Transcript Slide 1

Glendale Community College
Glendale, Arizona
June 13, 2012
Presenter
• Brian Beck
NJCAA, Assistant Executive Director
• Hired July 2008 as NJCAA Director of
Compliance.
• Began working in NJCAA in 1996
Brian Beck
Experiences
NJCAA Experience
Asst. Athletic Director
Athletic Director
Conference President
Asst. Region Director
Head Softball Coach
Asst. Basketball Coach (women)
Asst. Golf Coach (men)
NJCAA Women’s DII Basketball Championship Trn. Director
NJCAA Cross Country Championship Race Director
High School Coaching Experience
High School Football Asst. Coach
High School Girls Basketball Asst. Coach
Collegiate Athlete Experience
Football
Track and Field
AGENDA
New for 2012-2013
Deleted Bylaws 2012-2013
The Basics
Hardships
Transfers
Recruiting
Scholarships and LOIs
Sportsmanship Code (Article XVIII)
In the Future
Mission Statement
It is the mission of the NJCAA to
foster a national program of
athletic participation in an
environment that supports
equitable opportunities consistent
with the educational objectives of
member colleges.
What is the NJCAA
• The national governing body of
intercollegiate athletics of two-year
colleges in the United States.
• National Headquarters
1631 Mesa Avenue Suite B
Colorado Springs, Colorado 80906
Mary Ellen Leicht, Executive Director
Who may contact the
NJCAA?
• College Athletic Director
• College’s Designated Rep
• College President
• If there is a question of who is your
Designated Rep, send an email to the
National Office and we will update the
listings.
New For 2012-2013
1. CLEP Credits
2. High School Graduate – Diploma
Defined by the institution if they will
accept that diploma and recognize the
student as a high school graduate.
3. Non-US Citizen certification limits per
sport.
4. Non-US Citizen age limits
New For 2012-2013
5. Identification of a Recruitable Athlete
6. 48 hours following students drop
7. Repeated courses for NJCAA
Eligibility
8. Sportsmanship- Coaches leaving
bench area.
*CLEP Hours
• A maximum of eight (8) credits may be
used per discipline for NJCAA Eligibility
*Composition and Literature
*Foreign Languages
*History and Social Sciences
*Science and Math
*Business
• CLEP hours may not be used for
enrollment purposes.
*Non-US Citizen
Eligibility Certification
• DI and DII (not DIII)
• Limited to no more than 25% of the total
number of LOIs per NJCAA bylaws
• Example Baseball 6 LOIs and 6
certifications. Do not have to be the
same 6.
• Are not replaceable once certified.
Non-US Citizen
Eligibility Certification
• JV Teams – Limited to the maximum
number combined with the varsity
program.
• Soccer has a maximum of 4 non-US
citizens that may be certified. If they
have a JV teams the number is four
total JV and varsity combined.
*Non-US Citizen
Age Limits
• Key is August 1 (beginning of academic
year)
• Goes into effect August 1, 2013
• Applies to all Divisions
• 21 prior to August 1 will have one year
of eligibility remaining.
• 22 prior to August 1 will no zero years of
eligibility remaining.
Non-US Citizen
Age Limits
• Example #1: S-A R birthday is
September 1st.
• Turns 21 on September 1st and wants to
play basketball.
• Is this Non-US citizen S-A charged with
any years of eligibility based on their
age?
• NO, due to the fact they turned 21 after
August 1.
Non-US Citizen
Age Limits
• Example #2: S-A R’s birthday is June
15th
• Turns 21 June 15th prior to enrolling in
college.
• Will they be charged with one or two
seasons of eligibility?
• One since they were 21 prior to Aug 1st
Non-US Citizen
Age Limits
• Example #3: S-A R birthday is June 15th
• S-A R has played one year of
intercollegiate athletics prior to the year
in question.
• S-A R turned 21 on June 15th prior to the
start of school.
• Does S-A R have a season of eligibility
remaining?
Non-US Citizen
Age Limits
• It is the interpretation of the NJCAA that
a student enrolling at a member college
and participating in their first season of
participation prior to turning 21 should
be entitled to compete in two full
seasons of a sport.
• Seasons of participation must be
consecutive. Any break will result in
forfeiture of a second season.
*Recruitable Athlete
• Keys
May not make contact if:
• Currently under an LOI?
Or, those not signed to an LOI
• In Season or in the term which the
season ended.
*48 Hour Rule
• Article v Section 4.C
• Student-Athlete remains eligible for 48
hours following being dropped below
full-time status.
Responsibility of member college to monitor
enrollment for all student-athletes and to
react accordingly when ineligible students
are determined.
*Repeated Courses
Cannot Be Used for
NJCAA Eligibility
• This bylaw applies to academic progress
bylaws such as 4.D, 4.E and 4.F
as well as
• Enrollment bylaws such as 4.B and 4.C
Repeated Courses
Cannot Be Used for
NJCAA Eligibility
• S-A R enrolls in MTH 150 in the fall term and receives
grade of “D”.
• S-A R needs a grade of “C” or better to advance to
MTH 160.
• S-A R re-enrolls in the MTH 150 for the spring term to
improve their grade.
• How many credits in addition to the MTH 150 course
must the student enroll in to be eligible for the spring
term?
Repeated Courses
Cannot Be Used for
NJCAA Eligibility
• S-A R must take an additional 12
credits bove the MTH 150 course to
meet the full time enrollment
requirement.
• S-A R has already used the MTH 150
course for NJCAA eligibility and has
passed the course.
Deleted Bylaws
• Part-time student-athletes participation
• Dual enrollment prior to high school
graduation
The Basics
Who can be considered
for participation?
• Any current student may be
considered for NJCAA participation
provided they have not previously
competed in two (2) or more seasons
of intercollegiate athletics at any level.
• Intercollegiate athletics = varsity, JV or
club
How do I check their history?
• NJCAA Eligibility Affidavit
– Not required by NJCAA bylaws for
eligibility
BUT HIGHLY RECOMMENDED!!!
– Will give the answers to basic questions
regarding the Student-Athlete’s history
– It is a good starting place to certify
NJCAA eligibility
– Found in the back of the Handbook as
well as online at your school site.
