Transcript Camps Bylaw 13.12

March 16, 2010
Rules Education
Institutional Camps by
Definition

An institutional camp is any camp that is
owned or operated by a member
institution OR an employee of the
member institution’s athletics
department, either on OR off campus,
and in which prospective student
athletes participate.
Institutional Camps

Virginia Tech Policy- ALL CAMPS NEED
APPROVAL

Camps for athletes prior to their 9th grade
year (7th in Men’s Basketball) may not
need to meet all the regulations in 13.12
When Can Camps Be Held?

13.12.1.3
 Institutional Camps/Clinics may not be
conducted during a dead period
 No recruiting- even verbal or written offersmay occur during an Institutional Camp
When Can Camps Be Held (MBB)

13.12.1.1.4
 Can only be conducted during June, July,
August, or any calendar week that includes
days of those months.
 For example: May 30-June 5
When Can Camps Be Held
(Football)

13.12.1.1.3
 Can only be conducted during two periods of
15 consecutive days in the months of June
and July or any calendar week that includes
those months.
Brochures

Brochures- 13.4.1 c
 Any content or design
 Limited to a single two sided sheet
 No larger than 17x22 inches when fully
opened
 Can be provided student athletes at any age
Brochures

Brochures- 13.4.4.1.2
 Can be in a periodical
 May not exceed one-half page
 The camp directory must include multiple
listings of summer camps on each page
(at least two camp advertisements of the same size must appear
on a page)
Employment

13.12.1.5
 You may NOT employ a PSA
 Prospects may NOT volunteer

13.12.1.5.3
 PSA or current SA may NOT operate a
concessions table
Employment

13.12.2.1- Student Athletes
 General supervisory responsibilities
 Earnings must commensurate with the going
rate for camp counselors of the same
teaching ability/experience
 A student athlete who only lectures or
demonstrates may NOT receive
compensation
Employment

13.12.2.2- High School, Prep School,
Two Year College Coaches
 Earnings must commensurate with the going
rate for camp counselors of the same
teaching ability/experience
 Is not hired on the basis of reputation or
contact with potential prospects
Employment for Basketball
May NOT hire an individual associated
with a recruited prospect until the
prospect has enrolled at a different
institution OR has exhausted eligibility at
our institution
 An individual associated with a recruited
prospect may NOT volunteer
 You may hire an outside agency to help
with registration and fees

Discounts

Interpretation- 08/27/2009
 An institution may offer discounted
admissions to its camps and clinics based
on objective criteria unrelated to athletics
abilities (e.g., registration prior to a specific
date, online registration, attendance at
multiple sessions), provided such discounts
are published and available on an equal
basis to all who qualify.
Insurance

Virginia Tech Policy
 Campers must have own medical insurance
 Minimum $500,000 per occurrence with
Virginia Tech named as “additional insured”
Other Requirements
Deposit Slip
 Detailed Pay Scale
 Accurate Financial Records

When Are Things Due?
Approval is required 30 days PRIOR to
the start of camp
 Post Camp Reporting is due 60 days
AFTER camp is finished

New Legislation

2009-51-B
 In sports other than football, to specify that
an institution's camp or clinic shall be
conducted on the institution's campus or
within a 100-mile radius of the institution's
campus.
New Legislation

2009-51-B Continued
 A camp or clinic is considered an institutional
camp or clinic if multiple institutions
constitute majority ownership (e.g., 51
percent). Further, such a camp or clinic is
considered an institutional camp or clinic for
all institutions with any percentage of
ownership
New Legislation

2009-51-B
 We have exceeded 30 votes
 This proposal will be voted on again next
January
 IS in effect for THIS YEAR