Transcript www.libs.uga.edu

State of the Library
William Gray Potter
University Librarian and Associate Provost
March 12, 2009
SIGNIFICANT EVENTS
OF PAST YEAR (NOT
NECESSARILY
HIGHLIGHTS)
Collections
 Journal cancellation project
– Started with 1,600 titles
– Ending cancelling 600 titles
 Held back $400,000 from book purchases
Miller Learning Center
 Name change to MLC
 Complete computer refresh
 Macs added to 3rd floor
 2,250,000 visits
 Went to 24 hours, but had to cut back
 New quad under construction
 Connection to Tate II coming soon
Continued Growth and use of
Electronic Journals
Delivery of full text articles: 1,400,000
– Up from 1,135,000 in FY07 (23%)
– 535,000 of this is Elsevier
– Does not include 750,000 GALILEO
• Down slightly from FY07
– Combined, UGA and GALILEO = 2,150,000
Digital Library of Georgia
 Civil Rights Digital Library (April 2008)
– 30 hours of newsfilm (WSB/WALB)
– 150 related collections
– Funded by $760K IMLS grant
– Subject of 1-hour documentary by Andrew
Young
– GHRAB Award for 2008
Reference Outreach
Various outreach and Web 2.0 Activities
– Faculty learning communities
– Study abroad
– CURO
– Facebook
– Chat service 421 in 2007 to 1,286 in 2008
Library Use
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Circulation is down slightly – 465,202 from 492,132
last year – about 5.5% - about the same as two years ago
Total hits on electronic reserves – down 50% to about
500,000 – down two-thirds over the past two years
Exit counts at Main and Science are up slightly to
962,893
Entry counts at MLC may be leveling off around 2.2M
GIL Express charges roughly the same – about 20,000
ILL : strong net lender, 55,756 loans to 10,002
– Turnaround reduced from 2.6 to 1.6 days
– Ceased charging our patrons for ILL this year
Map Library
One year without a car crash
Reduced backlog
Identified 40,000 duplicate maps
Russell Library
$18,000 to support programming.
Kettering Foundation funds Russell Forum
for Civic Life in Georgia.
Major exhibit on the Highlander Center
Expanded the oral history program.
Additional Points of Pride
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Cancellation project handled with aplomb
Cataloging Department actively involved
with Special Collections projects
Many exceptional gift collections this
year
Despite budget reductions, great spirit of
cooperation throughout libraries
BUDGET
Status of Budget
FY09 Budget – reduced by about 10% for
higher education, about 6% for the Libraries
FY10 Budget – anticipate an 11% reduction
from the FY09 base
Will not know how that translates to UGA
or to the Library until late April
Expect FY10 to be tougher than FY09
Budget Overview
FY09 Base
Budget
Personnel
Supplies
Travel
Library
Materials
Budget
TOTAL
9,716,626
291,798
10,676
6% Cut
(582,998)
(18,148)
FY10 Base
Budget
after (6% )
Cut
9,133,628
273,650
10,676
8% Cut
FY10 Base
Budget
after (8% )
Cut
(777,331) 8,939,295
(24,198)
267,600
FY10 Base
Budget after
10% Cut (10% ) Cut
(971,662)
(30,248)
8,744,964
261,550
10,676
9,336,010 (560,161) 8,775,849 (746,880) 8,589,130 (933,601) 8,402,409
19,355,110 (1,161,307) 18,193,803 (1,548,409) 17,806,701 (1,935,511) 17,419,599
Impact on Personnel and Operations
• As we all know, we will have to keep going
with fewer people and resources.
• At this point, I do not expect lay-offs.
• Not sure about furloughs.
• These are scary times, but we have shown
we can work together to overcome.