What are the first steps of
determining eligibility?
• Evaluate the Student-Athlete’s history
– When did they graduate HS?
– Did they enter college directly out of HS?
– Any military service?
– Any breaks of enrollment once they
entered college?
Article V, Section 3.A
High School Graduation
Being Eligible as a High School
Graduate Section 3.A
A Student-athlete must be a graduate of a
high school with an academic diploma or a
G.E.D.
• Determined by the member institution.
• NJCAA no longer uses the NCAA’s
determination on high schools.
Article V, Section 4.B and 4. C
Full Time Enrollment
Enrollment Requirements
• Article V Section 4.B
• Student-athlete must be enrolled in
full-time status using any combination
of sessions within the term, and in
classes that begin before the end of
the regular sport season in which the
student-athlete chooses to participate,
within 15 calendar days of the
beginning of the term.
Enrollment Requirements
• Must be enrolled in 12+ hours within
the first 15 calendar days of the term.
• Status is determined on the 15th
calendar day of the term.
• 12 hours must begin prior to the end
of the regular season. Difficult in the
spring term for two-term sports.
• All 12 hours must be at the institution
where the student-Athlete is looking
to participate.
Article V Section 4.C
Maintaining Enrollment
•
Must maintain enrollment in 12 or more
credit hours of college work during each term
of participation. Student-athletes that drop
below 12 hours, after the 15 calendar days of
the term, are ineligible until full-time status is
regained within that term.
• - The student becomes eligible when he/she
enrolls in enough hours to be at 12 hours.
(Remember that these classes must start
before the end of the regular season: 4.B.)
Article V,Section 4.D & E
“Meat and Potatoes”
of NJCAA Eligibility
Remedial Credits
Semesters
4.B
11 hours enrolled
Quality Points
4.F
Pass/Fail
NJCAA eligibility, for
the most part, is based
on the number of full
time terms the student
has attempted.
Full-Time Term
• A full-time term is counted when the
student is enrolled in 12* or more
credits beyond the 15th calendar day of
the term.
OR
• Has participated in official games.
* Students at Tri-mester schools take 8 hours per term and are considered full time.
Section 4.D
Prior to the 15th calendar day of the 2nd fulltime semester, a S-A must have passed 12
semester hours with a 1.75 GPA or higher.
This rule is an accumulation rule.
Using Summer Credits Example:
S-A is a baseball player. His first full-time term is the
fall 2012 term where he earns 11 hours with a
2.0. During the summer of 2012 he passed a 3hour class where he earned a B so his overall
accumulation is 14 with a 2.5 GPA. He satisfies
4.D because he has earned more than 12 hours
with a 1.75 prior to the 15th day of the spring 2013
spring term (2nd full time term). So he is eligible
for the spring 2013 season.
Section 4.D
Winter Intercession Example
S-A is a softball player. Her first full-time term is the fall
2012 term where she earns 9 hours. During the winter
intercession she takes one, 3-hour class that she
passes with a C. The spring term starts on January 10
and the winter intercession ends on January 13.
Because the intercession ends before the 15th calendar
day of her 2nd full-time term (spring 2013), she has
earned more than 12 hours with a 1.75 prior to this 15th
day and she is eligible for the 2013 spring season.
January 24th = 15th calendar day of the term.
FYI: Winter intercession hours can only be counted
towards the overall accumulation. These hours cannot
be added to the fall or spring terms. Part-time hours are
only added to the overall accumulation.
Section 4.E
Prior to the 15th calendar day of the 3rd
full-time semester, and all subsequent
semesters thereafter, a S-A must
satisfy ONE of the following four
requirements to be eligible for the
upcoming term:
Section 4.E.1
Previous Full-time Term
Pass a minimum of 12 semester hours with a 2.0
GPA or higher during the previous semester of
full-time enrollment.
(Previous = the last full-time term the S-A was
enrolled.)
Example: Returning S-A’s this Fall term who
attended full-time in the Spring – the Spring
term would be their previous full-time term.
The Summer term is considered a full-time term if
the S-A was enrolled in 12 or more credit hours
at the same college during the summer
combining summer sessions.
OR…
Section 4.E.2
The Accumulation Rule
Pass an accumulation of semester hours equal to 12
multiplied by the number of semesters in which the
S-A was previously enrolled full-time with a GPA of
a 2.00 or higher.
Example: Sally will be entering her 3rd full-time term in
the spring 2013 term. How many credit hours does
she need to be eligible to play softball in the spring?
12 hrs. x 2 semesters = 24 credit hours with a 2.0
GPA.
OR…
Section 4.E.3
Only for First Season Athletes
A first season participant must have passed a
minimum accumulation of 24 semester hours with
a 2.00 GPA or higher for the initial term of
participation, regardless of previous term or other
accumulation requirements. (NOTE: This only
establishes eligibility for the initial term, not
subsequent terms.)
Example: If this rule is used in the fall for a first season
basketball player – the fall term is considered as the
initial (first) term of participation. This rule then cannot
be used any time after the student’s first term of
participation (i.e. the rule cannot be used for the spring
term because that term would be the second term of
participation.
OR…
Section 4.E.4
First and Second Season Athletes
A first or second season participant must have
passed a minimum accumulation of 36 credit hours
for a fall sport, 48 credit hours for a spring sport,
with a 2.00 GPA or higher, regardless of previous
term or other accumulation requirements.
Examples:
Soccer: use 36 hours for the fall because the main season is in
the fall.
Baseball: use 48 hours for the spring because the main season
is in the spring.
Basketball: 36 credits can be used for Fall, however 48 credits
are needed in the spring.
Section 4.F
Second Season Athlete Requirement
Prior to a second season of participation in an
NJCAA certified sport, S-A’s must pass a
minimum accumulation of 24 semester
hours with a 2.00 GPA or higher.
(This is in addition to satisfying 4.D or 4.E.)
The 2nd season athlete must meet
4.F AND 4.D or one rule in 4.E.
Section 4.F – Example 1
Joe’s 2nd season of soccer is this fall 2012 term.
