Transcript No Slide Title

Presenting with
PowerPoint
Tara Peters
1
Outline - Day 1
Presenting with PowerPoint
 Using PowerPoint

Slide template
 Design considerations
 Presenting tips
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Using PP - Let's Create a Template
 Open PowerPoint
 Blank presentation

Unique
 Pictures/logos
 Flexibility
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Using PP - Choose Slide Layout
Choose the blank slide to design your own
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Using PP - Slide Master
 Select ViewMasterSlide Master
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All slides will have your template
 Add your own style
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Using PP - Header Picture
 InsertPictureFrom File
 Select Desktop/Honors/mountain.gif
 Drag image to upper left corner
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Using PP - Format Title
Click the title text box outline
 Change font (Tahoma)
 Change font size (36)
 Select justification (Right)
 Move to upper right corner
 Select ViewToolbarsDraw
 On the Draw toolbar select
DrawOrderBring to Front
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Using PP - Format Title
Do you see this on your screen?
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Using PP - Modify Slide Master Template
Delete the three text boxes at the bottom
 While holding shift select them
 Press delete
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Using PP - Create Footer
 Add color
 Use logos from Web sites
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Using PP - Create Footer Border
Create a footer border
 Select rectangle tool from the Draw toolbar
 Draw a rectangle to cover the bottom of slide
 Double-click rectangle to format
 Change fill

Pull down FillColor menu
 Select Fill Effects then Texture
 Select Paper Bag
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Using PP - Getting Web Logos
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Open Web Browser
Enter www.ualberta.ca/ualberta/img/UA6.jpg
Right click the logo
Select Save Picture As
Save in Desktop/Honors folder
Get Canadian Psychological Association logo
from: www.cpa.ca/
 Close Browser
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Using PP - Web Logos Note
Most logos are proprietary and
should never be altered or used
unless you are certain that the
institution would appreciate your
acknowledgement.
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Using PP - Insert, Place, & Link Logos
 InsertPictureFrom File
 Shrink the images
 Move logos to each corner
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Press Ctrl and use arrows to position just right
 InsertHyperlink
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www.cpa.ca
 www.ualberta.ca/ualberta/img/UA6.jpg
 Links only work during Slide Show
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Using PP - Is This What You See?
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Using PP - Format Text Area
Text area options:
 Font (Arial/Times)
 Font Size (32-28)
 Placement (center)
 Bullets
 Colors
 Level
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Using PP - Format Background
Change background color
 FormatBackground
 Select More Colors from the pull-down menu
 On the Standard tab page, pick a brown
 Click the Custom tab
 Use the bar on the right to pick a beige
 Select OK then Apply
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Using PP - Create Slides
See your template on a slide/slide show
 ViewNormal
 ViewSlide Show
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Check Hyperlinks
 Right clickEnd Show
Create more slides with the template
 InsertNew Slide
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Insert Title Slide
 Insert Bulleted List slide
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Using PP - Opps, Looks Funny
The background breaks the title header
 ViewMasterSlide Master
 Draw a rectangle over the header
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Keep same height as the mountains
 Double-click the rectangle
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Fill = white Line = no line
 DrawOrderSend to Back
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Using PP - That's Better!
 ViewNormal
 All of your slides should reflect this change
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Using PP - "I don't need a Template"
You may not want the clutter of the template
design when showing figures or data tables
 Insert the new slide you want to be different
 FormatBackground
 Then check omit background graphics from
master
 Be sure to click Apply, not Apply to all
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Don't worry, there's always undo
Using PP - What's Next
 What have we covered?
 Design considerations
 Presenting tips
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Using PP - What did we cover?
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Creating new slides
Using Slide Master
Inserting images
Saving Web logos
Formatting text
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Using drawing tools
Inserting slides
Editing slide template
Erasing template
Hyperlinks
You're practically an expert!
Remaining functions will be covered next week
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Design - Why Did We Do What We Did?
Q You rattled off a number of instructions
on how to build templates, but why
should we follow these suggestions?
A  Important elements of presentation
design…
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Design - Tips Disguised as Q&A
Q Why insert a title slide?
A  Presentation title, name and institution.
 Good slide while you're waiting to begin
 Introduce your talk
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Design - Tips Disguised as Q&A
Q Why use a template?
A 
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Saves time
Adds life with little work
Consistent look
Directs audience's attention
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Design - Tips Disguised as Q&A
Q Why use headers?
A  Logical place for slide title
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Create outline and follow it
 Use outline sections as slide titles
 Keep title on relevant slides
 Add some visual appeal
 Directs attention
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Easily find your title
 Content is consistently below
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Design - Tips Disguised as Q&A
Q Why use footers?
A 
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Your, your lab's or institution's logo
Logo of funding provider
Acknowledge resources
Context for the audience
Visual appeal
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Design - Tips Disguised as Q&A
Q Why did we use those fonts?
A
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Easy to read
Title: different but easy to read
Content: usually Times or Arial
Keep fonts consistent
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Design - Tips Disguised as Q&A
Q Why did we use those font sizes?
A  Easy to see
 Title: 36-point
 Content: 32 or 28-point
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Dictates slide capacity
 Consider the room where you present
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larger room, larger font
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Design - Tips Disguised as Q&A
Q Why center text box?
A  Balance slide
 Leave white space around edges
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Design - Tips Disguised as Q&A
Q Why bother with bullets in the template?
A
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Force yourself to be concise
Keep any sentences short
Point form
Say it, audience shouldn't read it
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Design - Tips Disguised as Q&A
Q Why insert new slides?
Q Obviously presentation won't fit on one so
why ask a silly question?
A  To make a point
 Don't overload slides, insert another
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Text shouldn't fill more than 50% of slide
 Don't worry!

