Transcript Graduate Student Payroll

Liberal Arts Payroll Process
Graduate Student/Limited-term Lecturer
CLA Payroll Center
[email protected]
Marit Best - 43654
Account Clerk
BRNG 1131
[email protected]
• Administration
• CLA IT
• Development
• Engagement
• Student Services
• Interdisciplinary Studies
• Afro-American Studies
• American Studies
• Comparative Literature
• Linguistics
• Women’s, Gender and Sexuality
Studies
• Communication
• History
• Languages and Cultures
Roann Riggins-Keller - 43650
Account Clerk
BRNG 1129
[email protected]
• Anthropology
• English/MFS
• Philosophy
• Political Science
• Sociology
• Theatre
• Visual and Performing Arts
Sandy Kellogg - 43656
Account Assistant
BRNG 1274A
[email protected]
Graduate Student Information
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Individuals appointed to a graduate staff classification or a graduate fellowship
must be formally admitted to a degree-seeking program or teacher license
program.
Graduate students must be registered for a minimum of three course or
research hours at 50000 or 60000 level.
Fellows must be registered as a full-time student (8 hours fall and spring and 6
hours summer session).
If student is registered for less than 4 credit hours they will not be exempt
from having social security and medicare taxes being withheld.
Students not admitted or registered must register immediately or be removed
from grad appointment or fellowship.
International students limited to .50 FTE when classes are in session.
• During summer session international students may hold appointment over
.50 FTE as long as they aren’t registered in the session they are receiving
payment.
Liberal Arts Graduate Step Scales
ACADEMIC YEAR STEP SCALE
FISCAL YEAR STEP SCALE
2014/15 Graduate Steps
2014/15 Graduate Steps
Steps
25%
50%
75%
100%
Full Time
Univ Minimum $ 751.22 $ 1,502.44 $ 2,253.67 $ 3,004.89 Annual
Steps
25%
50%
75%
100%
Full Time
Univ Minimum $ 676.17 $ 1,352.25 $ 2,028.42 $ 2,704.50 Annual
Step 1
$ 766.78 $ 1,533.56 $ 2,300.44 $ 3,067.22 $ 27,605
$
Step 2
6,901 $ 13,802 $ 20,704 $ 27,605
7,069 $ 14,138 $ 21,206 $ 28,275
Univ Minimum $ 824.89 $ 1,650.00 $ 2,474.78 $ 3,299.78
Step 2
Full Time
Annual
7,424 $ 14,850 $ 22,273 $ 29,698
Criteria for Step Level
Step 1 -- Years 1 and 2
Step 2 -- Years 3 and above
Grad Lecturer -- must have passed preliminary exam and classified as doctoral candidate
8,281 $ 16,562 $ 24,844 $ 33,125
$ 706.75 $ 1,413.50 $ 2,120.33 $ 2,827.08 $ 33,925
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Grad Lecturer $ 824.89 $ 1,650.00 $ 2,474.78 $ 3,299.78 $ 29,698
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$ 690.08 $ 1,380.17 $ 2,070.33 $ 2,760.42 $ 33,125
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$ 785.44 $ 1,570.89 $ 2,356.22 $ 3,141.67 $ 28,275
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Step 1
8,481 $ 16,962 $ 25,444 $ 33,925
Univ Minimum $ 742.50 $ 1,484.92 $ 2,227.42 $ 2,969.83
Full Time
Annual
Grad Lecturer $ 742.50 $ 1,484.92 $ 2,227.42 $ 2,969.83 $ 35,638
$
8,910 $ 17,819 $ 26,729 $ 35,638
Graduate Appointment Spreadsheets
GRADUATE TEACHING ASSIGNMENTS
Graduate Teaching Assistants and Graduate Lecturers ONLY
Department: Disneyworld
Date prepared:
GLAY or GLFY- graduate lecturer (student must have passed preliminary exam and be classified as
doctoral candidate to be appointed as a grad lecturer)
STEP LEVEL: 1AY or 1FY - 1st year grad; 2AY or 2FY - 2nd year grad; 3AY or 3FY - 3rd year grad and beyond