During the fall 2011 term, Joe earned 14 credits
with a 3.5 GPA but does not attend any college
during the 2012 Spring or Summer terms. Is Joe
eligible to play soccer this Fall 2012 as a 2nd
season athlete?
No, Joe does not meet 4.F because he has not
earned 24 credits, even though he satisfies:
- 4.D (earned at least 12 credits w/1.75 in
overall accumulation before 15th day of his 2nd fulltime term) and
- 4.E.1 (12 credits with 2.0 from his previous
and only full-time term: fall 2010 term).
Section 4.F – Example 2
Jennifer is returning for her 2nd season in
basketball this fall term. She has earned a
total of 33 hours from 2 full-time terms. Her
last full-time term she earned 12 hours with
a 3.5. Is she eligible for a 2nd season? If
yes, how?
Yes, Jennifer is eligible for the fall term as a
2nd season athlete by satisfying 4.F (24/2.0)
and 4.E.1 (12/2.0 from her last full-time
term). She also meets the requirements of
4.E.2.
Intersession Courses
• Not associated to a term by virtue of
the published start and or end dates.
• Intersession courses begin and or
end outside of the published dates of
the traditional term.
• May only be used in a S-A’s
accumulation and is not associated to
a particular term.
Best Hours Rule
• The Best Hours Rule can be applied to any rule in
4.D, 4.E, and 4.F.
• Calculate the S-A’s best hours and recalculate the
GPA that correlates to the best credit hours that you
are using.
• You may only use the Best Hours that have been
EARNED, not attempted.
• Using the Best Hours is an option listed on the online
eligibility program.
Section 4.G
Must be enrolled in 12 credit hours at the
college where he/she has chosen to
participate when the regular season
schedule begins in that sport.
* MAY NOT USE A COURSE THEY HAVE PREVOUSLY COMPLETED
AND PASSED WITH A GRADE Of “D” OR BETTER.
Example: Basketball starts in the fall, therefore the S-A must be
enrolled in 12 hours by the 15th day of the fall term – the
term in which the sport starts – to be eligible to participate
during the entire season.
4.G basketball example continued
If the 15th day is missed but the athlete enrolls fulltime before the start of the season in the fall,
the athlete is still not eligible for the fall term,
but if he/she is academically eligible, he/she
would be eligible to participate in the spring
due to enrolling full-time before the start of the
season in the fall.
Exceptions:
1.
Released from Active Armed Services
2.
Return from a Religious Mission
3.
Graduation from high school or earning a GED
4.
Transfer from NJCAA college that has dropped that sport after the
academic year begins.
Section 4.J
Certified Learning Disabled Students
An S-A may be granted relief from eligibility
requirements (4.C, 4.D, 4.E & 4.F)
Requirements are listed in the Handbook as
well as on the Certified Learning Disability
Form that is on the NJCAA website or in the
Handbook.
• Documentation must be sent to and approved
by the National Office prior to participation.
• Diagnosis must be within the last 3 years.
• 4.J approval adjusts the requirements
according to the professionals
recommendations.
Section 5.A – Withdrawing &
No Participation
A. S-A’s are allowed 15 calendar days from the
beginning date of classes to withdraw
completely or to less than 12 credit hours to
become part-time.
• Withdrawing does not effect future eligibility
as long as they have not participated.
Subsequently, if the S-A withdraws after the
15th calendar day of the term, that term is
counted as a full-time term regardless if
the S-A participated or has not
participated.
Section 5.B – Withdrawing
after Participation
S-A’s that have participated and withdraw
within the first 15 days of the term are not
eligible for participation.
•
•
Must re-establish eligibility by meeting 4.D or
4.E.
That term will be considered as full-time.
Example: S-A is a soccer player who enrolls before the start
of the fall term. He participates in 2 games before
withdrawing on the 12th day of the term. Does this term
count as a full-time term?
Answer: Yes, because he participated before withdrawing.
FYI: If this student transfers to another school during that
same term, he is ineligible during that term.
Section 7
Number of Seasons for Participation
Participation in any fraction of a intercollegiate
athletic contest shall constitute ONE (1)
season of participation in that sport.
Participation in intercollegiate athletics is
at any level (varsity, JV or club).
Participation includes entry into an athletic
contest and does not include dressing for
the event.
Example: Student-athlete is allowed to play 2 seasons in each
sport. ie: 2 seasons in Basketball and 2 seasons in Softball.
Quarter Credit Hours vs.
Semester Credit Hours
The proper procedure is to convert the
credits from all previous colleges to the
same credit system at the college where
the S-A will be participating.
Converting Quarters to Semesters:
2/3 x quarter credits = semester credits
Converting Semester to Quarters:
3/2 x semester credits = quarter credits
Don’t forget to convert Full-time terms:
2 Full-time semesters = 3 full-time quarters
Usable Credits
• Passed College Level Credits
• Remedial Credits
• Transfer Credits
• In progress (IP) credits, in some cases
• Pass/Fail classes
Remedial Credits
• May be used to calculate NJCAA eligibility.
• Remedial courses must be successfully
completed to be counted for a second
season of participation.
Transfer Credits
• Must show on a college transcript.
• Do not have to be accepted into the
second school to be used.
In Progress Grades
• IP, MP or Z
• The student has neither failed nor
passed the course.
• Only used with remedial courses
• May be counted as a “C” if student is
reenrolled in the same course in the
next term.
In-Progress grade
Example
• First term freshman enrolls FT in the fall
term. At the end of the fall term they have
passed 9 credits and received an “IP”
grade in 3 credit hours. The student is reenrolled in the same course for the spring
term which they received the “IP” grade.
• How many hours can they receive credit for
when calculating spring eligibility?
Answer
• 12 hours
• They have re-enrolled in the course
that they received the “IP” grade in for
the next term.
• “IP” grade is calculated as a “C”
In-Progress Grade
Example #2
• Student –Athlete R is a second season
participant in Volleyball. she enrolled in
remedial English her first term in college which
was fall 2011. At the conclusion of that term,
the Student-Athlete received an In Progress
grade (IP) and re-enrolled in the same class for
the spring 2012 term. At the end of the spring
2012 term she received another IP grade. She
re-enrolls once more in the class for the Fall
2012 term. How many credits may be counted
towards eligibility?
