Transcript Letters of Permission - Ontario Ministry of Education

Letters of Permission
Ontario Regulation 142/08
(Letters of Permission)
and
Applications for Letters of
Permission Policy/Program
Memorandum 147
Teaching Policy and Standards Branch
Ministry of Education
June 2008
Purpose

To provide an overview of the recently filed
Ontario Regulation 142/08 (Letters of
Permission) and the accompanying
Applications for Letters of Permission
Policy/Program Memorandum (PPM) 147
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Overview

Ontario Regulation 142/08 and PPM 147 were
developed to replace Ontario Regulation
183/97 in order to enhance the Letter of
Permission (LOP) application process by:
 Increasing due diligence
 Clarifying ambiguities
 Refining LOP advertising requirements
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Applying for Letters of Permission

Per the May 21, 2008, memo from the Deputy Minister:
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Ontario Regulation 142/08 and PPM 147 will come into
effect on June 30, 2008.
Until that date, school boards must continue to submit
applications for LOPs according to the requirements, and
using the application form, set out in Ontario Regulation
183/97.
As of June 30, 2008, school boards must submit
applications for LOPs according to the requirements set
out in Ontario Regulation 142/08 and PPM 147.
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Ontario Regulation 142/08

Addresses ambiguities in the advertising requirements
for teaching positions and reflects practical differences
between print and internet advertising.

Requires school boards to declare that they have
exercised due diligence to ensure student safety by:
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Conducting professional and criminal reference checks;
Ensuring that LOP applicants have never been members of the
Ontario College of Teachers; and
Collecting a written declaration that LOP applicants do not have
teaching certificates that are revoked, cancelled or suspended
in another jurisdiction other than for failure to pay fees.
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Ontario Regulation 142/08

Adds a requirement that anyone hired under an
LOP be 18 years of age or older and a high
school graduate; and

Revokes the provision that limits the granting of
an LOP for a period that extends beyond the
end of the school year in order to provide
flexibility to accommodate courses that do not
conform to the school year calendar.
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Policy/Program Memorandum 147
 The PPM supplements Ontario Regulation 142/08 by
providing boards with:
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Information about requirements for submitting an LOP
application;
A description of the LOP application process; and
The new LOP application form.
 School boards must declare, as part of the LOP
application form, that the board has:
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Met the requirements in Ontario Regulation 142/08; and
Reviewed its list of occasional teachers and has not identified
an available or willing candidate for the position.
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Policy/Program Memorandum 147

In addition to submitting the LOP application form,
school boards are required to provide evidence, if asked
to do so by the Ministry, that the board has fulfilled the
advertising requirements set out in the new LOP
regulation.

School board staffing committees (or equivalent) are
requested to review and discuss, at least once a year,
the board-level LOP data provided by the Ministry.
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Reference Material

Ontario Regulation 142/08 can be found on the
e-laws website at www.e-laws.gov.on.ca.

PPM 147 is posted on the ministry website at
www.edu.gov.on.ca.
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LOP Application Process – Comparison Chart
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Letters of Permission Qs & As
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Conclusion

If you have any questions, please contact the
ministry office in your region.
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