Transcript Data Security Solutions for Canon imagePASS-S1
Canon Security Solutions For imageRUNNER Series imageCHIP Devices
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Canon Security Solutions Overview
Introduction to Canon Security Technology and Goals
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Typical Customer Security Concerns
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System Architecture Security
-imageRUNNER Controller Security -MEAP Architecture Security -imageRUNNER FAX Security •
Hardware Architecture Security
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Device Security Features
-HDD Security -Device Access Security (Authentication) -Document Security -Device Management
Typical Customer Security Concerns
device is returned?
Which Canon Security features might address these customer concerns?
Security Overview
Canon has introduced a security related workflow to help improve Device Security, Data Protection & Information Integrity
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Document Security
Encrypted Secured Print Watermark/Secure Watermark Copy Set Numbering Encrypted PDF Digital Signature PDF FAX Forwarding FAX Destination Confirmation
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HDD Security
HDD Data Erase HDD Data Encryption HDD Format Mail Box Password Protection Job Log Conceal
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Mail Server Security
POP Authentication before SMTP SMTP Authentication
Internet • • • • • •
Network Security
MAC Address Filtering IP Address Filtering SSL Encryption Network Application On/Off USB Block Destination Restriction
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Device Access Security
Department ID (up to 1000 IDs) User Authentication (SDL/SSO) Function Authentication (AMS) Control Card / Card Reader system (optional) Smart Card Authentication
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Device Management
DIDF (Device Information Delivery Function) Key Switch Unit
imageRUNNER Architecture Security imageRUNNER Controller • imageCHIP controller is the heart of every imageRUNNER device
imageRUNNER Architecture Security imageRUNNER Controller Security • imageCHIP Controller Unix-based, Real Time Operating System • Closed and proprietary system not widely distributed • • • Not standard UNIX code Not a common target for viruses or hackers Source Code expressly designed to run Canon embedded applications In Comparison, Linux Based MFP: • Open architecture widely distributed • Higher potential of hacking and manipulation of embedded device and network
imageRUNNER Architecture Security MEAP Architecture Security • SDK distribution restricted & controlled • Virtually impossible to alter a MEAP app or write a rogue application • Application integrity secured by Canon Inc.
• MEAP Applications “digitally” signed with special “signature” and license • If application is modified, signature code will not match and application will not run • Application and license file are encrypted
imageRUNNER Architecture Security imageRUNNER FAX Security
iR Fax Boards have “Firewall” Protection
• Firewall physically and logically separates the fax board from network functions • Residing on the main controller board • G3 fax board implementation connects to PSTN & responds only to CCITT.T30 commands and does not support network communication protocols • iR Fax Board does not have binary transfer function • Not possible to receive data files other than fax image files
Security Features Standard imageRUNNER Hard Disk Drive & RAM Security Hard Disk Drive • Temporary/permanent data and directory are written in random non contiguous locations on hard drive • Data is compressed in a proprietary file format; Not functional/readable outside of iR • Mail Box Password Protection Job Log Conceal • Hides the list of completed jobs • Aids in regulatory compliance RAM Volatility • At Power shut-down, information on RAM is cleared
Hard Disk Drive Security Features cont.