Business Office Completes Only If
Account Charged Isn't 21010000
4017xxx000
Department Schedule Deputy/ Grad Secretary Completes
LEGAL NAME (lname, fname)
PLEASE SORT ALPHABETICALLY
6/11/14 2:43 PM
PUID NUMBER
xxxxx-xxxxx
STEP LEVEL
FTE
FULL TIME MONTHLY
RATE
RATE
Duck, Donald
00123-45678
1AY
0.25
3067.22
766.78
DSNY 200
Mouse, Mickey
00987-65432
GLAY
0.50
3299.78
1650.00
DSNY 450
ADDITIONAL APPOINTMENTS
FUND
COST CENTER
ORDER NUMBER
COMMENTS
OTHER GRADUATE ASSIGNMENTS
Graduate Research Assistants and Graduate Administrative/Professional
Department: Disneyworld
Date prepared:
6/11/14 3:00 PM
POSITION: Research Assistant; A/P (Administrative/Professional)
Department Schedule Deputy/ Grad Secretary Completes
Business Office Completes
PUID NUMBER
xxxxx-xxxxx
AY
or
FY
POSITION
FTE
MONTHLY
RATE
SUPERVISOR
Duck, Daisy
00924-37521
AY
RESEARCH
0.50
Step 2
John Smith
Mouse, Minnie
00542-37513
AY
A/P
0.50
1,510.00
Jane Jones
LEGAL NAME (lname, fname)
PLEASE SORT ALPHABETICALLY
ADDITIONAL
APPOINTMENTS
FUND
COST CENTER
ORDER NUMBER
COMMENTS
Graduate Teaching Assignment Spreadsheet
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Graduate students with instructional related duties only.
Add student’s LEGAL name and PUID only for students being paid by your department.
From drop down box select appropriate number of years teaching:
• 1AY or 1FY – first year grad.
• 2AY or 2FY – second year grad (have taught 2 complete academic year semesters).
• Academic year semester DOES NOT included summer session.
• 3AY or 3FY – third year and above (have taught 4 complete academic year
semesters).
• GLAY or GLFY – student must have passed preliminary exam and be classified as a
doctoral candidate teaching beyond 10000-level courses. Student has been a
Graduate Teaching Assistant for at least four academic sessions.
From drop down box select FTE.
Spreadsheet will calculate Full Time Rate and Monthly Rate.
In Comments column add course number student is teaching and any additional
comments.
Save and e-mail spreadsheet to department business office.
Department business will review for fund/cost center and teaching allocation limit.
Department business office will forward to CLA Payroll Center.
Other Graduate Assignment Spreadsheet
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Graduate research and graduate administrative/professional appointments are for
non-instructional related duties.
Add student’s LEGAL name and PUID for only students being paid by your
department.
From drop down box select AY (academic year – 9 month appointment) or FY
(fiscal year – 12 month appointment).
From drop down box select type of position.
From drop down box select FTE.
Add monthly rate, supervisor name, and any additional comments. Department
MUST include monthly rate but if paid on CLA Step Scale you can list step level
(e.g. Step 2).
Save and e-mail spreadsheet to department business office.
Department business office will add fund/cost center.
Department business office will forward to CLA Payroll Center.
Grad Student Process After Cut-Off
Once the deadline for submitting spreadsheets has passed please submit
changes in the following manner:
• Cut and paste the lines you want to change into a blank spreadsheet.
Make necessary corrections. Please do not resend complete list.
• Save and e-mail spreadsheet to department business office.
• Department business office will review for fund/cost center and teaching
allocation limit.
• Department business office will forward to CLA Payroll Center.