Library Materials Expenditures
FY08
Expenditures
Books
Journals
Serials
Binding/Preservation:
Shipping/Handling, etc
Total
FY09 6%
FY09 Base
Cut
2,483,824 2,483,824
6,290,000 6,562,875
1,515,800 1,606,748
301,830
301,830
171,212
171,212
10,762,666 11,126,489
FY10
Projected
2,483,824 2,483,824
5,560,875 5,977,941
1,441,748 1,503,253
301,830
301,830
171,212
171,212
9,959,489 10,438,060
Library Materials Income
Expenditures
Base Budget
Insurance
Budget Reduction
One-time
Internal One-time
CAES/Skidaway
Student Tech Fee
Credits
Total Income
FY09 6%
FY08
FY09 Base
Cut
FY10
10,762,666 11,126,489 9,959,489 10,438,060
8,836,010
9,336,010
9,336,010
9,336,010
313,000
(560,161)
(560,161)
865,130
150,000
509,500
87,000
87,000
87,000
87,000
400,000
400,000
400,000
400,000
261,526
200,000
200,000
10,762,666 10,023,010 10,122,349
9,262,849
Expenditures
10,762,666
Balance
11,126,489
0 (1,103,479)
9,959,489
162,860
10,438,060
(1,175,211)
Library Materials & Cuts
FY10 Projected Expenditures
FY09 Base
Shortfall at 0%
Shortfall at 6%
Shortfall at 8%
Shortfall at 10%
$10,438,060
$9,823,010
$615,050
$1,175,211
$1,361,931
$1,548,651
Short Term Goals
Last Year and This Year
Short Term Goals for FY08
1. Maintain the best possible journal
collection given cost increases and
available funding.
 This is a continuing goal. Due to support
from the University and some judicious
management of the journal list, we were
able to avoid significant cancellations.
Short Term Goals for FY08
2. Support the Special Collections Libraries
Building in the Regents/State Process.
 The Regents recommended and the
Governor and the Legislature appropriated
design fund for the building for FY2009.
Short Term Goals for FY08
3. Consider recommendations from the
Seven Year Program Review.
 Several recommendations relating to
improved online access have been
implemented. Other recommendations
inovlve increased funding and are not
feasible at this time.
Short Term Goals for FY08
4. Implement new menu structure for
databases.
 It can be difficult using the 600 databases
that the Libraries acquire for the University
community. A new menu structure was
implemented and it is easier to use.
Short Term Goals for FY08
5. Provide a digital backfile of The Red and
Black.
A digital backfile of the Red and Black back
to its inception in 1893 has been created.
Short Term Goals for this Year
1. Maintain the best possible journal
collection given cost increases and available
funding.
While the University provided some additional
funding, the budget cuts and continued
inflation resulted in significant journal
cancellations.
Short Term Goals for This Year
2. Complete Design of the Special
Collections Libraries Building.
Using the design funds appropriated for
FY2009, we will complete the design of this
building and be prepared to break ground
early in FY2010.
Short Term Goals for This Year
3. Finalize private fund raising for Special
Collections Libraries Building.
We have raised $13M of the $15M private
component for construction with strong
prospects for the rest. We have also raised
$7.5M of a $10M endowment to support the
building.
Short Term Goals for This Year
4. Implement new security system in the
Main Library
Physical Plant will install this system but it
appears that funding is not available.
Short Term Goals for This Year
5. Develop new procedures for gift material.
Gifts of books and other materials are
becoming increasingly important. New ways
to solicit, acknowledge, and process gift
materials are being developed.
Five Year Plan - Quick Recap
The Teaching Library: Building Partnerships
The Evolving Collection: Blending Access,
Ownership, and Preservation
The Strengthened Heart of the University:
Library Buildings
The Empowered Staff: Investing in the Staff
and Faculty of the Libraries
(See Annual Report for more information.)
Special Collections Libraries
Building - Need
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By Regents standards we are short on
space.
Current facilities do not offer adequate
security or appropriate environment.
A new building addresses the overall need
for space while providing needed security
and climate control.
Special Collections Libraries
Building - Features
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integrated security to protect these
priceless materials,
gallery space to present the collections
to students and citizens,
classrooms designed to integrate these
materials into instruction,
customized climate control to preserve
these collections for future generations.
Special Collections Libraries
Building - Funding
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One-third private, rest from state.
115,000 square feet, $46,650,000.
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$15,250,000 from private funds.
$1,500,000 in FY09 from state for design.
Governor's request $26,600,000 in
construction funds for FY2010.
$7,500,000 raised for endowments,
contingent upon actual construction.
Special Collections Libraries
Building - Benefits
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State of art storage and security.
Galleries to display collections.
Auditorium, classrooms, and seminar rooms
50,000 square feet freed in Main Library
Construction can begin early in FY2010.
2:1 match leverages state's investment.
Cost only a fraction of collection value.
Building will draw other important collections
and external funding.
Latest Images of Special
Collections Libraries Building
One Bay – Yale 2009
Retrieval Lift – Yale 2009
Challenges Ahead
• In closing, across our society, we face difficult,
frightening times.
• But threat is fiscal and material.
• We are adept at doing more with less.
• The models of library service to which we are
accustomed may have to change.
• Times like these can bring out new ideas.
• We need to stay positive and focused on providing
the best service we can to UGA.
Questions?