Transcript Slide 1
For more information, please visit www.zukamicorp.com Quickflows Presentation Why workflows? The problems out there FACT Every Company Has Business Processes. (Example : Invoice Approval, Sales Order FullFillment, D.O. Approval) A History of Document Routing The problems out there Passing documents around by hand Business Pains • No Info - hard to track the status of a document – where is it? • No Trail - Hard to track changes • No control/security • Work Bottlenecks – no work escalation, no reminders, etc. A History of Document Routing The problems out there Passing documents by E-mail Business Pains • E-Mail No Info - hard to track the status of a document – where is it? • No Trail - Hard to track changes • No control/security • • Work Bottlenecks – no work escalation, no reminders, etc. Messy & Redundant – Many copies lying around.. How does workflow affects your Business Examples Delivery Order Late Late Service Support Late No Escalation Customer Customer A History of Document Routing Document routing needs have evolved Print (paper) E-mail Workflow Organizations are increasingly aware of the importance of workflows. Difference between Workflow and Document Management System Document Management System Workflow System Routing DMS Storage DMS Storage The Business Pains Out There The problems out there You want to: o Improve your customer service response time o Improve document trail and accountability and transparency o Prevent work bottlenecks o Identify slow work processes and improve them The Business Pains Out There The problems out there BUT , IT MUST BE AFFORDABLE !!! The Business Pains Out There The problems out there INTRODUCING Sharp and Quickflows Synergy A synergistic solution Quickflows is a powerful enterprise workflow system that works ONLY with the Sharp brand of products. The Solution A History of Document Routing The problems out there Two ways to submit documents to a workflow The two different ways • From Sharpdesk • Directly from the Sharp MFP From Sharpdesk Usage Scenario #1 DRAG AND DROP Submit documents to the workflow from Sharpdesk Step 1 – Drag document(s) into the Zukami icon within Sharpdesk Just drag any document from SharpDesk into Zukami Submit documents to the workflow from Sharpdesk Step 2 – Drag document(s) into the Zukami icon within Sharpdesk Choose a workflow to send the documents to. (Different departments see different workflows) Submit documents to the workflow from Sharpdesk You’re done! Submission Complete! (You can now check on the status of your document in the Zukami Portal) From the SHARP MFP SCAN A DOCUMENT Submit documents to the workflow from the MFP From the Sharp MFP directly into Zukami Sample business process (Invoice Approval Workflow) Approved < $5000 Invoices Finance Manager (Benny) Finance Clerk Storage Andy > $5000 Approved (Submitter) CFO (Harry) Quickflows Output Connectors “OUTPUT CONNECTORS” Sharepoint 2007 / 2010 Folder On Disk E-mail Sharpdesk SQL Server Oracle Extensibility Quickflows is extensible The value of Quickflows can be maximized via: Free downloadable workflow templates from our online library More output connectors More Dashboard charts Benefits to You Technical and Business Benefits Enhances Sharp MFP & Sharpdesk features by providing workflow functionality Design and create unlimited workflows yourself Can approve/reject from anywhere in the world Very easy to use – Drag and Drop. Even easier for those already familiar with Sharpdesk Enforce corporate governance – audit trail and history. Q&A Question & Answer Thanks for your time!