Transcript Virtual Meetings

Virtual Meetings
Using your computer to conference with others
Beau Sharbrough
PO Box 3170
Grapevine TX 76099-3170
Thesis
There are enough tools available today that any family historian
with a computer and a modem should consider some options
for virtual meetings. It is possible to use internet access to
narrow the distances between people with shared interests, and
you can actually get some really good software for free.
If you thought this was about cyber-dating, you are in the wrong place.
Virtual vs Virtuous
THE NEED FOR ORDER
WHAT KINDS OF TECHNIQUES DO OTHER PEOPLE USE
TO RUN THIS SORT OF MEETING?
Indicating when you’re through talking in a chat
Controlling a group discussion
The Virtual Meeting Assistant: General Tips
Effective meetings will:
 Focus on well chosen and clearly stated goals
 Affirm the organization's values, missions and goals
Meeting leaders should ...
Screen the agenda prior to the meeting, asking the following
questions:
Do I understand the action I am expected to take? Obtain
clarification if needed.
Is the agenda relevant to all attendees?
Is the information thoroughly prepared and appropriately
documented?
Meeting leaders should ...
Use a facilitator, when appropriate, to:
 Assist in planning the meeting
 Maintain appropriate meeting dynamics
 Encourage use of correct procedures
Meeting participants should ...
Review the agenda prior to the meeting
Be on time for the meeting
Be prepared to contribute to discussion
Remain on topic; avoid digression
Be honest; avoid withholding information
10 Characteristics of Effective Meetings
Seating
Someone takes notes
Place to record ideas in front
Which include actions
Agenda
Set future meetings
Time Estimates
Take our pulse
Consider involvement
Review and confirm at end
What’s out there
… the spectrum
WHAT KIND OF PROGRAMS ARE AVAILABLE
Chat using ICQ and AIM
Internet phone using a variety of offerings
Application sharing using NetMeeting 3.0
Videoconferencing – it’s not far away, it’s just slow and
expensive
Web Services such as Listbot.com
Instant messaging (IM) is all
about establishing a community.
IM links people at home or work,
providing a quick sense of
presence and activity.
Frank J. Derfler, Jr. senior networking editor
— December 22, 1999
S a n d i H e w le t t
B e a u 's F ir s t W ife
P e o p le a t t a c h e d t o A O L
TH E AOL B OU N D AR Y
B e a u 's S t e p D a u g h t e r
fr o m h is s e c o n d m a r r ia g e
C y n d i H o w e lls
D ic k E a s t m a n
B e a u S ha r b r o ug h
P e o p le a t t a c h e d t o o t h e r IS P s
Listbot Features
•Archives of past messages
Join our mailing list!
Enter your email address below,
then click the 'Join List' button:
•Join form for your web site
•List Home Page at http://LISTID.listbot.com/
•Web-based List Management (nothing to download!)
•Send large messages (Up to 100Kb for Free)
•Unlimited lists, subscribers, and ad-supported emails
•Announcement, moderated, or discussion lists
•Members manage their own subscriptions
WHAT HARDWARE DO YOU NEED?
 Sound card - Must be full
duplex
 Microphone – don’t get too
fancy
 Video Camera
 Digital Camera
 Snappy or other digitizer
OUR EXPERIENCES
Send online votes to the secretary or some other person responsible for
receiving and counting votes, not the entire group.
Members should declare themselves absent if they will not be able to
participate in online business.
Don’t try to do too much business at one time. You might be able to
entertain two or three business items at a time in an email meeting.
YOUR EXPERIENCES
 Society or committee meetings
 Visiting with relatives
 Discussions with other researchers
URLs of INTEREST
 .irabilis.co
 .aol.co/ai/hoe.htl
 .icrosoft.co/neteeting/
 .vocaltec.co/iphone.ht
 .net2phone.co/english/
 .ukans.edu/cis/units/cos2/v
a/vs.ht
 .bytebea.co
website: www.sharbrough.net
 .listbot.co
email:
[email protected]