Limited-term Lecturer Information
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Department will prepare and e-mail limited-term lecturer offer letter to the
CLA Payroll Center along with a copy of their vita (new limited-term lecturers
only or if there are significant changes) for Dean’s prior approval. The CLA
Payroll Center will prepare contract and route for Dean’s approval. Approved
letter and contract will be returned to department so both can be printed and
routed for signatures. Offer letter template is located at
http://www.cla.purdue.edu/resources/business-office/documents/limtlect.doc
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Limited-term lecturer appointments are limited to one semester at a time.
However, international offer letters may be prepared for entire academic year
but will require a separate contract for the fall and spring semester.
Limited-term lecturers may not be employed (in all University limited-term
lecturer appointments) for more than six continuous academic-year semesters
at .50 FTE or greater without prior Provost approval.
If currently a grad student offer letter must include contingency if student
does not graduate at end of current semester or must include a copy of Thesis
Deposit Receipt from Graduate School or proof of graduation (diploma or
transcript).
Liberal Arts Limited-term Lecturer Scale
CLA 2014-15 Limited Term Lecturer Payscale
Semester Gross Pay
13/14 Rate
Per course
Levels
25%
33%
50%
58%
67%
75%
88%
91%
100%
$3,260
$3,310
Level 1
$ 3,310
$ 4,369
$ 6,620
$ 7,679
$ 8,871
$ 9,930
$11,651
$12,048
$13,240
$3,285
$3,335
Level 2
$ 3,335
$ 4,402
$ 6,670
$ 7,737
$ 8,938
$10,005
$11,739
$12,139
$13,340
$3,315
$3,365
Level 3
$ 3,365
$ 4,441
$ 6,730
$ 7,806
$ 9,018
$10,095
$11,844
$12,248
$13,460
$3,365
$3,415
Level 4
$ 3,415
$ 4,507
$ 6,830
$ 7,922
$ 9,152
$10,245
$12,020
$12,430
$13,660
$3,415
$3,465
Level 5
$ 3,465
$ 4,574
$ 6,930
$ 8,039
$ 9,285
$10,395
$12,197
$12,612
$13,860
$3,490
$3,540
Level 6
$ 3,540
$ 4,672
$ 7,080
$ 8,212
$ 9,487
$10,620
$12,460
$12,885
$14,160
$3,540
$3,595
Level 7
$ 3,595
$ 4,745
$ 7,190
$ 8,340
$ 9,635
$10,785
$12,654
$13,086
$14,380
$3,595
$3,650
Level 8
$ 3,650
$ 4,818
$ 7,300
$ 8,468
$ 9,782
$10,950
$12,848
$13,286
$14,600
$3,630
$3,685
Level 9
$ 3,685
$ 4,863
$ 7,370
$ 8,548
$ 9,876
$11,055
$12,970
$13,413
$14,740
$3,650
$3,705
Level 10
$ 3,705
$ 4,891
$ 7,410
$ 8,596
$ 9,929
$11,115
$13,042
$13,486
$14,820
$3,690
$3,745
Level 11
$ 3,745
$ 4,943
$ 7,490
$ 8,688
$10,036
$11,235
$13,182
$13,631
$14,980
$3,710
$3,765
Level 12
$ 3,765
$ 4,969
$ 7,530
$ 8,734
$10,090
$11,295
$13,252
$13,704
$15,060
$3,730
$3,785
Level 13
$ 3,785
$ 4,995
$ 7,570
$ 8,780
$10,144
$11,355
$13,322
$13,777
$15,140
$3,750
$3,805
Level 14
$ 3,805
$ 5,023
$ 7,610
$ 8,828
$10,197
$11,415
$13,394
$13,850
$15,220
$3,790
$3,845
Level 15
$ 3,845
$ 5,075
$ 7,690
$ 8,920
$10,305
$11,535
$13,534
$13,996
$15,380
$3,810
$3,865
Level 16
$ 3,865
$ 5,102
$ 7,730
$ 8,967
$10,358
$11,595
$13,605
$14,069
$15,460
$3,855
$3,910
Level 17
$ 3,910
$ 5,161
$ 7,820
$ 9,071
$10,479
$11,730
$13,763
$14,232
$15,640
$3,875
$3,935
Level 18
$ 3,935
$ 5,194
$ 7,870
$ 9,129
$10,546
$11,805
$13,851
$14,323
$15,740
$3,935
$3,995
Level 19
$ 3,995
$ 5,273
