Transcript PeopleSoft Newsletter - Glendale Community College

Glendale Community College
PeopleSoft Project Update
What is PeopleSoft?
PeopleSoft Campus Solutions is a student system
solution for higher education and is being used at
over 800 campuses in more than 20 countries.
•Campus Community
•Recruiting and Admissions
•Student Records
•Student Financials
•Financial Aid
•Academic Advisement
PeopleSoft Campus Solutions
Glendale College acquired Campus Solutions in
2006 a year after the merger of PeopleSoft with
Oracle. In 2008, the college selected Ciber as the
implementation partner for Campus Solutions.
The main goal of this collaborative project is to
replace the old student system that has been in
place since 1983. The new PeopleSoft Campus
Solutions student system will go live by Summer
2010.
Benefits of Campus Solutions
The overall benefits to a campus implementing this
software can be tremendous. PeopleSoft products
are developed using a web-based architecture
enabling easy access to information and services.
The web-based architecture greatly simplifies
maintenance and support inherent in previous
technologies. As PeopleSoft continues to enhance
their software to meet customer demand, GCC will
benefit by having access to the new functionality to
implement.
Benefits of Campus Solutions
The benefits of the new software will be realized
over a period of time as the college phases in new
functionality. The initial phases typically involve
the replacement of the old system with some
improvement in targeted areas. Once the initial
installation is completed, the foundation is set for
the college to phase in additional features and
services.
From Campus Self Service's personalized
Student Center page, students can:
• Access to information from a single web page.
• Apply online for admission as well as federal financial aid.
• View class and exam schedules, check enrollment appointments,
and enroll or change enrollment in classes.
• Request transcripts, view course and grade history, and evaluate
transfer credit.
• Manage accounts for charges, payments, financial aid, and
admission deposit activity.
• Make online credit card payments.
• View financial aid details, including the cost of attendance, expected
family contribution, accepted and net loan amounts, and loan fees.
From Campus Self Service's Faculty Center
page, faculty can:
• See a complete calendar of assigned classes.
• View a list of students who are enrolled or wait-listed for a class,
plus those who dropped.
• Send email to one student, a select group, or all students in a
class—with just one click.
• Access class information, such as start and end date, days and
times, and location.
• Enter final grades for each student.
Key Milestones
1. Training and fit/gap sessions for the project
team are completed.
2. Project charter has been finalized and posted on
the web site.
3. Installation of the PeopleSoft software is
completed.
4. Configuration of the system is underway.
Definition of Fit/Gap
The fit/gap stage of an implementation compares
the delivered PeopleSoft package to the college’s
current business processes and requirements.
Those processes or features that are implemented
without customizations are considered a “Fit”.
“Gaps” are those processes that require a
customization or a change in policies or
procedures.
Project Governance
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Project Governance
Executive
Sponsor
Rick Perez
•Secures budget
•Assists with changes to statutes and policies
•Ensures project is a key priority for the campus
Steering
Committee
•Define and control high-level project scope
•Sets expectations & guides communication campuswide
•Advocates change and promotes best practice
Project
Leadership
Team
•Participates in the work plan development
•Coordinates priorities and dependencies between teams
•Control scope, schedule, cost and quality
•Resolve cross-team issues, when necessary
•Escalates issues to the steering committee as needed
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Steering Committee
Participant
Area
Rick Perez
Sharon Combs
Ron Nakasone
Amir Nour
Susan Courtey
Pat Hurley
Dave Mack
Alfred Ramirez
Vicki Nicholson
Arnel Pascua
Reed Anderson
Kevin Chan
Dave O’Donnell
Derinda Williams
Student Services
Admissions & Records
Accounting
Accounting
Purchasing
Financial Aid
Curriculum
Continuing Education
Human Resources
IT
IT
IT
IT
CIBER
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Project Leadership
Glendale
Sharon Combs
Amir Nour
Pat Hurley
Dave Mack & Kristin Bruno
Alfred Ramirez & Deborah Kinley
Teresa Davis
Arnel Pascua
CIBER
Dewey Holleman
Stephen Iron
Scott Luedtke
John Tinney
Ben Gutshall
Derinda Williams
Role/Area
Admissions & Records
Student Finances
Financial Aid
Curriculum
Continuing Education
Advising
GCC Project Manager/IT
Role/Area
Campus Community, Admissions
Student Records, Advising
Student Financials
Financial Aid
Technical
Project Manager
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Project Team
Functional Experts
Mike Dulay, Curriculum
Sonik Hakopian, Curriculum
Cori Herbert, Curriculum
Nancy Traynor, Curriculum
Michelle Mora, Admissions &
Records
Ruben Cuevas, Admissions &
Records
Gretchen Smart, Admissions &
Records
Noushin Ahmadpour, Accounting
Arda Ekhsigian, Financial Aid
Nance Spray, Financial Aid
Dana Nartea, Advising
Ed Bugayong, Campus
Community
Ed Karpp, Campus Community
Technical Team
Change Management
Mike Dulay, Curriculum
Dave
O’Donnell,
Development
Michella
Mora,
Admissions & Communications Committee
Afsaneh
Abyari, Development
Records
Robert
Gaane,
Development
Ruben
Cuevas,
Admissions & Sharon Combs, Chair
Nancy
McLees, Development
Paul Schlossman
Records
Nancy
Weeks,
DevelopmentAccounting
Wendy Grove
Noushin
Ahmadpour,
Patricia
Web Aid Ann Simon
Arda Chamroonrat,
Ekhsigian, Financial
Development
Susan Cortey
Nance Spray, Financial Aid
Maibel
Security
Gordon Lui
DanaCortes,
Nartea,
Advising
Kevin
Chan, DBA Campus Community
Arnel Pascua
Ed Bugayong,
ArtEd
Segura,
DBA
Karpp,
Campus Community Derinda Williams
Bill Elbettar, Infrastructure
Simon Mirzayan, Infrastructure
Training
Reed Anderson, Infrastructure
Stanley Jung, Infrastructure
Bill Shamhart
Mike Winfield, CIBER
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PeopleSoft Project Web Site
• A Web Site has been created to continue
to communicate information as the project
evolves. To access the Web Site, go to:
www.glendale.edu/it/peoplesoft.htm