Transcript Corp PPT - Tally Solutions

Tally.ERP 9 For Club Management
© Tally Solutions Pvt. Ltd. All Rights Reserved
Agenda
•
Club Management – An Overview
•
How Club Operations are Structured
•
Tally.ERP 9 For Club Management
•
Business Process Flow
•
Primary Requirement
•
Tally.ERP 9- Fitment
© Tally Solutions Pvt. Ltd. All Rights Reserved
2
Club Management –An Overview
CLUB MANAGEMENT
An Overview
© Tally Solutions Pvt. Ltd. All Rights Reserved
3
How Club Operations Structured
Club Management
Membership
Prospective member enquire for club
membership.
Sales executive/customer
representative explains the different
types memberships available and
provide/send the admission form.
Prospect fill the application form and
submit the same with complete
information ( including family details
and the type of membership).
Sales executive/Customer
representative verify the filled
application and collect the required
documents along with application fee.
Sales executive/customer
representative issues the receipt
with registration number.
Based on the membership criteria
(first come first serve) club member
ship will be issued, and the tentative
waiting period may get
communicated.
Once the membership criteria
matches the customer service team
explain the security deposits details,
subscription fees, rules and
regulations of the club
Once the club member pay the
membership fee and security deposit
receipt will be issued along with ID
card
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Departments
Guest Room
Depends on the membership type,
members can avail the various
services (Restaurant,BAR,GYM,
Billiards etc.)
Club member will enquire the guest
room availability and tariff details.
Front office check the room
availability
Members can also bring their
friends as per the norms.
If the member bring the guests,
need pay additional charges for the
facilities being used by guest. The
same receipt needs to be produced
in the counter for utilizing the
facilities.
Depends on the room
category(deluxe room, super
deluxe room, Suit etc.) front office
inform the tariff details and explain
the rules and regulations to club
member.
Club member book the Room
Accounts
Receipts and payments
Cash voucher printing
Bank payment voucher printing
Member outstanding report
Debit & credit note report
Supplier ledger report
Income and expenditure
Balance sheet
Subscription report
Members enjoy the facilities in the
club for Eg. Restaurant, BAR, GYM,
Billiards etc.
The final bill will be generated and
submitted to the Member.
Member occupy the room or cancel
the room
Bill will be generated on number of
days room occupied and the
facilities utilized.
Intimation & termination letter
Reminder letters
Confirmation of accounts
Sales register
Stock statements
Members will have the flexibility to
make the payment immediately (By
cash/Card) or carry forward the
same.
Member makes the payment (cash/
card/partial payment) immediately
or carry forward the same.
Purchase register
Room reservation and
cancellation details
Income from
departments(Restaurant, BAR,
Gym, Billiards etc.
Interest calculation on
members outstanding.
4
Club Management –Membership Management
CLUB MANAGEMENT
An Overview
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5
Business Process Flow - Membership Management
Prospective member enquire for
club membership.
Sales executive/customer
representative explains the
different types memberships
available and provide/send the
admission form.
Prospect fill the application form
and submit the same with
complete information ( including
family details and the type of
membership).
Sales executive/customer
representative verify the filled
application and collect the required
documents along with application
fee.
Sales executive/customer
representative issues the receipt
with registration number.
Based on the membership criteria
(first come first serve) club
member ship will be issued, and
the tentative waiting period may
get communicated.
Once the membership criteria
matches the customer service
team explain the security deposits
details, subscription fees, rules
and regulations of the club
Once the club member pay the
membership fee and security
deposit receipt will be issued
along with ID card
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6
Primary Requirement –Membership Management
Category/
Module
Major Requirement
Explanation
Club
Membership
Management
Members profile creation
Creation of members profile and their dependent data base is very important. Their
profile include, personal profile with photo, business profile with photo, family profile
with photo.
Type of membership
The membership type vary from club to club. There will be different type of
membership available for members. Regular members, life members, corporate
members, honary members, dependent members etc. Handling of different type of
membership and collecting the membership fee as per the type of membership is
also very important.
