Transcript ILS failures - Nc State University

The Dis-integrated Library
System of the Future
Kristin Antelman
NCSU Libraries
October 28, 2005
ILS failures
Manage and display electronic resources
 Catalog search

Dis-integrated Library
System
database lists
homegrown backend
or metasearch
software
e-journal
list
3rd party
data feed
• Licensing Files
Library
catalog
• Collection
development
records
• Use statistics
Electronic resources
DLF Electronic Resources Management
Initiative and subsequent ERM modules
 Why build an ERM outside the ILS?

control: data elements, interfaces
 flexibility: reporting, evolution of ERM’s role
 collection management focus

licensing
database
catalog
titles,
licensing, pricing, bundles,
access, holdings, usage
stats, etc.
evaluative data
acquisition
“shepherding” form
E-Matrix
journal
bundle
constraints
relationships, local subject
terms, keywords,
descriptions, etc.
SFX
Knowledgebase
use statistics
local subject
terms, keywords,
descriptions
Sustainability and data
quality
Migrate legacy applications into E-Matrix
 Define a single authoritative data source
for each data element
 Query existing data sources in real time
wherever possible

E-MATRIX TITLE TYPE ID
TITLE TYPE NAME
1 title
2 alternate title
3 abbreviated title
4 uniform title
5 sort title
6 sfx title
7 preceding title
8 succeeding title
9 public display title
MARC 780 - PRECEDING ENTRY
0 continues
1 continues in part
2 supersedes
3 supersedes in part
4 formed by the union of… and…
5 absorbed
6 absorbed in part
7 separated from
Finding journals
Finding journals in the catalog is hard
 (understanding the records can be hard)

Finding journals
Finding journals in the catalog is hard
 (understanding the records can be hard)


Users like lists

(but the ones we make are not that great)
where is
Science
magazine??
The dream journal list…
includes
print
manifestations
collapsed
into “work”
links to
related titles
Serial work

“Which entity represents the workthe entity we catalog (a segment of
a run of issues identified by one
title or name-title) or the entire run
of issues associated through
time?”
• Frieda Rosenberg and Diane Hillman,
“An Approach to Serials with FRBR in
Mind”
Superwork (super-record)
SUPER WORK
super_work_id = 123
WORK
[super_work_id = 123]
Resource_id = 13147
Title = College & Research Libraries
Succeeding title = College &
Research Libraries News
EXPRESSION/
MANIFESTATION
Print Copy
Resource_id = 13147
Provider_id = 1
Full text = yes
Online Copy
Resource_id = 13147
Provider_id = 362
Full text = some
[super_work_id = 123]
Resource_id = 13148
Title = College & Research Libraries News
Preceding title = College &
Research Libraries
Online Copy
Online Copy
Resource_id = 13147
Provider_id = 518
Full text = yes
Resource_id = 13148
Provider_id = 518
Full text = yes
Identifiers that systems can
use

“In the serial universe, direct links by
means of control numbers could collocate
the component records both in the local
catalog and in the utilities far more
efficiently and economically than uniform
titles or other approaches based on text
matching.”
• Frieda Rosenberg and Diane Hillman, “An
Approach to Serials with FRBR in Mind”
Karen Coyle, “Future considerations: the functional
library systems record,” Library Hi Tech 22:2 (2004)
Catalogs

Current catalogs are “finding lists”
• Martha Yee, ITAL 6/05

Most catalogs’ default search is keyword





no relevancy ranking of results
but users assume there is relevancy ranking …
… so they add specific terms to improve result set
… and quickly get zero results
and learn to go to Amazon first and then back to the
library catalog when they know what they want
Potential solutions
Wait for ILS vendors to enhance the
catalog
 This won’t happen. Why?

mature market: maintenance payments
for existing products are small
 vendors are stuck with legacy products

OCLC scoped WorldCat
OCLC knows what you have
 They are developing their interface and
search
 FRBR and FAST are in development
and will likely show up in WorldCat
sooner than our ILS’s
 (OCLC mostly knows what you have)

Build a new front end
Getting your records is easy
 Building search and display is hard
 Ecommerce search sites are user
friendly

Endeca ProFind
What is it?
 How do you get it?
 How does it work?

dimensions (facets)
 relevancy ranking
 spell check, stemming dictionary, synonyms

Endeca-powered library
catalog
Endeca
Sirsi
Browse
Google lessons



GooglePrint is “one giant electronic card
catalog”
Google searches will take users to your
catalog
Can we make our contribution to resource
discovery useful to everybody?

our data wants to be found and used
Mashups
References





Karen Coyle, “Catalogs, Card--and Other Anachronisms,
Journal of Academic Librarianship 31:1 (2005)
Karen Coyle, “Future considerations: the functional library
systems record,” Library Hi Tech 22:2 (2004),
www.kcoyle.net/functional.pdf
Frieda Rosenberg and Diane Hillman,
“An Approach to Serials with FRBR in Mind,”
www.lib.unc.edu/cat/mfh/serials_approach_frbr.pdf
Kathy Fescemyer, “Serials Clutter in Online Catalogs,”
Serials Review 31:1 (2005)
David Mimno and Gregory Crane, “Hierarchical Catalog
Records,”
D-Lib Magazine (October 2005),
www.dlib.org/dlib/october05/crane/10crane.html