Transcript Slide 1

CENTRAL EUROPE PROGRAMME
2007-2013
Seminarium informacyjne
Programu dla Europy Środkowej
Lublin, 23 lutego 2010
Przygotowanie projektu
oraz wniosku aplikacyjnego
Angelika Trochimiak
JTS CENTRAL EUROPE
PROGRAMME
AGENDA
 Projekty jakich szukamy
 Kryteria oceny
 Struktura wniosku aplikacyjnego
 Dane podstawowe nt. ram
finansowych projektów
 Konstruowanie budżetu
 Pakiet aplikacyjny
 Informacje źródłowe i wsparcie
dla wnioskodawców
PROJECTS WE ARE LOOKING FOR
 Clear added value to the CENTRAL EUROPE cooperation area
 Transnational thematic focus and partnership
 Address an issue affecting a clearly defined transnational
geographical area and/or of common interest
 Coherent and implementation-oriented approach
 Effective management (including communication strategy,
knowledge creation and transfer)
 Strive for concrete and visible outputs and results
 Include innovative elements/support of innovation
PROJECTS WE ARE LOOKING FOR
Partnership structure
 Careful selection of relevant partners for the issues to be addressed
(competent for development, implementation and dissemination of
outputs and results)
 Covering most of the technical expertise required to perform the
project activities (complemented by external expertise)
 Capacity and cooperation experience of partners
 Well defined and necessary roles of all partners
 Balanced involvement of partners
 Avoid too extensive/complex partnership
 Partner search should start at an early stage of project elaboration
 Basis for ensuring proper project management and good quality outputs
and results
PROJECTS WE ARE LOOKING FOR
Project outputs
… provide the basis to communicate project achievements
… should be supported by several sequential outputs
… are directly used by their target groups in order to achieve the
intended results
… must be clearly related to one Type of Action
QUALITY ASSESSMENT CRITERIA
Kryteria Oceny ściśle odnoszą się do informacji
zawartych we wniosku aplikacyjnym
1. Adekwatność (Relevance) (po co ?)
2. Wdrażanie i metodologia (jak?)
3. Jakość produktów i trwałość osiągniętych rezultatów (co?)
4. Partnerstwo- potencjał techniczny i operacyjny (kto?)
5. Budżet i opłacalność (ile)
STRUKTURA WNIOSKU
APLIKACYJNEGO
1- Informacje podstawowe
2- Zarys projektu
2.1 Adekwatność i istotność
2.2 Metodologia
2.3 Trwałość rezultatów i
zarządzanie wiedzą
2.4 Partnerstwo
2.5. Inwestycje
3- Plan pracy
4- Partnerzy projektu
5- Budżet
6- Perspektywa czasowa realizacji
działań
APPLICATION FORM
SECTION 2.1: RELEVANCE
 History of project idea
 Project general and specific
objectives
 Contribution to overall goals of
Programme
 Addressed problems/issues
Comprehensive
description of objectives
and justification of the
project proposal
 at Priority and AoI level
 at regional/country level
 Target groups/beneficiaries
(quantification, needs)
 Transnational cooperation
 Relation to policies
(EU/national/regional)
 Innovative elements
APPLICATION FORM
SECTION 2.4: PARTNERSHIP
Clear demonstration of
relevance of partnership
for issues to be addressed
(competent for development,
implementation and
dissemination)
 Relevance of partnership
 Involvement of stakeholders
and key actors
 Degree of transnational
cooperation
 Coordination and management
structure (including finance
management)
 Internal communication
 Roles and responsibilities of
partners
 Experience and skills of Project
& Finance Manager
 If applicable, sub-contracted
management activities
 Associated institutions
APPLICATION FORM
SECTION 2.2: METHODOLOGY
Clear description of
project methodology to
implement the project





Approach and methodology
Past and current initiatives
Lessons learned
Constraints and risks
Types of Action – Core
outputs
 Independent appraisal
 If applicable, activities
outside CE Programme area
APPLICATION FORM
SECTION 2.2: METHODOLOGY - TYPES
OF ACTION (predefined)
Types of action
(zdefiniowane)
Joint transnational strategy
and action plan
Transnational tool development
Joint management
establishment
Investment preparation
Pilot Actions including
investments
→ At least one Type of Action has to be chosen
→ Core outputs have to clearly relate to one
selected Type of Action chosen
APPLICATION FORM
SECTION 2.3: SUSTAINABILITY
Clear description of