Answer
• Zero
• The student has yet to successfully
exit the course so no credits may be
awarded for her previous two terms
of work in that class.
Pass / Fail Courses
• Pass/Fail courses are calculated as a
“C” grade earning 2.0 quality points if
they are passed.
What is an Amatuer
•
Article V, Section 11.A & B –Rules Governing the Amateur Status of Student-Athletes
• Amateurs participate for the mental and physical benefits of
sports not for personal financial remuneration.
•
Only an individual who is an amateur is eligible for intercollegiate athletics
participation in a NJCAA certified sport.
•
An individual loses amateur status and thus shall not be eligible for intercollegiate
competition in a NJCAA certified sport if any of the following criteria applies:
– Uses his or her athletics skill (directly or indirectly) for pay in any form in that
sport;
– Accepts a promise of pay even if such pay is to be received following
completion of intercollegiate athletics participation;
– Signs a contract or commitment of any kind to play professional athletics,
regardless of its legal enforceability or any consideration received;
– Receives, directly or indirectly, a salary, reimbursement of expenses or any
other form of financial assistance from a professional sports organization
based on athletics skill or participation;
– Competes on any professional athletics team, or on a team where any
member of the team is considered professional, even if no pay or
remuneration for expenses was received;
– Enters into a professional draft;
Professional
• Receive money or other forms of
remuneration beyond actual
expenses.
• Take any financial assistance, or enter
into an agreement of any kind, to
compete in professional athletics.
• Contract to be represented by and
agent.
Submitting
Eligibility
When do I submit
eligibility?
• Article V, Section 13.D requires the
online forms to be submitted either:
A. On or before the first contest
OR
B. Within the first 15 calendar days of the
academic term in which the term begins
Situation #1
• CCA’s first day of classes for the fall
2012 term is September 4th. Their first
soccer game is played on August 30th.
What is the last possible day eligibility
can be filed to meet NJCAA bylaws?
Situation #1
• ANSWER
• The eligibility form must be
successfully submitted online on or
before September 18th which is the
15th calendar date of the term.
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Situation #2
• Community College A’s baseball team
plays its first game on March 1st. The
spring term began on January 5th.
What is the last possible day eligibility
can be filed to meet NJCAA bylaws?
Situation #2
• ANSWER
• The eligibility form must be
successfully submitted online on or
before March 1st PRIOR to the start of
the game.
What can go wrong?
•
•
•
•
•
Forgot to submit
Submitted a blank form
Submitted late
System locked me out
Submitted under wrong sport
Forgot to Submit Eligibility
• Contact the NJCAA immediately
• Any contest played after the deadline
and before submission must be
forfeited.
Submitted a Blank Form
• I entered the information but when I open
the form it shows up without any student –
athletes listed.
• Forgot to save the information prior to the
system logging you out due to inactivity.
• S-A not cleared for eligibility as indicated by
and “X” next to their names.
• This is an unsuccessful eligibility
submission and must be redone.
System Locked Me Out
• If eligibility form is not submitted by the 15th
calendar date of the term or the first contest,
the system will “Lock you out”.
– Contact the NJCAA Immediately
– NJCAA can reopen the eligibility form
– Mandatory audit will be conducted for that
sport
– Letter of Reprimand to AD and College
President.
Submitted Eligibility Under
the Wrong Sport
• Contact the NJCAA immediately
• This would be an unsuccessful
submission and must be redone
properly.
Eligibility
Audits
Section 13.C
Eligibility Audits
• List of materials is in Section 13.C.
• Audits are pulled at random during that sport’s season.
• The National Office will pull teams for audits any time
during the year if warranted.
• A minimum of 5% of each sport must be audited each
year.
• 72 hour deadline from the date of notification. (AD’s are
notified via email and phone on a Monday, due on
Thursday.)
• Colleges on probation will automatically be audited in
every sport during that time of probation.
• The Submitted Copy, not the Preview Copy is required.
The hard copy eligibility file
must include:
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•
•
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•
•
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•
•
•
The Submitted Copy (not the Preview Copy) of the eligibility form complete with college
seal, student-athlete signatures, athletic director signature and eligibility chairman,
registrar or dean signatures.
All college transcripts (past and present), transfer waivers where applicable, and current
student-athlete class schedules for all student-athletes.
Proof of GED or high school graduation.
Signed and submitted copy of the Letter of Intent for each student-athlete where
applicable.
Delay and Break of Enrollment statements where applicable.
Copy of sport schedule.
Copy of team roster.
Documentation of academic or medical hardship, part-time attendance rule, certified
learning disabilities hardship, non-high school graduate and/or 18 calendar month noncollege attendance rule.
I-20 forms for all non-United States citizen student-athletes for all Divisions (I, II, and III).
Letter of admission for all non-United States student-athletes for Division I and II
programs.
List of those student-athletes who are Permanent Residents (or Green Card Holders)
and appropriate documentation proving such.
Copy of the Official Intercollegiate Tennis Association (ITA) Amateur Reimbursement
Form for all student-athletes that show earnings on the ITA website (www.itatennis.com);
with approval letter form the NJCAA
Copy of official birth certificate for all Non-US citizens (I and II)
And any other documents certifying the student-athlete’s eligibility.
Hardships
Hardships
• NJCAA does not utilize the term
“Redshirt”.
• Medical Hardship – Season cut short
due to injury or illness
• Hardship #2 – Season cut short due to
something out of S-A control.
Medical Hardship (#1)
• Participate in no more than 20% of the
regular season schedule. (Ex: Total Games x 0.20
= Maximum games played)
• Did not play beyond the mid point of
the regular season.
• Injury or illness is season ending in
nature documented by a M.D.
• Must be approved by the NJCAA prior
to participating in a following season.
Hardship #2
• Must be circumstances out of the
student’s control.
• Very hard to prove. Must have more
than just student statement.
• Must produce documents verifying
circumstances and must be without an
athletic interest.
• Must be approved by the NJCAA prior
to participation.
