Transcript GFWC FLORIDA REPORTING FOR BEGINNERS

1
.
2
Fill out the Official Dues/Remittance
Form
It will be e-mailed to you
November 1, 2011
DUES ARE DUE DECEMBER 31, 2011
check our web site:
www.gfwcflorida.org
Click on resources
3
Dues are
Due
December
31
With the
remittance
form
4
Remittance Information
Club donations made on
Remittance Form can be
reported as Projects and
you will get credit on Honor
Score and the LBP award.
5
Remittance Form Items on Honor
Score
Calendar Year – January – December
Presidents Project: Membership
1895 Society
Paving the Way
Hacienda Girls Ranch
Canine Companions for Independence
Special Olympics
Rock Camp/Boggy Creek
Sew Much Comfort
6
GFWC Florida Funding on
Remittance Form
GFWC Florida Annual District Tour
GFWC Florida Officers and Chairmen Fund
GFWC Officers Travel Fund
GFWC Florida LEADS
GFWC Florida Publications
GFWC Florida Headquarters Maintenance
Fund
GFWC Florida Emergency Disaster Fund
GFWC Florida Archives
7
On To...
Honor Score
Lois B. Perkins Leadership
Achievement Award
8
Honor
Score
front
9
Honor
Score
back
10
Points on Remittance Form for Honor
Score
President’s Project: Membership
1895 Society
Paving the Way
Hacienda Girls Ranch
Canine Companions for Independence (CCI)
Special Olympics
Rock Camp/Boggy Creek
Sew Much Comfort
11
Sample of Items on the Honor Score
Form
President's Project
Had a project or Program in Membership, Identity or Financial
Security
Participated or donated to a GFWC Florida Day of Service
Community Service Programs ( Club had at Least one activity)
Arts
Conservation
Education
Home Life
International Outreach
Public Issues
Other Participation:
Nominated a GFWC Florida LEADS Candidate
Legislation or Public Policy Project (reported a CSP)
Submitted an article / picture to the Florida Clubwomen / GFWC
Florida website
meeting
Held a GFWC/GFWC Florida orientation program at a regular
Held a "Dollars for Delegates Fundraiser
12
LBP
Award
front
13
LPB
Award
back
14
Creates
a History for your club
Reveals where club places their
emphasis and resources
Reveals club areas for
improvement
Provides for sharing ideas across
the state
Winning awards

15
Who needs to help with club
reports?
Reporting Chairman
Computer literate persons
All Club chairmen and Officers including
the President
Club Treasurer
16
 Collect
all club reporting
information
 1. Minutes
 2. Treasurer’s books or reports
 3. Newsletters
 4. Agenda
 5. Chairmen’s reports
 6. Media Book or scrapbook
17
Open the “GFWC Florida Reporting
Handbook on our website –
www.gfwcflorida.org
 Click on Women – scroll down to
downloads
 Open downloads scroll down to forms
for Woman’s Clubs and click on what
you need.
 There is no paper “GFWC Florida
Reporting Handbook.”