The rest of the information…
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Design - Tips Disguised as Q&A
…is only a click away!
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Design - Tips Disguised as Q&A
Q Why "waste space" with header and footer?
A  Previously mentioned advantages
 Visual appeal
 Limit amount of text you can add
 If you wonder if you've exceeded slide
capacity, you have!
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Design - Tips Disguised as Q&A
Q Why use background color?
A  White can seem too bright
 Soften your slides
 Add elegance
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Design - Problem
Problem  spending more time designing
slides than content
 Impress audience with content, not slides
 Design must not take away from content
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Design - Problem
Consider
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Colours
Fonts
Slide capacity
Structure
Consistency
Simplicity
But…
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Presenting - Content
Focus on content!
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Presenting - Content
Most Importantly
 Know your topic!
 Practise your presentation!
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Presenting - Communicating
Communicating to audience
 Be enthusiastic
 Speak loud and clear
 Make eye contact
 Move and point to screen if need be
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…but don't fidget
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Presenting - Communicating
Communicating with audience
 Does your audience understand?
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Ask them questions
 Engage but don't scare your audience
 Good presentation may amuse
 Excellent presentation will leave
audience with greater understanding
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Presenting - Handouts
Provide Handouts
 From PowerPoint
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FilePrint
Print What: Handouts
Customize
 Develop handouts from scratch
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Presenting - Etiquette
Etiquette
 Be prepared
 Be rested
 Dress appropriately
 Practise
 Test presentation equipment
 Relax
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Presenting - Etiquette
Etiquette
 Remain focused on your topic
 Consider audience knowledge level
 Explain topics clearly yet concisely
 Gauge your audience
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Outline - Day 2
Presenting with PowerPoint
 Graphing