TRANSFERS
Who is a transfer?
One who has attended any college fulltime beyond the first 15 calendar
days of a term
OR
one who has participated in an athletic
contest.
** Once a transfer always a transfer.
Transfer Waiver
Rule of Thumb
The student-athlete will need a Transfer Waiver
if
all of the following apply:
• The school he/she is transferring from is an
NJCAA member college,
and
• The member college has the sport, regardless of
participation,
and
• The student-athlete was full-time in the last term
at his/her previous school within the last year.
*Second Year Signing Agreement may also com into play.
Eligible or
Non-Eligible Transfer
• Determined by the 15th calendar day
of the term following transfer.
• Meet requirements of 4.D or 4.E=
ELIGIBLE TRANSFER
• Do not meet the requirements of 4.D
or 4.E = NON ELIGIBLE TRANSFER
Eligible Transfer
• Meet the requirements of 4.D or 4.E at
the time they transfer.
• Must have a Transfer Waiver from
previous member college.
• Transfer Waiver form not required for
non-member college.
Non-Eligible Transfer
• Must serve a 16 week probationary period.
and
• Must pass 12 hours of a 2.0 GPA or have
accumulated enough credits equal to the
number of attempted FT terms x 12 to have
Non-Eligible Transfer tag removed
• (4.E.1 or 4.E.2)
• Transfer Waiver requirement is still
required for member college transfers.
Transfer Waiver Example #1
Football player participates during the
fall 2011 term at College A. He
transfers to College B for the spring
2012 term and he is a part-time
student. He transfers to College C
for the fall 2012 term.
Does he need a Transfer Waiver?
If so, from which college(s)?
Answer
The football player will need one Transfer
Waiver from College A because that was
his last college of participation as well as
his last college of full-time attendance
within the last year.
A Transfer Waiver is not needed from
College B because he was part-time.
If he does not obtain a Transfer Waiver from
College A, he must serve one season of
probation: fall 2012.
Transfer Waiver Example #2
Volleyball player participates at College
A during the fall 2011 term.
She transfers to College B for the spring
2012 term where she was full-time.
College B offers volleyball.
She transfers to College C for the fall
2012 term and wishes to participate in
her second season.
Does she need a Transfer Waiver? If so,
how many and from which colleges?
Answer
1. She will need a Transfer Waiver from
College A because of her participation
and she was full-time within the last
year.
2. She will also need a Transfer Waiver
from College B because that was her
last school of full-time attendance and
the College has the sport.
If she does not receive both TW’s then
she is ineligible and must serve one
entire season of probation: fall 2012.
Transfer Waiver Example #3
Soccer player participated during the
fall 2010 season at College A.
During 2011-2012 academic year he
does not attend or participate at any
college. He enrolls in College B for
the fall 2012 term and desires to
participate in his second season in
soccer.
Does he need a Transfer Waiver?
Answer
No. He does not need a Transfer Waiver
from College A because he would have
served an entire season of probation
during the 2011-2012 academic year.
Because of his break of enrollment for an
entire academic year, he does not need
a Transfer Waiver.
As long as he is academically eligible, he
will be immediately eligible for the 2012
soccer season.
Transfer Waiver Example #4
S-A is a basketball player for College A during
the 2011-2012 season and participates.
He/she attended College A the entire
academic year and decides to transfer to
College B for the 2012-2013 season.
Because S-A was full-time and participated
at College A, he/she must receive a signed
Transfer Waiver from College A to be
immediately eligible to compete during the
2012-2013 season.
What is the probationary period for
Student-Athlete R due to not receiving a
Transfer Waiver from College A?
Answer
• Student-Athlete R must serve one
season of probation which in this case
would be the entire 2012-2013
basketball season.
Release vs Transfer
Waiver
– Release nullifies the LOI
– S-A becomes recruitable once
released and the term in which the
season eded has completed
– Double check the website to be sure
– Without the release the S-A is
unrecruitable until July 31st.
– Transfer Waiver is required if
previously enrolled FT at a member
college.
Article VI
NJCAA Policy Statements
Tryouts / Auditions
• Open to the public or only to invitees!
• If open to the public…
1.
2.
3.
4.
5.
6.
College may not offer more than two tryouts open to the
public
Prospect may not attend more than one tryout/audition.
Prospect must have finished their Junior year in HS
Must have valid proof of a physical within the last year.
College may not expend funds, prior to, during or after the
tryout.
Open tryout/audition may not exceed 2 hours.
Athletic Scholarship Guidelines for
Divisional Play
Division I – A maximum of tuition and fees, room and board,
course related books and transportation costs one time per
academic year to and from the college by direct route.
Division II – A maximum of tuition, fees and course related
books.
Division III – No athletic scholarship aid of any kind
Note: Divisional play is by sport, not by college.
Section 9.B
Additional Benefits - Allowable
Member colleges may allow up to a maximum of two (2)
meals per semester/quarter for a team not to exceed
the cost per diem of the meal.
Ex. The GSA (U.S. General Services Administration)
rate for dinner in Dallas, TX is $36.00. The cost of the
meal provided to a student-athlete to maintain
compliance with this bylaw may not exceed $36.00.
Section 9.C
General Athletic-Related Medical Coverage
General athletic-related medical coverage may be provided to
all student-athletes by the college, regardless of the
division in which the college participates.
Allowable Example – Student-Athlete sprains an ankle during
practice. The college may provide medical coverage
which includes have the S-A’s ankle x-rayed.
Not Allowable – Student-Athlete sprains an ankle while
running down the dorm stairs. This injury is not athletic
related and the college’s medical insurance may not
provide medical coverage to have the S-A’s ankle x-rayed.
Section 11
Housing Arrangements, Legal Counsel/Representation
• Housing arrangements of any type with any member of the
athletic staff are not permitted.
• Athletic staff may provide housing contact information to
current and prospective student-athletes.
• Posting Bail – Neither college personnel nor a member of the
college’s athletic interest may post bail for a student-athlete.
• The college may not provide legal counsel for any studentathlete.
• The college or any of it representatives may NOT co-sign a
loan for any student-athlete.
