
Types of Articles
To what does the NIH Public Access Policy
apply?
The Policy applies to all peer-reviewed
journal articles, including research
reports and reviews. The Policy does
not apply to non-peer-reviewed
materials such as correspondence,
book chapters, and editorials.
Types of Articles
To what does the NIH Public Access Policy
apply?
The Policy applies to all peer-reviewed
journal articles, including research
reports and reviews. The Policy does
not apply to non-peer-reviewed
materials such as correspondence,
book chapters, and editorials.
Policy applies to those:
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Directly funded by an NIH grant
or cooperative agreement active
in Fiscal Year 2008 (October 1,
2007- September 30, 2008) or
beyond;
Directly funded by a contract
signed on or after April 7, 2008
Centralized Library support plan
See library website: http://www.fccc.edu/library/talbot
Karen Albert, Director
Lydia Hecker, Library Technician
3-step Process
1. Address Copyright
2. Submit article to NIH
-- via the Library -3. Cite PMCID number in grants
1. Address Copyright
- Don’t just sign..
Read your copyright transfer agreement
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Authors must retain the right to deposit the
work in PubMed Central
Check Library website for journal/publisher
policies – Some journals post for you!
Ask the library for help, if policy is unclear
1. Address Copyright
Some journals submit articles on
behalf of their authors ... See
library website for list
1. Address Copyright
Some journals (Elsevier) submit final
manuscripts to PMC on behalf of
authors.-- You still have to approve
the manuscript via the NIH
Manuscript Submission system
1. Address Copyright –
Next steps
• Sign your agreement
•Find Embargo period:
The number of months after publication
that the full-text manuscript can be
made freely available in PubMed Central.
Sample copyright agreement
After acceptance: . . . you may use the
accepted version of the Article . . . in
the following ways:
12 months after publication you may post
an electronic version of the article on
your own personal website, on your
employer’s website/repository and on
free public servers in your subject area.
Copyright agreement info:
Library website:
http://www.fccc.edu/library/talbot
1. Address Copyright Publisher policy links
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Library’s list -- Alphabetical by journal
title, indicating journals that do posting
for you (unbolded).
Sherpa/ROMEO list:
http://www.sherpa.ac.uk/romeo.php
Library’s list
...
2. Submit article – Library Form
2. Submit article
Place request via library web formincluding:
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NIH grant numbers of all FCCC
authors
Manuscript title and journal name
Specify the embargo period
2. Submit article –
Email manuscript + figures
To complete the submission process,
please email your manuscript and
figures, each attached in a separate file
to: [email protected]
Two approval steps
3. Cite PMCID number
In all grant applications, renewals, or progress reports:
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List the PubMed Central reference number (PMCID) at
end of journal citation.
If a PMCID number is not yet available, include the
NIH Manuscript Submission system reference number
(NIHMS ID) instead.
Example:
Varmus H, Klausner R, Zerhouni E, Acharya T, Daar A, Singer P. 2003.
PUBLIC HEALTH: Grand Challenges in Global Health. Science
302(5644): 398–399. PMCID: 243493
PubMed Central
http://www.pubmedcentral.nih.gov/
3. Finding PMCID number
3. Find PMCID number
PMC-formatted article
Summary of Steps
“Upon acceptance for publication”
Address Copyright
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Check library website lists
Read agreement- sign if allows posting
Submit article to NIH (via the Library)
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Complete library request form
Form generates request for manuscript
and figures; Email them to the library
Complete NIH emailed approvals
Cite PMCID number in grants
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Retain no. for use in grant applications
Request from library, if needed
Carrot and Stick approach
How does the new policy
impact granting?
2007 Policy
Information that May Be Included in the Application･Published manuscripts and/or abstracts that are
publicly available in a free, online format may be referenced in the application. . . While there is no limit to
the number of URLs or PMC submission identification numbers that can be cited, applicants should be
both judicious and concise.