Inserting objects
 Data representation
 Animation
 Slide Transition
 Sounds
 Transporting presentation
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Graphing
 Lots of work today!
 Many, many graphing features
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Touch on basics
 Try on your own!
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Graphing – Insert Object
 Insert Word object
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Can be edited within PP
 Survey data
 InsertObject
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Choose "create from file"
 This uses existing file
 Browse for file
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Graphing - Entering Data
 InsertChart
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Or InsertNew Slide Type: Chart
 Complete data table
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Enter variable names and values
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Graphing - Edits
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Has no title
Useless legend
Missing labels along x-axis
Too much going on along y-axis
Too 3D
Too green
Etc…
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Graphing - Edits
 ChartChart Options
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Title Tab, add title
 Legend Tab, uncheck Show Legend
 Double click on x-axis labels
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Select Scale Tab
 Enter 1 in "Number of Categories…Labels" box
 You can also change the font in this window
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Graphing - Edits
 Double click on y-axis labels
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Select Scale Tab
 Enter desired values in check boxes

Major Unit controls labels
 ChartChart Type
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Let's use first column type (just bars)
 Double click on green bars
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Format (lines/colors)
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Graphing - Data Presentation
 Is there a better way to the present data?
 Let's take a look
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Computers
1) How experienced are you with computers?
No experience
1
2
4.75
3
4
5
6
Expert
7
6
Very
7
6
Use it often
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2) How comfortable are you with using computers?
Not at all
1
PowerPoint
5.00
2
3
4
5
3) How experienced are you with PowerPoint?
Never use it1.83
1
2
3
4
5
4) How comfortable are you with using PowerPoint (or learning about it)?
Not at all
1
Presenting
4.75
2
3
4
5
6
Very
7
5
6+
5) How many oral presentations can you recall ever giving?
0
1
2
3.25
3
4
6) How comfortable are you (or think you’d be) with giving oral presentations?
I’d rather be dead!
1
2
4.33 Love talking in front of others!
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4
5
6
7
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Graphing - Recode Data
 With the chart selected, ViewDatasheet
 Reorganize data
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Graphing - Data Presentation
 Need legend
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ChartChart Options
 Change groupings
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DataSeries in Columns
 These options reverse the groupings
 Change orientation
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ChartChart Type
 Select Bar
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Graphing - Inserting Charts
 Use graph saved from another application
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If Word, Excel etc InsertObject
 For gif, jpg etc InsertPictureFrom File
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Graphing - Enter Line &Values
 On Draw toolbar select line tool
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Draw the line
 Format line
Color  something salient
 Width  4pts
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 On Draw toolbar select text tool
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Enter box with r-value (.64)
 Enter box with p-value (< .05)
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Graphing - Animate Graph
 Slide ShowCustom Animation
 Under "Check to animate slide objects"
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Check the box beside "Line"
 Appears in "Animation Order" window on
the "Order & Timing" tab
 Click the "Effects" tab
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Select an effect (how the line will appear)
 Repeat for each text box
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Animation - Details
 Gradual revelation as topic is explained
 Only works during slide show
 Can be timed instead of on mouse click
 Animations can disappear on next event
 Can add sound to an event
 Don't overdo it!
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Slide Transition
 Slide ShowSlide Transition
 Select features
 Again…don't annoy your audience
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Sounds
 InsertMovies & SoundSound from File
 Use with discretion
 Can also play movies
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Transport - Options
 Print slides & make into transparencies
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Transparencies available at SUB copy shop
 FilePack and Go
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May require more than one floppy disk
 Presentation uploads to any computer
 FileSave as Web Page

FTP into GPU account to post on Internet
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Transport – Plan Ahead
 Back up plan; computers fail!
 Don't leave transfer to the last minute!
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Questions
Questions?
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Evaluation
Please take a
moment to tell me
what you thought of
this presentation.
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Design - Tips Disguised as Q&A
Q Why center text box?
A  Balance slide
 Leave white space around edges
69
Q Why insert new slides?
Design – Tips Disguised as Q&A
Q Obviously presentation
won't fit on one so why
ask a silly question?
A  To make a point
 Don't overload slides,
insert another

Text shouldn't fill
more than 50% of
slide
 Don't worry!

The rest of the
information…