$ 7,990
$ 9,268
$10,707
$11,985
$14,062
$14,542
$15,980
$4,280
$4,345
Level 20
$ 4,345
$ 5,735
$ 8,690
$10,080
$11,645
$13,035
$15,294
$15,816
$17,380
Limited-term Lecturer Spreadsheet
LIMITED-TERM LECTURERS
Department: Disneyworld
Date prepared:
Business Office Completes Only If
Account Charged Isn't 21010000
4017xxx000
Department Schedule Deputy / Secretary Completes
LEGAL NAME (lname, fname)
PLEASE SORT ALPHABETICALLY
PUID NUMBER
xxxxx-xxxxx
APPOINTMENT
Pooh, Winnie
56789-12345
Reappointment
Pan, Peter
02468-13579
New
White, Snow
34789-12563
CITIZENSHIP FOR
NEW LTLs ONLY
International
OFFER LETTER
AND CONTRACT
10/20/14 2:16 PM
OVERLOAD
MEMO
ADDITIONAL
APPOINTMENTS
CASH PAY
Routing for signatures
0.50
7,410.00
DSNY 525
Routing for prior
approval
0.25
3,310.00
DSNY 500
3,000.00
DSNY 300
Approved
FUND
COST CENTER
ORDER NUMBER
FTE
Comments
Limited-term Lecturer (LTL) Spreadsheet
• Add LEGAL name and PUID (if known) for LTLs being paid by your
department.
• From drop down box select type of appointment.
• From drop down box select citizenship for NEW LTLs only.
• From drop down box select status of offer letter and contract.
• IF appointment will be paid as an OVERLOAD from drop down box select
status of overload memo.
• Add FTE, cash pay, course number, and any additional comments.
• Save and e-mail spreadsheet to department business office.
• Department business office will review for fund/cost center and teaching
allocation limit.
• Department business office will forward to CLA Payroll Center.
Limited-term Lecturer Process After Cut-Off
Once the deadline for submitting spreadsheets has passed please submit
changes in the following manner:
• Cut and paste the lines you want to change into a blank spreadsheet.
Make necessary corrections. Please do not resend complete list.
• Save and e-mail spreadsheet to department business office.
• Department business office will review for fund/cost center and teaching
allocation limit.
• Department business office will e-mail approval back to department
contact.
• Department contact will attach spreadsheet and e-mail approval from
department business office to e-mail including offer letter and vita (if
applicable).
Request and Leave Action for Sabbatical,
Research/Instructional/Engagement Travel,
Outside Activity Leave or Change in Duty Station
If graduate student or limited-term lecturer lives outside of the
Lafayette, Indiana area and WILL NOT work on the West
Lafayette campus they MUST complete a Request and Leave
Action for Sabbatical, Research/Instructional/Engagement Travel,
Outside Activity Leave or Change in Duty Station Form.
Form located at
PDF version - http://www.purdue.edu/hr/pdf/RLA.pdf
Excel version - http://www.purdue.edu/hr/xls/RLA.xls
Helpful Links
CLA Business Office Website is located at
http://www.cla.purdue.edu/resources/business-office/
CLA Payroll Center information located at
http://www.cla.purdue.edu/resources/business-office/facstaff/CLA%20Payroll%20Center.html
Graduate Staff Employment Manual is located at
https://www.purdue.edu/gradschool/documents/Grad%20Student%20Employment%20Manual%20Rev%2010%209%2014.pdf
Graduate School Fellowship Manual is located at
https://www.purdue.edu/gradschool/documents/Fellows_Manual.pdf