Materials Allowed in the Appendix:
. . . up to 3 of the following types of publications:
Published manuscripts and/or abstracts only when a free, online, publicly
available journal link is not available
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NIH Extramural News, November, 2006 [http://grants.nih.gov/grants/partners/1106NIHExtramuralNexus.pdf] ;
New Limits on Appendix Materials for All NIH/AHRQ/NIOSH Grant Applications Beginning with Receipt Dates On or After
January 3, 2007, http://grants.nih.gov/grants/guide/notice-files/NOT-OD-07-018.html
2008 Policy
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As of May 25, 2008: NIH applications,
proposals, and progress reports must include
the PubMed Central reference number when:
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Citing an article that falls under the policy
And is authored or co-authored by the investigator
Or arose from one of the investigator’s NIH awards
This policy includes applications submitted to
the NIH for the May 25, 2008 due date and
subsequent due dates.
When does the policy apply?
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When peer-reviewed journal articles arise
from any amount of direct costs funded by
NIH, regardless of the source or amount of
other funding.
This includes CCSG funds.
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Use of Shared Facilities
Developmental Funds
How does the policy affect
award of your grants?
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The Policy is a Term and Condition of Award
for all grants and cooperative agreements
active in Fiscal Year 2008 (October 1, 2007September 30, 2008) or beyond.
Compliance is not a factor in the evaluation of
grant applications. However, non-compliance
is addressed administratively.
You will not receive an award unless you
comply with the policy.
OSR Compliance Support
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Initial Grant Submission Alert Memo will include reminders
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The NIH requires that all investigators funded by the NIH submit
an electronic version of their final peer-reviewed manuscripts upon
acceptance for publication to the National Library of Medicine’s
PubMed Central. For more details on the policy, see
http://publicaccess.nih.gov/FAQ.htm#b3 or contact our office,
Karen Albert or your Administrative Assistant.
You are also required to include the PubMed Central manuscript
reference number in NIH applications, proposals, and progress
reports when citing an article that falls under the policy and is
authored or co-authored by you or arose from the one of your NIH
awards.
Informed Grant Specialists will guide you through process
next year's dates & grant number (sub budget with DC & IC, agency name typed on top)
Justification form (do not include - SNAP)
OSR Compliance Support
Bio's (new professionals only)
Other Support (Active & Completed) (only include if change in active - SNAP)
State whether o/s has or has not changed (do not include o/s for mentors on K's)
Indicate changes (grants added or completed since last o/s submission)
Progress Report Summary
check header info (last year's grant number & dates)
Quality Checklist – NIH Progress Reports
answer questions
Progress Report - 2 pages suggested
specific aims, results, significance, plans, publications, shared resources, inventions
publications require PMC reference#
if HS: Inclusion Enrollment Report Table
if HS: Education certification (new professionals only)
if HS and Clinical Trial: include IRB number and title
include Certification#, from ClincialTrials.gov
Animal Letter (title typed on)
Project-Generated Resources
If data, research materials generated, describe resource and how accessed
If initial research plan included data sharing plan, describe progress
If initial research plan included model organism sharing plan, describe
progress
If initial research plan included GWAS shaing plan, include progress
Checklist (only include if there is a change in subs or there is program
income)
A Related NIH Mandate
Acknowledge Grants & Shared Facilities
Acknowledgement Mandate
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Requirement is stated in Notice of Grant Award
The statement reads, “Each publication, press
release or other document that cites results from
NIH grant-supported research must include an
acknowledgment of NIH grant support and
disclaimer”
Suggested language is, “The project described
was supported by Grant Number R0100000 from
the National Cancer Institute. The content is
solely the responsibility of the authors and does
not necessarily represent the official views of the
NCI or the NIH”.
How to comply?
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Use Manuscript Tracking System
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Acknowledge grants
Acknowledge Shared Facility Usage
http://manuscript.fccc.edu
Navigate from OSR Home Page
How to comply?
How to comply?
Why comply?
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Responds to NIH-mandated grant acknowledgment
Validates usage of acknowledged Shared Facilities
Helps Business Development Office id valuable IP
Creates list of publications for CCSG, dept. heads,
etc.
Establishes the foundation for audit system to alert
authors to deposit manuscripts accepted for
publication in PubMed Central
The Future
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Further refinement of Tracking System
Streaming the support system
Institutional Manuscript Repository
Most important outcome: Higher
visibility for our research and staff
Questions?