Membership upgrade or
conversion of
membership
The member ship can be upgraded or converted. Access to different facilities is
based on membership type. Later members can upgrade or convert his membership
type.
Membership subscription
management
Depends on the membership type, members will have to subscribe for the
membership. It is necessary to pay the subscription amount every month.
Periodical subscription
posting
Monthly subscription will be billed every month and shall be payable on or before end
of every month.
Minimum usage posting
In case the users have not availed any facilities/services from the club during the
month, then a minimum monthly charges are applicable as non usage charges.
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Tally.ERP 9 Fitment- Membership Management
Sl No
Requirement
1
Member database
Yes
2
Members family database(Dependent Creation)
Yes
3
Photo management of members
Yes
4
Type of membership creation
Yes
5
Membership fee collection
6
Membership security deposit collection & receipt
Yes
7
Subscription creation
Yes
8
Membership upgrades
Yes
9
Membership termination
Yes
10
Membership fee outstanding's
Yes
11
Membership transfer fee or upgrade fee
Yes
12
Members credit limit
Yes
13
Membership fee receipt
Yes
14
Member ID cards and tracking
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Tally.ERP 9
Customisable/
Integration
Yes
Yes
Contd..
8
Tally.ERP 9 Fitment- Membership Management
Sl No
Requirement
15
Periodical subscription posting
Yes
16
Minimum usage posting
Yes
17
Additional charges
Yes
18
Interest charges
Yes
19
Member list with address and contact details (data Validation)
Yes
20
Membership status (Active/Inactive)
Yes
21
Subscription status (Active/Inactive)
Yes
22
Bill booking for guest visitors
Yes
23
Bill booking for game charges
Yes
24
Daily collection register department wise
Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved
Tally.ERP 9
Customisable/
Integration
9
Club Management – Department Management
CLUB MANAGEMENT
An Overview
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10
Business Process Flow –Department Management
Departments
Restaurant
BAR
Swimming Pool
Billiards
GYM
Members can avail the services
Members can avail the BAR
services
Members can avail the services
of swimming pool
Members can avail the services
of billiards
Members can avail the
services of GYM
Members can also bring their
friends as per the norms.
Members can also bring their
friends as per the norms.
Members can also bring their
friends as per the norms.
Members can also bring their
friends as per the norms.
Members can also bring their
friends as per the norms.
If the member bring the
guests, need pay additional
charges for the facilities being
used by guest. The same
receipt needs to be produced in
the counter for utilizing the
facilities.
If the member bring the
guests, need pay additional
charges for the facilities being
used by guest. The same
receipt needs to be produced in
the counter for utilizing the
facilities.
If the member bring the
guests, need pay additional
charges for the facilities being
used by guest. The same
receipt needs to be produced in
the counter for utilizing the
facilities.
If the member bring the
guests, need pay additional
charges for the facilities being
used by guest. The same
receipt needs to be produced in
the counter for utilizing the
facilities.
If the member bring the
guests, need to pay
additional charges for the
facilities being used by guest.
The same receipt needs to be
produced in the counter for
utilizing the facilities.
Waiter attend the club member
and guests.
Waiter attend the club member
and guests.
Member and visitors will show
the ID card and receipt in the
counter
Member and visitors will show
the ID card and receipt in the
counter
Member and visitors will show
the ID card and receipt in the
counter
If the member availed any
additional facilities
(refreshments), the same will
send for final billing
If the member availed any
additional facilities
(refreshments), the same will
send for final billing
If the member availed any
additional facilities
(refreshments), the same will
send for final billing
Members will have the
flexibility to make the payment
immediately (By cash/card) or
carry forward the same.
Members will have the
flexibility to make the payment
immediately (by cash/card) or
carry forward the same.
Members will have the
flexibility to make the
payment immediately (by
cash/card) or carry forward
the same.
Waiter takes down the order,
and deliver the items to
particular table.
The final bill will be generated
and submitted to the member.