• Neither a member of the college athletics staff nor a member
of the college’s athletics interest may NOT enter into any loan
agreement with a student-athlete.
Article VIII
Grant-In-Aid
Athletic Scholarships
1.
2.
3.
4.
Tuition & Fees
Room & Board
Required Course Related Books
Transportation costs one time per academic
year to and from the college by direct route.
August 1st through July 31st annually
(In terms of number of allowable scholarships,
summer school is considered part of the
previous year’s allotment)
Athletic Scholarship Guidelines for
Divisional Play
Division I – A maximum of tuition and fees, room and board,
course related books and transportation costs one time per
academic year to and from the college by direct route.
Division II – A maximum of tuition, fees and course related
books.
Division III – No athletic scholarship aid of any kind
Note: Divisional play is by sport, not by college.
What is an athletic scholarship?
Who is a counter
• Within the NJCAA, an athletic scholarship recipient is
defined as any individual who is receiving
institutional financial aid that is countable against the
total number of allowable NJCAA scholarships by
sport established within the NJCAA sports
procedures.
• An athletic scholarship is defined as any financial
assistance awarded to a student-athlete, from any
source, because of his/her athletic capabilities and is
to be considered a counter.
Scholarship Oversight?
• Grants-in-Aid must be administered by the institution
through the office, department or division which
administers financial funds for enrolled students.
• It is the responsibility of each individual institution to
maintain compliance will all NJCAA rules. This
responsibility includes the acts of outside individuals
or organizations when performed with the knowledge
of any member of the administrative or athletic staff
of the institution.
Oversight (con’t)
• The financial assistance awarded to a studentathlete, regardless of source (college, booster club,
college foundation, civic group, private citizen, etc..)
must be officially recorded in and disbursed by the
college’s office of financial aid and business office.
• A college may not expend any funds on a studentathlete prior to the electronic submission of the fully
executed LOI. (This does not include the studentathlete’s official recruiting visit.
Scholarship – Letter of Intent
• Written notice of the terms of the Grant-in-Aid must
be given to the student-athlete and submitted
electronically (LOI) no later than 15 calendar days
after the beginning of classes in the first term the
student-athlete is receiving aid.
Grant-In-Aid
Prohibited Practices
Include but are not limited to:
• Permitting a student-athlete to receive assistance, in
cash or in kind, which is not administered by the
institution or exceeds the permissible limits of a
grant-in-aid.
• Permitting a member of the student-athletes family to
receive assistance, in cash or in kind.
• Cancellation or modification of a grant-in-aid during
the period of its effectiveness because of injury or
poor athletic performance.
Grant-In-Aid
Permissible Cancellation Practices
1. Academic ineligibility
2. Misconduct (unrelated to athletic ability) found by
the person or body in charge of general discipline at
the institution, after the same procedures as in other
disciplinary matters, to be serious enough to warrant
permanent suspension or dismissal from the athletic
program.
3. Voluntary withdrawal from the team prior to the
institution’s first competition.
4. Graduation
Non-Athletic Aid
Article VIII Section 1.J
1.
2.
3.
4.
May not receive a paid athletic recruiting visit
Must be available to the entire student population
Must not be awarded based on athletic capabilities
Must be officially recorded in and administered by the
college’s office of financial aid and business
5. Must be awarded either as need based verified by the
college’s office of financial aid or for outstanding
academic achievement with a cumulative 3.00 GPA
(on a 4.00 scale) as one of the criteria published in
the college catalog, office of financial aid, and/or
foundation scholarship materials.
6. Is not considered a counter under Article V, Section
19
NJCAA Letter of Intent (LOI)
• A scholarship is defined as any institutional athletic
aid given to any student for a maximum of one (1)
academic year.
• All student-athletes receiving athletic aid must have
a National Letter of Intent/Scholarship Agreement
electronically on file with the NJCAA.
• An academic year is defined as August 1 through
July 31.
• A student-athlete must have completed his/her
junior year in high school in order to be signed to a
NJCAA Letter of Intent. The LOI may not be signed
prior to the sport signing date of the prospects
senior year.
Replacing Students on an LOI
• U.S. citizen/holder of a green card – may be
replaced at term by another U.S. citizen/Holder of a
green card if he/she becomes academically
ineligible.
• Non-U.S. citizen/Holder of a green card may not be
replaced by another Non U.S. citizen/Green Card
holder once the college expends any funds on that
student-athlete during the academic year (August 1 –
July 31).
LOI Dos and Don’ts
1. An NJCAA Letter of Intent supersedes all regional and/or
conference LOI’s however a region/conference may impose
more stringent restrictions. Member college may not sign their
own athletic scholarship contract in place of NJCAA LOI.
2. Generally speaking a student-athlete who has already signed
with a NJCAA member college will be ineligible to compete at
another NJCAA college without a Release.
3. If a student-athlete chooses to attend an NJCAA college other
than the one he/she signed with they may have no contact with
anyone within the athletic department nor can they be on
scholarship (i.e.. cannot practice with the team, attend team
meetings or study halls, travel with the team, be employed or
volunteer as the team manager, have any athletic contact with
staff, etc..)
LOI Dos and Don’ts (con’t)
4. All NJCAA institutions are obligated to respect a student-athlete’s
signing and shall cease any further recruitment. Unrecruitable
athlete.
5. The student-athlete shall notify any recruiter who contacts them of
his/her signing.
6. LOI and all of the attendant rules apply only within the NJCAA.
The NJCAA has no jurisdiction over student-athlete if he/she
chooses to attend an NCAA, NAIA, CCAAA or NWAACC
institution.
LOI Dos and Don’ts (con’t)
7. A NJCAA Letter of Intent must be fully executed prior to the
college expending any funds on a student-athlete.
8. Expenses associated with an athletic grant-in-aid (tuition, fees,
room, board, books, transportation) may not be provided by the
college until a NJCAA Letter of Intent has been completed and
submitted online.
9. Team Travel – The college may pay for the expenses associated
with traveling to away games.
10. Meal money during team travel is permissible and may not
exceed the GSA allowable limits.