strategy and tools for
dissemination and
further implementation
at institutional/financial
and political level
 Sustainability of project
achievements
 Ownership of results
 Transferability of results
 Knowledge management
 External communication/
dissemination
 Experience & skills of
Communiation Manager
APPLICATION FORM
SECTION 2.5: INVESTMENT
Clear pilot character and transnational added value
of investments - should be transferable and the
transfer of results should form part of the project
In case investments are
foreseen:
 Preparatory steps for
the investment already
carried out
 Investment
characteristics
 Beneficiaries
 Impact
 Transnational added
value
 Sustainability
APPLICATION FORM
SECTION 3: WORK PLAN
WP0: Project preparation (optional)
WP1, WP2: Pre-defined & compulsory
WP1: Project management and
coordination
WP2: Communication, knowledge
management and dissemination
WP3-WP6: Thematic work packages
(self-defined by the project)
 Summary description of WP
 Definition of actions and outputs
(qualitative and quantitative, timing
and availability)
 Detailed description of Core Outputs
 If applicable, justification of activities
outside CE Programme area
APPLICATION FORM
SECTION 4: PROJECT PARTNERS
 Contact details
 Institution profile
 Experience in (managing) cooperation
projects
 Technical expertise and capacity
relevant for the project
 Contributions to the project
 Expected benefits from the project
APPLICATION FORM
TIMELINE
 Visualisation of work plan
 Provides an overview on sequence of
actions and work packages
 Timeline of work packages will be
automatically generated from the
inserted WP data
FINANCIAL FRARMEWORK
 Total budget per project ranging from 1 to 5 million EUR.
 Rate of assistance: up to 85% in the Czech Republic, Hungary,
Poland, Slovakia and Slovenia, up to 75% in Austria, Germany,
Italy.
 State aid discipline (de minimis thresholds) applies to partners in
relation to the activities to be implemented.
 Ceiling of 20% of project budget for partners located outside
CENTRAL EUROPE but in the EU territory.
 Ceiling of 10% of project budget for activities implemented outside
the EU territory (funds must be spent by partners located in the
CENTRAL EUROPE area).
BUILDING THE BUDGET
The approach
Filling in the financial tables in the Application Form is the
last step of the “budget building” process:
5. Filling-in of the Application Form
4. Budget validation by the partnership
Project Budget in
application form
3. Drafting of work plan (WPs, PPs, RPs)
WP1
2. Estimation of costs
1. Project concept (data collection)
LP
Activities
WP2
PP2
Activities
WP...
PP3
Activities
PP...
Activities
BUILDING THE BUDGET
2. Estimation of costs
The next step consists in giving a value to the needed
technical means:
 Staff costs calculated on the basis of actual wages of the
partners’ personnel;
 Cost of supplies/external services must be based on
market prices, keeping into consideration that prices may
vary in the different countries involved;
 Benchmark with similar actions/outputs (e.g. for studies,
pilot actions, etc.) not only within CENTRAL EUROPE!
Output 1: cost of each output obtained within the project
Output 2: draft cost breakdown per budget line and partner
BUILDING THE BUDGET
3. Drafting of the workplan (example)
From the allocation per WPs and actions…
Description
WP3 - Action 3.1
Data collection for database
Data collection for database
Data collection for database
Server for database
Software for database
Database engineering
Total action 3.1
WP3 - Action 3.2
Geological analysis
….
Partner
resp.
Budget Line Units Quantity
PP5
PP8
PP10
PP3
PP3
PP3
Staff
Staff
Staff
Investments
Investments
External Exp.
M/D
M/D
M/D
no.
no.
M/D
LP
External Exp. no.
Price
Cost
60
€ 170,00 € 10.200,00
60
€ 150,00 € 9.000,00
60
€ 160,00 € 9.600,00
1 € 2.300,00 € 2.300,00
1 € 1.500,00 € 1.500,00
20
€ 400,00 € 8.000,00
€ 40.600,00
1 € 15.000,00 € 15.000,00
BUILDING THE BUDGET
3. Drafting of the workplan (example)
…to the overall budget table, suitable for filling-in the
Application Form.
WP
LP
1
Action
Staff
1.1
1.2
1.3
1.4
€ 6.000,00
€ 4.000,00
€ 1.000,00
€ 2.000,00
€ 13.000,00
Total LP
PP2
1
1.1
1.2
1.3
1.4
Total PP2
PP3
1
1.1
€ 2.000,00
€ 1.000,00
€ 1.000,00
€ 4.000,00
Admin
costs
Ext. Exp.
