Transcript Texas Connection Consortium Shared Services Center 2012

Texas Connection Consortium
Shared Services Center
2014 Overview
Agenda
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Brief TCC History and Facts
TCC Organization
TCC Product Enhancements
TCC Recent Accomplishments
TCC Development Process
TCC Banner XE Readiness
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July 18, 2015
Texas Connection Consortium History
Partnership
Support
Value
• Master
agreement since
1995
• Renewed through
2016
• Texas specific
solutions
• 12 fully dedicated
team members
• Complete
software systems
lifecycle support
• Direct
collaboration with
clients
• Efficiency in
managing mods
• Significant
discounts on
license,
maintenance,
services
• Annual escalation
costs are
controlled
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July 18, 2015
Texas Connection Quick Facts
5 Ellucian
Commons
Communities
42 Client
Institutions
600,000
Students
Served
99 Texas Banner
Customizations
(and growing)
763 Service Requests
in 2013
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Consortium Organization
TCC
Executive
Board
Contract
Administration
TCC
Shared Services
Center
4-year
school
reps
Fiscal
Agent
2-year
school
reps
Contract
Administrator
Product
Coordinators
Client
Institution
Director
Student
Voting
Member
Functional
Staff
Human
Resource
Technical
Staff
Finance
Campus
Product
Reps
Financial
Aid
Campus
Product
Users
Service
Center
Liaisons
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TCC Product
Enhancements
TCC Enhancements – Student/AR/General
Admissions/
Transcripts
• H/S transcripts
• College
transcripts
(in/out)
• ApplyTX
admissions
Student
Process
• Multiple forms
for configuration
and processing
• TSI Registration
restrictions
• 3-peat
processing
• Drop Limit
counts
• Student Forms
• Faculty Forms
• Self-Service
Forms
Reporting
Billing
• 16 CBM state
reports
• Hazlewood
Veteran Report
• Tuition Rebate
• Unpaid Student
• Student Billing
Statement
• Self-Service
Account
Summary/Detail
• Grouped Tuition
Form
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TCC Enhancements – Human Resources
State
Compliance
• New Hire Process
• Workforce
Commission Process
• State Auditor
Process
• Tex Flex Process
• ORP Process
• TRAQS Process
• 457 Plan Process
• Salary Update
Process
• ERS Upload Process
• Unused Vacation
Accrual Process
• Comp Time Process
• Texas Saver Upload
Process
HRIS
Process
USAS
Process
• Multiple forms for
configuration and
processing
• Personnel Data
Extract
• Payroll Extract
• Self Service
• Multiple forms for
configuration and
processing
• Deferred Pay
Process
• Audit Report
• State Extract file
TRS
Reports
•
•
•
•
•
TRS-3
TRS-371
New Member
Pension Surcharge
TRS-Care Surcharge
LBB Process
Other
• Sick Bank Process
• ERS 1 Percent Gross
Report Process
• Documentation for
baseline HR setup for
TCC support
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• Multiple forms for
configuration and
processing
• LBB Insurance Report
• LBB OASI Report
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TCC Enhancements - Finance
USAS
Process
• Multiple forms for
configuration and
processing
• PCA Crosswalks
• Journal Voucher
Process
• Payee Hold Process
• Warrant Update
Process
• Warrant
Reconciliation
Process
• State Extract file
process
HUB Vendor
Process
• Multiple forms for
configuration and
processing
• HUB Vendor Upload
Process
• Non Treasury Funds
Process
• Reporting
• Treasury and
Non-Treasury
• Contracts
AP/USAS
Automation
• Multiple forms for
configuration and
processing
• Invoice Credit Memo
• Late/Interest
• State AP Processing
Extract
• Incomplete
Documents Report
LBB Process
• Multiple forms for
configuration and
processing
• LBB Contract Report
• Aggregate Report
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TINS
Process
• Multiple forms for
configuration and
processing
• State TINS Extract file
process
Other
• Prompt Payment
Process
• Interest Reversal
Process
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TCC Enhancements – Financial Aid
TEOG
Report
TEXAS
Grant
Report
FAD Report
• Multiple forms for
configuration and
processing
• Multiple forms for
configuration and
processing
• Multiple forms for
configuration and
processing
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Top Ten
Process
• Multiple forms for
configuration and
processing
• Top Ten EOY Report
• Top Ten Eligibility
Report
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TCC - Texas Enhancement Process
State
Legislature
State
Higher Ed
Board
State
Agencies
TCC
Institutions
Requirements
Product
Coordinators
TCC Shared
Service
Center
TCC User
Groups
RTE
TCC
Executive
Board
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July 18, 2015
TCC Service Center Development Cycle
Recurring Development
Ad-Hoc
Monthly
Quarterly
Semi-annual
• Service request
• Defects
• Special Projects
• Baseline patch
maintenance
• Baseline upgrades
• Patch rollup releases
RTE Development
Define
Design
Develop
Deliver
• Review cycle
• Formal submission
• Approval and
Prioritization
• Scheduled on product
calendar
• Functional specification
development
• Review cycle
• Approved for
development
•
•
•
•
• Beta partner testing
• Final sign-off
• Consortium release
date scheduled
• Package and release
Technical specification
Technical development
Code Review
Alpha testing
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July 18, 2015