Securely Remove Information at End of Device lifecycle •
HDD format
is standard on all imageRUNNER Devices •This feature, once activated, will overwrite entire user partition: Contacts, documents in mailbox, all other user image data •Overwrite using random data up to three times (Security kit not required (once with null is standard setting)) •Reduce concern for Customer to need to destroy/remove hard drive to protect company information
Key Uses for HDD Format: End of Lease End of product lifecycle Device relocated to new department Supported Devices:
iR105+/9070/8070/6570/5570/5070/ 4570/3570/2870/2270/ iR7105/7095/7086 iRC6870U/C5870U/C3170U/C3170i/ CiRC5185/5180/4580/4080/ 3380/2880
Hard Disk Drive Security
Optional Available Security Features
• Hard Disk Drive Data Encryption (up to 256-bit), AES • Hard Disk Drive Data Erase
Hard Disk Drive Security Features • • • •
Hard Disk Drive Data Erase
Overwrite each copy, print, scan and fax job Up to three different levels of erasing documents: •Once with null •Once with random •Random data three times for maximum Overwriting prevents data retrieved by disk/file recovery Overwriting is resistant to keystroke recovery (Hacker Tools)
Deletion of Job Data Using the imageRUNNER Data Erase Function
Hard Disk Drive Security Features Hard Disk Drive Data Encryption (256-bit), AES • • • • • Mathematical algorithms are used to scramble bits of data or any image stored on the hard drive The data is encrypted using 256-bit, AES encryption A secret Key that is created to encrypt all images before written to the HDD •This will protect both temporary and stored jobs/data Canon MFP Security Chip 1.00 is key Canon proprietary component inside every HDD Encryption Kit Has acquired EAL3 status under the Common Criteria Program (also known as ISO 15408 )
Device Access Security (Authentication) Implement mandatory proper identification and authentication to utilize: Print, Copy, Fax, Email • Department ID Management • Simple Device Log-in (SDL) • Single Sign On (SSO)
Device Access Security (Authentication) Department ID Management • Allows Administrators to configure the imageRUNNER device with valid IDs and passwords • Helps Limit Print output volumes by users/ departments • Restricts system access • Supports up to 1,000 accounts • Up to 7 digit ID and password for each account • Ability to track • Job histories • Volumes • Restrict individual job functions Screenshot from Color Device
Device Access Security (Authentication)
Simple Device Log-in (SDL) Authentication
• An enhanced version of Department ID Management • Grants access only after verifying an additional “Personal” ID and Password • Any message sent from an imageRUNNER Device using SDL, the users will have email automatically displayed
Device Access Security (Authentication)
Single Sign On (SSO) Authentication
• For environments utilizing Active Directory. • Allows employees to access an imageRUNNER device on the network using the same ID and password as their PC.
• Utilizing SSO, administrators can track each user for each specific imageRUNNER device
Device Management Access Management System A device management feature that allows access restrictions to be assigned to users and groups to restrict entire functions or restrict specific features within a function
COPY AVAILABLE IT SEND AVAILABLE MAIL BOX AVAILABLE B/W & Double Sided COPY SEND MAIL BOX No Restrictions Manager AVAILABLE AVAILABLE AVAILABLE COPY SEND MAIL BOX AVAILABLE AVAILABLE AVAILABLE Double Sided Staff COPY SEND MAIL BOX AVAILABLE BLOCKED BLOCKED Contractor B/W & Double Sided COPY SEND MAIL BOX AVAILABLE BLOCKED BLOCKED Guest
What can be restricted with AMS?
Device Management Copy (Allowed / Not Allowed)
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Color copying
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2 Sided Copies
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Page Layout Send (Allowed / Not Allowed)
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Destination Type
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Specific Address Domains
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Address Book Access
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Device Signature PDF Mail Box (Allowed / Not Allowed)
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Print / Color Print
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2 Sided printing
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Page Layout
* Printing from the PC cannot be restricted *Scan Tab (Twain Scanning) cannot be restricted * Does not currently support SSO authentication
Web Access (Not Set, Allowed / Not Allowed)
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Leave unspecified or allows or prohibits use of Web Access Function Hold (Not Set, Allowed / Not Allowed)
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Leave unspecified or allows or prohibits use of the Job Hold Function Print job (Not Set, Allowed / Not Allowed)
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Leave unspecified or allows or prohibits use of the Print Job Function MEAP Applications (Not Set, Allowed / Not Allowed)
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Leave unspecified or allows or prohibits use of any MEAP Applications. Features for applications can be restricted separately
Network Security imageRUNNER Network-based Access Controls
Controlled Access to Ports and Services
•System Administrator can disable services and ports to lessen system vulnerabilities, ex: IPP, FTP, SNTP, SNMP, RAW, LPD, etc… •imageRUNNER device is set up to support only necessary protocols used for transferring data
Network Security imageRUNNER Network-based Access Controls IP Address Filtering • Authorized IT personnel can reject or permit incoming packets from other IP Addresses • Restrict access to the imageRUNNER device for: • • Specific Users Group Users MAC Address Filtering • Used for smaller networks • Allows or denies access to specific addresses • Up to 100 Mac addresses can be registered from the UI • Mac Addresses have higher priority than an IP Address (they never change)
Network Security imageRUNNER Data Protection Secure Socket Layer (SSL) Encryption • Ensure scanned and Universal Send documents on the network are safely transmitted to the recipient • SSL also supports RUI, I-FAX, Web Access, & DIDF • Encrypts information transferred from the device over a network
Document and Information Security Secured Print Encrypted Secured Print Password-protected Mail Boxes
Document and Information Security Encrypted Secured Print
Two layers of security: 1. Encryption of Document Data itself 2. Password Protection
The encrypted data will not be decoded until the user enters the correct password After printed out, the data will be deleted
User name and file name will not be shown on the Status Monitor *Encryption *Password *Entering Password, then decode and print out Encrypted Secure Print Job Secure Print Job
NOTE: The user can not select the Secure Print when Encrypted Secure Print is in effect.