Members will have the
flexibility to make the payment
immediately (by cash/card) or
carry forward the same.
Waiter takes down the order,
makes the KOT and deliver the
items to particular table.
Each order will be treated as
single KOT and all KOT’s will
be clubbed and final bill will
generated
Member has the flexibility to
make the payment immediately
(by cash/card) or carry
forward the same.
© Tally Solutions Pvt. Ltd. All Rights Reserved
11
Primary Requirement-Department Management
Category/
Module
Major
Requirement
Explanation
Department
Management
Kitchen order ticket
(KOT)
Preparation of KOT is very important in department like restaurant and bar. Each order
from member will be treated as single KOT. All the KOT will be send for final billing.
Therefore handling of KOT is one of the major requirement.
Billing
KOT need to be converted into final bill along with the waiter’s details and submitted to
the member. The member has the flexibility to make the payment immediately or the
same will be added to his outstanding's and need to pay at the end of the month.
Multiple payment
modes
Member can make the payment in multiple modes. They makes the payment by cash,
debit/credit cards, coupons, partial payments etc.
Waiter wise KOT
details
Each KOT should contain the waiter name, table details and counter name.
Department wise
profit
Club will be categorized into different department. For example BAR, canteen, swimming
pool etc. Calculation of department wise profit is very important. This will help the
management to find which department is giving more business. Also need to track
department wise expenses, and which department is more profitable.
Purchases of
inventory
(department wise)
Inventory handling is another requirement in club. Each department will have
different requirement of items. Preparation of purchase order or indent, multiple supplier
management, preparation of GRN and purchase Invoice are very important.
Department wise
members usage
report
In case the users have not availed any facilities/services from the club during the month,
then a minimum charge is collected as non usage charges. Since this gives an additional
revenue to the club, this is one of the major requirement.
© Tally Solutions Pvt. Ltd. All Rights Reserved
12
Tally.ERP 9 Fitment- Department Management
Sl No
Requirement
1
KOT entry
Yes
2
Billing
Yes
3
Multiple payment modes
4
Member usage posting
Yes
5
Bill status(paid/non paid)
Yes
6
Cash sales
Yes
7
Credit sales
Yes
8
Coupon sales
Yes
9
Waiter wise KOT details
Yes
10
Cancelled KOT list
Yes
11
Cancelled bill list
Yes
12
Daily collection report (Cash/Cards/Coupon)
Yes
13
Counter wise sales report
Yes
14
Booking bills and expenses
Yes
15
Transaction summery
Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved
Tally.ERP 9
Customisable/
Integration
Yes
Contd.. 13
Tally.ERP 9 Fitment- Department Management
Sl No
Requirement
16
Member wise bill(Usage wise)
Yes
17
Member final bill
Yes
18
Member wise visitor details
Yes
19
Cash receipts
Yes
20
Multiple payments/receipt mode
Yes
21
Adding to member outstanding list
Yes
22
Department wise visitors details
Yes
23
Department sales details
Yes
24
Department wise billing details
Yes
25
Department wise collection report
Yes
26
Department wise multiple payment summery
Yes
27
Consolidated department report
Yes
28
Booking expenses for the services consumed
Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved
Tally.ERP 9
Customisable/
Integration
14
Club Management – Guest Room Management
CLUB MANAGEMENT
An Overview
© Tally Solutions Pvt. Ltd. All Rights Reserved
15
Business Process Flow - Guest Room Management
Guest Room management
Club member will enquire the
guest room availability and tariff
details.
Front office check the room
availability
Available
Not available
Depends on the room
category(deluxe room, super
deluxe room, suit etc.,) front
office inform the member the
tariff details and explain the
rules and regulations.
Update the guest room enquiry
in the records and based on
cancellation the availability will
be informed.
Club member book the room
Cancellation of rooms
Occupy the rooms
Upgradtion/ change of
rooms
If the member cancels
the room, the
cancellation charges will
be collected
Visitors may or not use the
facilities (Restaurant, Bar,
Gym etc.,)
If the member wants to
upgrade/ change the
room, depends on the
availability of the room,
front office will facilitate
the same
Member has the
flexibility of making the
payment immediately or
end of the month.