18
Downloads Women's Clubs
These are files used by the women's clubs. For files that
Women and Juniors have in common, see
Resources/Downloads.
You will need Adobe Reader for PDF files. You may obtain it
free from www.adobe.com.
Get your club check up from GFWC and see ways to keep your
members and attract new ones! click here
Forms for Women's Clubs
GFWC Florida Reporting
Reporting Procedures
Reporting Worksheet Instructions
Reporting Worksheet
Reporting Narrative Template (word)
Chairmen Reporting Guidelines
Committee Chairmen Template for GF Reports
Chairmen’s Winner’s List
Where to Report
2011 Labels for Reporting
Email Addresses for Reporting
Bulletin Template
Honor Score
Lois B Perkins Award
19
At
least one (or as many as
needed statistical sheet (s) per
report.
A maximum of four (4) additional
pages of narrative
Must be typewritten in no smaller
than 12 point font.
No pictures or graphics allowed.
20
Information and Ideas from
the Chairmen
Chairmen Bulletins
Winning Reports
These are all on our website home
page
www.gfwcflorida.org
21
What Are The Chairman Looking
For?
 Narratives for all projects
 How many members involved
 Money donation? Or hands on
 Cover both Partnership and
Collaboration in the CSP
Must report in both P and C to
be eligible for the Overall CSP
catetory.
22
Who Receives these reports?
The Chairman in each of the six
Community Service Programs
And these additional chairmen
Membership
Leadership
Fund Raising/Financial Stability
Programs
Public Relations/Identity
23
Partnership - Organizations with which
GFWC has a formal agreement.
Collaborations – Projects that a club complete
which DO NOT INVOLVE a GFWC Partner
Check the GF manual for information on the
Partnerships at www.gfwc.org
click on 2010-2012 Club Manual.
24
Partnership
American Mural Project
VSA (Very Special Arts)
Collaboration
Any other Arts Project
25
Conservation
Partnership
Humane Society
Keep America Beautiful
Collaboration
Any other Conservation Project
26
Partnership
The America Library Association
Mentoring USA
Reading Rockets
Collaboration
Any other Education Project
27
Home Life
Partnership
Alzheimer’s Association
Canine Companions for Independence
Easter Seals
Habitat for Humanity
March of Dimes Birth Foundation
National Lung and Blood Institute
National Osteoporosis Foundation
Women’s Institute for a Secure Retirement
COLLABORATION
Any other Home Life Project
28
International Outreach
Partnership
CARE
Heifer project International
INMED Partnership for Children
Operation Smile
Plan USA
U.S. Fund for UNICEF
United National Association of the United
States of America
Collaboration
 Any other International Outreach Project
29
Partnership
Public Issues
Coalition Against bigger Trucks
National Disaster Search Dog Foundation
National Safety Council
Safe Kids USA
Sew Much Comfort
Women in Military Service for America
Memorial Foundation
Collaboration
Any other Public Issues Project
30
Fund
Raising/Dollars for
Delegates
Leadership
Membership
Programs
Public Relations
31
NO CLUB REPORTS for the following:
President’s Project
... Membership, Public
Relations and Fund Raising
Domestic Violence
... Include those projects in
your Public Issues report
Legislation and Public Policy
... Include
these projects in your Public Issues report
32
CROSS REPORTING
All of the projects you have in the
CSP’s, Membership and Leadership
can then be CROSS REPORTED in
only ONE of the following:
Programs
Public Affairs (old Public Relations)
Fund Raising
33
Awards
 Club History
 Yearbook/Newsletter
 Judy Lutz Federation Interaction
Award
 Marcia Bright Women/Juniorette
Award
 GFWC Florida Volunteer of the Year
Award
 Web Site Award
34
GFWC Florida Contests
Community Improvement
Contest
Scrapbook Contest
Art & Crafts Contest
Check the GF website for more
Contests.
35
Statistical
Sheet
36
GFWC Florida Federation of Women’s Clubs
Narrative for Club Reporting
Page 1
Official Name of Club___________________________________________ District # _____# Members _______
CSP or other reporting area: ________________________________________ ____________________ Year
1.
2.
3.
4.
5.
37
1. No More than 4 pages per report.
2. Number the projects/program to correspond with
the number on the statistical sheet.
3. Remember as you write to cover the...
WHO, WHAT, WHY, WHERE AND HOW!
38
Who: List the Involvement of
members!
What: Create the Project Names!
Why: Why did you pick the
project?
Where: Where was your project
held?
How: Describe your Plan.
39
To RECAP REPORTING...
Did you report projects that covered all
the GFWC CSP programs – both
Partnership and Collaboration?
Did you write a narrative for all
projects?
Did you fill in the statistical sheet?
Did you send in an Honor Score & LBP?
Did you remember the deadline is
February 1, 2012
40
You are almost finished...
Did you Send your reports to the DD’s
mid January
 Did you meet the FEBRUARY 1, 2012
deadline
 Did you make 4 copies of all your reports
 Did you ask for an e-mail confirmation of
reports sent to the chairman.
41
Thank you for Reporting!
Sit back, relax, pat yourself on the
back for a job well done and enjoy
whatever drink is your pleasure...you
earned it!
Awards will be at Spring Convention!
2012
42