Transcript K Award Guidelines

Washington University
School of Medicine
Research Administrator’s Forum
May 8, 2003
K Award Guidelines
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General and institute-specific rules.
Minimum effort percentage (75%).
Salary dollar limit ($75k - $85k).
No other salary on other NIH awards.
Research development support dollars
can fund technical salaries.
• F&A limited to 8% mtdc.
K Awards
• NIH Career Development Awards
–
–
–
–
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K05, Senior Scientist Award
K07, Academic Career Award
K08, Mentored Clinical Scientist Development
K22, Career Transition Award
K24, Midcareer Investigator Award in PatientOriented Research
K Award Cautions
• Technical personnel cannot supplement PI
effort.
• Effort percentage can drop by 25%, but not
below minimum award level (75%).
• Salaries for mentors, secretaries and
administrative assistants are not allowed.
• R01 project can/cannot overlap.
K Award - Salary
K08 Award Requirement:
Minimum 75% effort and salary limit of $85,000.
Faculty Salary:
Proposed Effort:
Calculated Salary:
Proposed Salary:
$ 80,000
$
80%
$
80%
64,000
$ 64,000
95,000
80%
76,000
$
76,000
125,000
100,000
$
85,000
Additional K-Award Info
• NIH K-Kiosk web page
– http://grants1.nih.gov/training/careerdevelop
mentawards.htm
• Individual Institute Career Award Sites
– http://www.niaid.nih.gov/ncn/training/kadvic
e.htm
• G&C and SPA
– John Michnowicz, 362-6876
– Joe Gindhart, 935-7089
PPG Effort Requirement
• Section III - Terms and Conditions of NGA
• Minimum effort required
– “PI will devote at least 25% effort to the project
for the entire budget period, in accordance with
NHLBI Program Project Guidelines.”
– “Each Project Leader must devote at least 20%
effort to the project for which they are
responsible, for the entire budget period.”
Personal Activity Report (PAR)
• A measure of the total effort for which an
employee is compensated by WUSTL,
regardless of the number of hours actually
worked.
• OMB Circular A-21 requires payroll costs to
be documented to ensure that external
sponsors reimburse the grantee only for the
time and effort actually expended on their
behalf.
• After-the-Fact Activity certification method.
After-the-Fact Activity Records
• The report will reflect an after-the-fact
reporting of the percentage distribution
of activity of the employee.
• Faculty/staff must review, modify if
necessary and certify that effort
percentages are a reasonable estimate of
the work performed.
Name:
SSN:
Reporting Period:
Personal Activity Period:
July-Dec 2002
07/02 - 12/02
Activity
Prinicpal Investigator
Purpose/Title
Agency Number
Departmental Research
Research in the Field of
Smith, John A.
111-11-1111
Semi Annual
Effort
By
Category
% of
Effort
10
Account Number
22 3259 11 14 2####
10
Patient Care
Neurology-XYZZ
35
12 3259 11 15 02####
35
Organized Research
Smith, Dr. John A.
Neurological Pathways in
Smith, Dr. John A.
Chronic Neural Breakdowns
1R01QR98752
25
22 3259 11 20 512##
25
22 3259 11 20 555##
1R01YY55555
50
Dept. Administration
Smith, Dr. John A. - Non-Clinical
5
12 3259 11 40 935##
5
100
PAR Certification
• The PAR is a legal document.
• Certification is required by Federal
regulations and is subject to independent
audit and review.
• “I confirm the above activity distribution
represents a reasonable estimate of the
compensated effort expended by me
during the period stated.”
Who Can Sign A PAR?
• Strongly recommend that each individual
faculty or staff member sign their own
PAR.
• A supervisor or administrator may sign
the PAR in the absence of the employee, if
he/she has first hand knowledge of 100%
of the compensated effort for that
individual. Must document on the PAR
why the individual is not able to sign.
Par Schedule, cont.
• Medical School Campus
– Academic (faculty), report
semiannually
• December and June
– Non-Academic (staff), report quarterly
• September, December, March &
June
PAR Timeline
• Per the agreement with our federal
cognizant agency (DHHS):
– The PAR report must be signed
by the employee the appropriate
designee within 30 days of
issuance.
– The PAR report must be returned
and received by SPA within 60
days of issuance.
Changes to PAR’s
• If the actual effort performed on a sponsored
project differs from the percentage noted on
the PAR by:
– Less than 5%, no adjustment is necessary.
– More than 5%, the PAR should be adjusted
manually to reflect the correct effort percentage.
A Payroll Cost Transfer (PCT) form should be
submitted to properly restate the salary for the
PAR period.
Payroll Cost Transfers (PCT’s)
and PAR’s
• Compare the period covered by the PCT to the
current or prior PAR period.
• Has the PAR been generated?
– Consider the system date
• Has the PAR been received and/or submitted
back to Sponsored Projects Accounting?
• Does the PCT effect the PAR percentages by
more than 5%?
– Adjust PAR to reflect PCT and submit/resubmit
Additional PAR Info
• Contact Sponsored Projects Accounting
– Liz Colletta, 935-5757
– Melissa Evers, 935-7939
– Joe Gindhart, 935-7089
• Consult SPA website
• Consult School Of Medicine - Finance
website.
Washington University
School of Medicine
Research Administrator’s Forum
May 8, 2003