© Tally Solutions Pvt. Ltd. All Rights Reserved
Bill will be generated on
number of days room occupied
and the facilities utilised.
Member makes the payment
(cash/card/partial payment)
immediately or carry forward
the same.
Member has the flexibility
of making the payment
immediately or end of the
month.
16
Primary Requirement- Guest Room Management
Category/
Module
Major Requirement
Explanation
Guest Room
Management
Room availability
checking
Checking the availability of rooms and informing the member while booking is one of
the major requirement in guest room management.
Room reservation and
cancellation
According to the availability of rooms, the front office/customer support executive will
book the room and inform the member. In case of any cancellation, the same
will have to recorded in the register and collect the necessary charges as applicable.
Room change/
upgrade
If the member want to change the room or they require an additional bed,
handling of such requirements should be possible.
© Tally Solutions Pvt. Ltd. All Rights Reserved
17
Tally.ERP 9 Fitment- Guest Room Management
Sl No
Requirement
1
Room booking
Yes
2
Room releasing
Yes
3
Room cancellation
Yes
4
Room check-In
Yes
5
Room transfer
Yes
6
Daily room wise bill updating
Yes
7
Extra bed charges
Yes
8
Room service booking
Yes
9
Room check-out
Yes
10
Receipt of cash/debit card/credit card
11
Transfer of bill amount to members account
Yes
12
Room availability status
Yes
13
Room reservation status
Yes
14
Day wise room transfer details
Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved
Tally.ERP 9
Customisable/
Integration
Yes
Contd.. 18
Tally.ERP 9 Fitment- Guest Room Management
Sl No
Requirement
Tally.ERP 9
15
Sales register(Cash/Card)
Yes
16
Unbilled room rent/services
Yes
17
Daily room collection
Yes
18
Invoice generation for guest
Yes
19
Cash paid receipt
Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved
Customisable/
Integration
Contd.. 19
Club Management – Accounts Management
CLUB MANAGEMENT
An Overview
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20
Tally.ERP 9 Fitment- Accounts Management
Sl No
Requirement
1
Material inward and purchase Invoice
Yes
2
Stock transfer from stores to departments (to Kitchen, BAR
etc.)
Yes
3
Stock return from departments to stores
Yes
4
Stock adjustment (Handling damage, pilferage, theft etc.)
Yes
5
Billing
Yes
6
Receipt ( cash/card)
Yes
7
Daily cash sales
Yes
8
Daily cash/card sales
Yes
9
Daily credit sales to member
Yes
10
Cash book
Yes
11
Bank book
Yes
12
Payments
Yes
13
Receipts
Yes
14
Purchase register
Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved
Tally.ERP 9
Customisable/
Integration
Contd.. 21
Tally.ERP 9 Fitment- Accounts Management
Sl No
Requirement
Tally.ERP 9
15
Expenses register
Yes
16
Supplier/Customer account
Yes
17
General ledger report
Yes
18
Balance sheet
Yes
19
Trial balance
Yes
20
Income and expenditure
Yes
21
Outstanding payables
Yes
22
Outstanding receivables
Yes
23
Total receivable from all members
Yes
24
Attendance register
25
Pay slip
Yes
26
Pay sheet
Yes
27
Pay register
Yes
28
Reminder letters
Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved
Customisable/
Integration
Yes
Contd.. 22
Tally.ERP 9 Fitment- Accounts Management
Sl No
Requirement
Tally.ERP 9
30
Confirmation of accounts
Yes
31
Security control
Yes
32
TDS deductions
Yes
33
Interest calculation
Yes
34
KOT entry
Yes
35
Unbilled KOT
Yes
36
Cancelled KOT
Yes
37
Cancelled bill list
Yes
38
Stock returns
Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved
Customisable/
Integration
23
Thank You
For any queries please contact :- [email protected]
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24