Second Season LOI
• Student-athletes who are resigned to a scholarship
agreement and who are academically eligible must
be offered the same amount of scholarship aid for
the second year by June 15th or the student-athlete
shall be allowed to void the Transfer Waiver
requirement* upon transfer to another member
institution.
• This is not applicable for scholarships that were
cancelled as per Article VIII, Section 1.F or for
student-athletes that do not meet the academic
requirements set by the college.
*Second Year Signing Agreement must be completed to
document the scholarship conversation.
Second Year Signing
Agreement
• For a second season either an LOI or
the second Year Signing Agreement
must be completed by June 15th.
• Failure to do either is a violation.
• Student cannot gain the benefit of “no
Transfer Waiver” without the completed
second year signing agreement.
Recruitment
• Any solicitation of a prospect or a prospect’s relatives
(or legal guardians) by an institutional staff member or
by a representative of the institution’s athletics interests
for the purpose of securing the prospect’s enrollment
and ultimate participation in the institution’s
intercollegiate athletics program.
• No institution shall permit a prospective student-athlete
to be solicited to attend such institutions by the promise
of gift or any aid or inducement other than that of a
Grant-in-Aid as permitted by NJCAA rules.
Official On Campus Recruiting Visit
• On campus visit may not exceed two days and two
nights.
• The paid visit must be limited to the campus and local
community of the college.
• Prospective athletes may only take one visit per
college.
• Limitations on transportation, meals, entertainment,
use of an automobile.
• Must have completed his/her junior year in high
school in order to receive an official recruiting visit by
a member NJCAA college.
Official On Campus Recruiting Visit
•
May not extend the 48 hour stay to visit friends or relatives in the area
•
May not split the cost of transportation with another college to allow the
S-A to visit both campuses on one visit.
•
May not utilize private charter air transportation.
•
Current student-athletes may not drive any recruit to a community other
than the community in which the college is located.
•
May not take the student-athlete to a professional contest or a four-year
institution event not held on the community college campus.
•
May not transport or provide official recruiting visit to a national
championship not held on the respective two-year college campus.
•
Must return to his/her home in order for the trip to be considered an
official visit.
Off Campus Recruiting
• A college’s athletics department staff member
may visit a prospect at any location for
recruiting purposes.
• When off campus on this visit, the staff
member may not expend any funds other than
for his/her own expenses.
• Outside organizations, agencies or other
groups may not administer or expend funds for
recruiting prospects (transportation,
entertainment, gifts, services, etc..) or their
relatives or friends.
Booster Clubs
•
Booster clubs can be an important and integral part of any
athletic department when run within the guidelines of the NJCAA.
•
Provide additional funding for an athletic program which may be
used for recruiting, equipment, capital improvements,
scholarships, coaches salaries, etc.
•
However, money raised by a booster club or donated by an
independent supporter of the college athletic department may not
be given directly to a student-athlete or coach for any reason.
•
All money raised or donated on behalf of a college’s athletic
program must go through the proper accounting channels at the
college.
Booster Clubs
1. The financial records of booster clubs and similar organizations
which assist athletic programs must be open and available to
college officials.
2. All transactions of a booster type organization or individual which
assists a college athletic program in any way (e.g. equipment
purchases, recruitment expenses, grant-in-aid, etc..) must be
approved through the regular financial approval procedures and
process of the college (e.g. purchasing, gift acceptance, financial
aid) as authorized or approved by the president.
3. All booster club funds used for grant-in-aid must be administered
in compliance with Article VIII, Section 1.C.
Host Families
1. Approval of the college administration.
2. The program must be administered by the institution.
3. Utilizing the occasional family meal.
4. No monetary transactions may transpire from the “parent” to
the adoptive student-athlete (i.e. loans, co-signing, long
distance phone calls, tickets).
5. No trips involving excessive mileage and/or expense.
6. No free tickets or tickets paid for by “parents”.
7. Athletic personnel may be involved in the coordination of
the adoptive program, but may not be an adoptive parent.
Practice
• Practice is any meeting, activity or instruction involving sportsrelated information and having an athletics purpose; held for one
or more student-athletes at the direction of, or supervised by, any
member or members of an institution’s coaching staff.
• Participants must be enrolled/registered at the college he/she is
representing and have a valid physical on file.
In Season
Off Season
Open Gym
Try-Outs
Practice – In Season
1. Commences on the first day of allowable practice.
2. Concludes on the last day of the national championship for that
sport or the last date the team is eligible for post season
advancement.
3. Field, floor or on-court activity
4. Activities conducted as a physical education class open
exclusively to members of an intercollegiate team.
5. Team Building Sessions
1.
2.
3.
Once per athletic team per academic year
On or off campus
Limited to no more than 48 hours contact time
Practice – Off Season
1.
Begins on the first day after the conclusion of the NJCAA National
Championship (per sport) or the last date the team is eligible for post season
advancement.
2.
Off Season is in effect until the next practice opportunity as defined by the
Sports Procedures
3.
Allowable Off-Season Activities include:
1.
Participation in a regular physical education class, with or without credit, listed in the
college’s current printed class schedule or located on the college’s web site. May be
conducted by a member of the athletics staff as long as:
•
•
•
2.
Enrollment by any student-athlete is voluntary;
Classes are open to any student of the institution;
Class hours and programs have been publicized in appropriate publication and/or on the proper
bulletin boards of the institution.
Meetings or discussions between a student-athlete and a member of an institution’s
coaching staff regarding academic support services, drug education, training room
procedures, team discipline, care and maintenance of equipment, general meeting
schedules, information about housing and meals or information about off-season
conditioning activities.
Practice
Off Season Activity Limitations
1. Must be limited to on campus and must be voluntary;
2. Must be enrolled/registered in that term at the host college and
have a valid physical on file;
3. No college funds may be used for any current or prospective
student-athlete;
4. No college equipment may be used off campus for any current
or prospective student-athlete;
5. Individual/Team on campus activities (practice and conditioning)
is limited to eight hours per week, in direct contact with college
coaching staff (inclusive of weight training and conditioning).
