Transcript Implementing Guidance for the Reports on Use of Funds

Q&A






OCGA: Lynelle, Pamela
SIO: Nancy Wilson
Subcontracts: Linda Collins, Steve Carter and
Bob Beiner
Health Science: Andrea Rollins
ACT: Mojgan and 2 other programmers
(Sandra & Kamal)
OPAFS: Mark & Choa






Basic Principles and Requirements
Overview Process for ARRA Awards
New Program Codes for ARRA Awards
Letter to PI
Current Status
Reporting Objectives:
◦
◦
◦
◦

Timelines
Control and Accountability
Data Elements
Reporting on Jobs Creation Estimates
Resources

TRANSPARENCY

ACCOUNTABILITY

OVERSIGHT
◦ Who is receiving Recovery Act dollars and in what
amounts?
◦ What projects or activities are being funded with
Recovery Act dollars?
◦ What is the completion status of such projects or
activities and what impact have they had on job
creation and retention?
Current Program code
ARRA Program
Instruction
400000
400005
Research
440000
440005
Stipend – Undergraduate
Fees - Undergraduate
770030
770050
770005
770015
Stipend – Graduate
Fees - Graduate
780030
780050
780035
780055
Public Service
620000
620005
Stdt Social & Cult Activities
682000
682095
Academic Support
430000
430005
Construction
960000
960005
DATE
NAME
Department
SUBJECT:
ARRA Award Notice
On behalf of UC San Diego, we would like to extend our sincere congratulations to you on your success in being awarded
funds under the American Recovery and Reinvestment Act (ARRA). Through our campus’s collective efforts, we have
already secured more than $50M, enabling UCSD to play a significant role in this important economic stimulus
program.
All recipients of ARRA funding are being reminded of the President’s commitment to ensuring that public funds are
expended responsibly and in a transparent manner, as mandated by Congress. UC San Diego will publish quarterly
reports summarizing the use of ARRA funds. As a recipient of ARRA funds, portions of each quarterly report will be
your responsibility as a PI. You will receive guidance soon on how to prepare these reports. Final submission of all
of UCSD’s ARRA-sponsored research must be received by the federal Office of Management and Budget (OMB) by the
tenth day of each month following the last day of the quarter summarized in the report. Since the first such quarter
ends September 30, 2009, the first report will be due October 5, 2009.
We should note that failure to meet the reporting requirement may result in actions by the sponsoring agency to ensure
compliance, including withholding funds and terminating the award.
Congratulations again on your award, and thank you for your cooperation in carrying out its rigorous reporting
requirements.
Arthur B. Ellis
Vice Chancellor – Research
External and Business Affairs


Steven W. Relyea
Vice Chancellor –
CURRENT STATUS AT SEP. 3

How many proposals funded as of Sep.3?
◦ 125

What is the total sum of money funded as of
Sep.3?
◦ $57 million (Total 125 Awards)
HS: $21 mil (51 Proposals Awarded)
AA: $20 mil (55 Proposals Awarded)
MS: $15 mil (19 Proposals Awarded)
What is the frequency of Reporting?
◦ Quarterly (3/31, 6/30, 9/30 & 12/31)
◦ Quarterly reporting due regardless of when the
ARRA awards received during the quarter
◦ Final (reporting period end date shall be the end
date of project/grant period)
Inputs Needed from
Departments
PI ARRA Award
Progress
Update
Quarter End
Jul-Sep 2009
Oct-Dec 2009
Jan-Mar 2010
Apr-Jun 2010
Deadline to Submit to
ARRA Central Center
Oct. 5, 2009
Jan. 5, 2010
Apr. 5, 2010
Jul. 6, 2010
Via email to
ARRAReportingTeam
@ucsd.edu
When is the reporting required to begin?
Initial reports are due October 10.
Reporting is cumulative from enactment of the
Recovery Act.
How will recipients report?
Report via www.FederalReporting.gov by ARRA
Central Reporting Team
Can Section 1512 reporting be combined
with existing Federal reporting
requirements?
No, www.FederalReporting.gov is exclusively for
Section 1512



No waivers to reporting will be granted
Non-compliance could be treated as a
violation of the award agreement
Finally, all the information will be available to
the public through www.Recovery.gov

Prime recipients are required to report on all jobs they
have created or retained as a result of the Recovery Act,
by project or activity.
◦ Jobs “Created”
 New position that was added as a result of the ARRA
funding and actually filled.
 Only compensated employment is to be reported.
◦ Jobs “Retained”
 Those that would not be continued without ARRA
funding.

The number of jobs is expressed as full-time equivalents (FTEs):
FTE =


Total hours worked in jobs created or retained
Number of hours in the full-time schedule.
This information will be reported as two separate fields – a numeric field and
a separate narrative with an expanded description of the job creation and
reporting methodology.
Quarterly reporting can be either a reasonable average of FTEs created or
retained during the quarter, or it could be done at a single representative
point in time.

Issue of Graduate Students and how to report
them as an FTE. Our students are considered
full time but only get paid 48.44%. If we have
a full-time GSR on the project at the reduced
% should we show them as a .50 FTE or as 1
FTE?

ARRA Blink Pages:
◦ Main page: arra.ucsd.edu

ARRA Central Reporting Team:
◦ Email to [email protected]
Any Questions??