Document and Information Security imageRUNNER HardCopy Security • Secure Watermark This embeds hidden text within the backgrounds of documents
Original (Secure Watermark w/ Color Background) “ COPY ” appears when document is Copied/Printed
Document and Information PDF Encryption Option for Universal Send (PDF Security Feature Set) Security • Enables PDF’s sent over a network to have Adobe Standards of encryption.
• Performed directly at the imageRUNNER device without the need for additional software • A password will be required for the end user to use the PDF sent through USend. • The password can be encrypted for further security • Optional 40 or 128-bit Encryption
• Document and Information Security Digital Device Signature PDF (Universal Send PDF Security Feature Set) Device Signature mode enables user to add a digital signature to PDF data, which enables the recipient to verify which device scanned it and tracks if the file has been altered.
Name and S/N of device is attached When using SSO and SDL* with device signature, user’s e-mail address will appear in Document Properties as Author Tracks document alteration. If PDF is altered, revisions change to 1 of 1 to 1 of3.
*(SDL note) E-mail address will only appear based on set-up Benefit: Helps to send documents securely by preventing security problems such as impersonation and unauthorized alteration of documents NOTE: Device Signature and User Signature can be combined. Device Signature mode uses the certificate and key pair inside the device. Users can register only one key pair. The name of the generated/updated key pair is set to ‘Device Signature Key’. The expiration date for the device signature is set to 5 years after its key pair was generated/updated.
Document and Information Security • Digital User Signature PDF Digital User Signature mode enables user to add a digital signature to PDF data, which enables the recipient to verify which user scanned it and whether the document has been altered.
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The User Signature mode is available only if the optional Digital User Signature PDF Kit is activated. SDL or SSO must be set and a user certificate must be installed in the machine using the RUI. The Device Signature and the User Signature can be combined, however the Device Signature will be added before the User Signature which result in the document to be handled as if it has been altered without authorization when the recipient verifies the Device Signature.
Document and Information Security Destination Restriction
In combination with the features below, administrator can put restriction for destinations of Universal Send feature to help prevent sending to wrong destination and information leaks.
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Address Book Password A password is set, restrictions can be placed on the registering, editing, and erasing of destinations
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Restrict New Address Enables you to restrict the entering of new addresses Only the following to be specified as destinations:
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Stored in the Address Book
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LDAP servers
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User Inboxes
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One-touch buttons
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Favorites buttons
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Your e-mail address (Send to Myself, if using SDL/SSO login)
When the restriction feature is on, these buttons are grayed out.
imageWARE Accounting Manager imageWARE Accounting Manager for meap
Comprehensive
Audit trail
for usage of copy, print, & scan Most complete Cost Recovery tool to analyze usage on both imageRUNNER MFP and LBP line together Provides the Administrator the ability to view/download device workload statistic and generates reports by: Individual Group Device Department
Typical Customer Security Concerns
Can someone access the information I copy, print, scan or fax on a MFP?
Canon Standard security hardened Architecture SDL SSO device is returned?
Mac & IP address filtering eCopy Authorized Send Encrypted PDF