Practice
Off Season Activity Limitations
1. No member of the college coaching staff may have off campus
athletic contact with any current student-athlete, or one who has
signed a valid NJCAA Letter of Intent with the following
exceptions:
A.
May observe the student-athlete participating in an activity, but may not be
involved with the activity itself (i.e. coaching, practicing or participating with
the student-athlete in the sport he or she is being recruited to participate in).
B.
May coach against a student-athlete or anyone who has signed a valid
NJCAA Letter of Intent.
C.
May participate against a student-athlete or anyone who has signed a valid
NJCAA Letter of Intent.
Practice
Off Season Activity Limitations
1. May not provide or compensate student-athletes for the cost of
travel to a team or individual camp off campus during the off
season. This would include transportation by college vehicle or
the coach’s personal vehicle.
2. May not provide the camp fee for a student-athlete to attend
either an individual or team camp off campus during the off
season.
3. If a student-athlete voluntarily attends a summer camp off
campus during the off season, the college may not provide room
and board nor compensate the student-athlete for any related
expenses.
4. No college equipment may be used off campus for any current
or prospective student-athlete. (i.e. javelin, bat, uniform, etc..)
Practice
Off Season Activity Limitations
5. If student-athletes voluntarily, at their own expense, attend a
summer camp off campus during the off season, the college
name may not be utilized to identify the student-athlete or the
team.
6. The institution or the student-athletes organize a fundraiser to
pay for summer camp activities. Since NJCAA bylaws mandate
all fundraised monies raised in the name of the college those
funds must be channeled through the college. Since the
college may not expend funds for summer camp activities,
fundraised monies may not be used.
Open Gym
1. Playing sites/venues must be open to all students
currently enrolled at the college.
2. Must be publicized through all normal communication
channels within the campus.
3. Must be for a designated time period (i.e. day(s) of
the week; hour(s) of the day).
4. Coach may be present but may not have athletic
contact with students.
Try-Outs / Auditions
Not open to the public…
1. Before allowing a high school student to try-out, the college
must determine if tryouts are allowed by the existing State High
School Activities Association regulations in the student-athlete’s
home state.
2. Recruits may have athletic contact with current players if on an
official visit. Any contact with current players must be counted
as part of the allowable hours regulated by season.
3. Recruits not on an official visit may not have athletic contact
with current players or individuals signed to an LOI. They may
be worked out on an individual basis.
Article XVIII
Sportsmanship
Article XVIII
• A basic principle of NJCAA athletic
competition is to develop and foster
respect for fellow participants,
coaches, officials and spectators.
• Sport rule books may apply rules and
regulations that are more restrictive
than those found in this section.
Article XVIII
• Participants will recognize their
responsibility for proper conduct
before, during and after every contest.
• Coaches and Athletic Directors will
recognize and assume responsibility
for the behavior of themselves, players,
staff, game management personnel
and representatives of the respective
NJCAA member institution.
Types of Ejections
1.
Non –Violent Unsportsmanlike Behavior Ejection
*Non-violent unsportsmanlike behavior is defined as
profanity, vulgar gestures, trash talking, taunting or abusive
language directed at players, coaches, referees, game
management personnel and/or spectators.
*The use of tobacco or alcohol during NJCAA sponsored
events is prohibited within this rule.
2.
Violent Ejection
*An act in which physical contact or an attempt to make
physical contact occurs with the purpose to do damage,
harm, intimidate, incite a fight or otherwise injure a player,
coach, referee, spectator, game management personnel or
damage property.
*An act in which any bench personnel other than the
coaching staff leave the bench area when a fight may break
out or has broken out.
Penalty for Ejections
•
•
•
•
•
Non-Violent Unsportsmanlike Ejection
Immediate ejection and removal from the venue.
Rule of Thumb: Sight and Sound
For the first non-violent ejection of the sport season, a
one contest suspension to be served during the next
regularly scheduled or post-season contest(s).
For the second non-violent ejection of the sport season,
a two game suspension shall be served. For the third
non-violent ejection of the sport season, a four game
suspension shall be served. Each subsequent ejection
will result in a doubling of the suspension previously
served.
Penalty for Ejections
•
Violent Ejection
• Immediate ejection and removal from the venue.
• Rule of Thumb: Sight and Sound
• A two contest suspension to be served during
the next two regularly scheduled or post season
contests.
• Should the player, coach or team personnel be
ejected for violent behavior a second time during
the season, that individual shall be prohibited
from participating in all athletic contests at that
institution for the remainder of the academic
year, including postseason play.
Suspension Carry Over
• Suspension of a coach or player at the
end of the season of play shall carry
over to the following season.
• The suspension carries over even if
the student transfers to another
member college or the coach changes
schools.
Ejection Report
•
NJCAA Ejection Report must be filed with the
Region Director by noon the next business day
•
Failure to report and/or comply will result in:
» For the first occurrence, the penalties will double
and a letter of reprimand shall be sent to the
Director of Athletics and the President of the
institution.
» For the second occurrence, the penalties will
double and a sanction of probation shall be given to
the offending institution for that sport in that year.
» Games played during the time of failure to report
and/or failure to comply with Article XVIII, Section
2.A must be forfeited.
Looking Towards
the Future
1. NCAA
2. ERC
NCAA
Transfer Requirements
New requirements for 2-Year transfers to NCAA DI
(entering as a FT student in the fall 2012 or later)
QUALIFIER
1 full time term
2.5 GPA (transferrable)
12 transferrable credits per semester
Limit of 2 PE credits
NON-QUALIFIER
3 full time terms
48 transferrable credits
Graduate
2.5 GPA (transferrable)
No more than 18 summer hours and no more than 9 the summer
before transfer
Limit 2 PE credits
English (6), Math (3) and science (3)
NCAA
DII schools will adopt similar
legislation soon:
2.3 transferrable GPA
Must graduate from the 2-year
college
ERC
Provide a uniform review by a central
office.
Eliminate the varied interpretations of
NJCAA bylaws when determining
initial eligibility.
Cost to student-athlete and not the
member college.
Questions
NJCAA
1631 Mesa Ave., Suite B
Colorado Springs, CO 80906
719-590-9788
www.njcaa.org