Reporting Period 1
Travel and Meetings
Promotion Equipment Investments
acc.
events
€ 10.000,00
€ 150,00 € 25.000,00
€ 2.000,00
€ 3.000,00 € 1.000,00
€ 75,00 € 1.000,00
€ 225,00 € 36.000,00
€ 60,00
€ 3.500,00
€ 30,00
€ 90,00
€ 1.000,00
€ 4.500,00
€ 0,00
€ 3.000,00 € 1.000,00 € 2.000,00
€ 0,00
€ 0,00
€ 0,00
Staff
Admin
costs
Ext. Exp.
€ 16.000,00
€ 31.150,00
€ 5.000,00
€ 3.075,00
€ 0,00 € 55.225,00
€ 4.000,00
€ 1.000,00
€ 2.000,00
€ 7.000,00
€ 150,00
€ 75,00
€ 225,00
€ 1.000,0
€ 1.000,0
€ 0,00
€ 5.560,00
€ 1.800,00
€ 2.030,00
€ 9.390,00
€ 2.000,00
€ 1.000,00
€ 1.000,00
€ 4.000,00
€ 60,00
€ 3.500,0
€ 30,00
€ 90,00
€ 1.000,0
€ 4.500,0
€ 800,00
€ 800,00
Total RP1
€ 0,00
€ 0,00
BUILDING THE BUDGET
5. Filling-in of the Application Form
Section 3
 Costs per action and total of each work package.
Section 4
 Budget of each partner according to allocated sources.
Section 5
 Breakdown by work packages and budget lines.
 Breakdown by work packages and reporting periods.
 Breakdown by work packages and partners.
 Specification of budget lines External Experts, Equipments,
Investments, Others.
Chapter 2.5
 Detailed description of Investments.
BUILDING THE BUDGET
5. The Application Form – Reporting periods (Section 5)
 Distribution among periods cannot follow an even pattern
during the entire project lifetime.
 Take into account potential start-up delays but be ready
for an early launch.
BUILDING THE BUDGET
5. The Application Form – Budget lines (Section 5)
The tables 7, 8, 9, 10 allow to provide detailed information
on External Expertise, Equipment, Investments, Others.
APPLICATION PACKAGE
What has to be submitted?
Wniosek aplikacyjny do 3ego Naboru +
Aneksy
(otwarcie naboru - 15 marzec, 2010
zamknięcie naboru – 7 maj 2010 )
ANEKSY
 Map Location of Partners
 Management Structure (Flow-Chart– diagram struktury
zarządzania)
Deklaracje
 Co-financing Statement + Declaration on administrative
and financial capacities and on legal status (różne
formularze zależnie od statusu partnera )
 Declaration on status in relation to State Aid
 Simplified Financial Statement and related supporting
documents (tylko dla Partnera Wiodącego w Priorytecie 1,
będącego instytucją prywatną)
ANEKSY
The State Aid Declaration
 It is a self declaration concerning the compliance of the activities
each Partner intends to perform with the State Aid discipline.
 Each partner has to fill-in it carefully with the following information:
 Its status with respect to economic activities (acting or not as
undertaking)
 The activities performed within the project
 The nature of the performed activities (market oriented and
affecting or not trade among states)
 Its status of end user (or not) of the ERDF received
 The amount of received public funds under de minimis regime in
the previous three years
ANEKSY
The state aid declaration
If one of the following questions is a YES:
• Am I an undertaking?:
YES
NO
• Are my activities market-oriented?:
YES
NO
• Do they distort trade?:
YES
NO
Then, STATE AID
APPLIES!
ANEKSY
The state aid declaration
If state aid applies:
• Have I already received aid under the de minimis?:
YES
e.g. 150.000€
already received
NO
Max. 200.000€ ERDF
(100.000€ road sector)
Max 50.000€ ERDF
Define your involvement in
the project accordingly
ŹRÓDŁA INFORMACJI
 Program operacyjny
 Podręcznik wnioskodawcy
 Instrukcja do wniosku:
How to complete the AF
 Wytyczne dot. kontroli i audytu auControl and Audit Gu
 Podręcznik wdrażania
 FAQs
WSPARCIE DLA
WNIOSKODAWCÓW
 www.central2013.eu
 Publikacje
 Warsztaty
-Warszawa 9 marca 2010
 Lead Applicant Briefings
- Kraków 25-26 marca 2010
- Bratysława, 5-16 kwietnia 2010
Konsultacje indywidualne
KONTAKT
Dziekuję za uwagę!
CENTRAL EUROPE Programme
Joint Technical Secretariat
Museumstrasse 3/A/III
A-1070 Vienna
Email: [email protected]
[email protected]
Internet: www.central2013.eu