Transcript Publisher Lesson 2 Enhancing Publisher Documents

Publisher Lesson 2
Enhancing Publisher Documents
Microsoft Office 2010
Introductory
1
Pasewark & Pasewark
Objectives
Publisher Lesson 2

2




Understand guides.
Enter text.
Insert pictures.
Work with objects.
Create a building block.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Objectives (continued)
Publisher Lesson 2

3


Insert text from a Word document.
Use Find and Replace.
Check the spelling in a publication.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Vocabulary
Publisher Lesson 2

4




building blocks
layout guides
master page
object
panel heading
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Enhancing Your Publisher
Documents
Publisher Lesson 2

5

The use of business information sets,
templates, and building blocks helps you get
a jump start on creating publications.
Enhancing Publisher projects with your own
pictures and text is fun, easy, and provides a
way to create attractive and professionallooking publications.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Beginning a Brochure
After starting Publisher 2010, you can choose a
template such as Accent Box.
Publisher Lesson 2

6
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Understanding Guides
Publisher has many types of layout guides to
help you position objects in a publication.
Depending on the template, these can
include:
Publisher Lesson 2


7
Pasewark & Pasewark
–
Margin guides, grid guides, column guides, row
guides, and baseline guides.
Although you cannot move the default guides,
layout guides that you add yourself can be
moved with the mouse pointer.
Microsoft Office 2010 Introductory
Understanding Guides (continued)
Create ruler guides by placing the pointer
over the horizontal or vertical ruler, and
dragging the pointer from the ruler onto the
page.
To temporarily hide guides, click the View tab
on the Ribbon, then click the Guides check
box to remove the checkmark.
Publisher Lesson 2


8
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Understanding Guides (continued)
Publisher Lesson 2

As shown in the figure,
there are many layout
guide combinations that
you can add to your
pages for aligning text
and objects.
Viewing layout guides
9
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Understanding Master Pages
Publisher Lesson 2

10

If you want to move the locked layout guides
that appear on templates, you must switch to
the master page for the current publication.
The master page is a background page that
includes placeholders for text and graphics
as well as layout guides.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Entering Text
Publisher Lesson 2

11



Using templates, you can add text directly
into text boxes or panel headings.
A panel heading is the area provided for the
title or heading of a project or section of a
project.
You resize and reposition text boxes.
You can also insert text from a Microsoft
Word document.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Inserting Pictures
Publisher Lesson 2

12


You can insert pictures as new objects, or
you can replace existing pictures with newly
inserted pictures in the same location.
Pictures are automatically centered
horizontally and vertically on the page,
unless they are replacing an existing picture.
Once a picture is inserted, it can be resized
and formatted to meet your needs.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Working with Objects
Publisher Lesson 2


Objects are any items that can be modified
in Publisher using the provided tools and
features.
When you select an object, the Ribbon
changes appearance showing additional tabs
above the Format tab, depending on what
type of object you have selected.
–
13
These include Picture Tools, Text Box Tools, and
Drawing Tools.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Arranging Objects
Publisher Lesson 2

14


The Arrange group has many important
features for manipulating objects.
Using the Align and Distribute buttons, you
can align objects by their tops, bottoms,
centers, and left or right sides.
Distributing objects means to place the same
distance horizontally or vertically between
objects.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Publisher Lesson 2
Arranging Objects (continued)
15

Once you have aligned or distributed the
objects, it's a good idea to group them together
to ensure that they are not moved or deleted by
accident.

You can rotate an object left or right 90 degrees
or use the Free Rotate tool. You can also flip an
object horizontally or vertically.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Layering Objects
Publisher Lesson 2

16


In Publisher, you can stack or layer items
using the Order commands.
The Send to Back and Bring to Front
commands sends the selected object to the
back or top of the stack, respectively.
The Send Backward and Bring Forward
commands send the selected object back or
forward one level at a time.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Creating Building Blocks
Publisher Lesson 2

17


Building blocks are a collection of designs
and text placeholders that can be used to
further enhance a publication's appearance
and functionality.
You can create your own building blocks for
storing text and graphics for future use.
Once a building block is created, it can be
used in any publication.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Creating Building Blocks
(continued)
Publisher Lesson 2

18

To get started, right-click an object, then click
Save as Building Block. The Create New
Building Block dialog box opens.
Here you can assign a descriptive name to
your building block and choose which gallery
it should go in:
–
Page Parts, Borders & Accents, Calendars,
Business Information, or Advertisements.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Creating Building Blocks
(continued)
Viewing the Telephone Numbers building block in the Building
Block Library
Publisher Lesson 2

19
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Inserting Text from a Word
Document
Publisher Lesson 2

20

To insert text from a Word document, create
a text box as a placeholder to put your text
into. Click the Insert tab on the Ribbon, and
then click the Insert File button in the Text
group.
Once you find the text file you want, click OK,
and the text falls right into place.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Inserting Text from a Word
Document (continued)
A Text box is shown in the
center of this brochure pane
Publisher Lesson 2

Text box in middle pane
21
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Using Find and Replace
Publisher Lesson 2

22

The Find and Replace feature searches your
publication for a specific word or phrase and
replaces it with a new one.
You can find and replace a word or phrase
one at a time using the Find Next and
Replace buttons or replace them all at once
using the Replace All button.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Checking the Spelling in a
Publication
Publisher Lesson 2

23

You should not solely rely on spelling
checkers to proof your work.
For each misspelled word, Publisher offers a
list of suggestions to replace the misspelled
word.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Publisher Lesson 2
Summary
24
In this lesson, you learned:
 Layout guides include column, row, baseline, and
margin guides. All guides help you to align objects on
the publication page. Layout guides on each template
are locked but can be moved on the master page.
There are many layout guide combinations that you
can add to your publication using the Guides button in
the Layout group on the Page Design tab. Ruler
guides are dragged from the horizontal or vertical
rulers.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Summary (continued)
Publisher Lesson 2

25

Publisher templates come with text box placeholders that
you can customize by entering your own text. You can
add text directly into text boxes or panel headings. When
you have entered text, it’s best to zoom in on the text so
that you can easily modify it.
In addition to using the provided clip art in Publisher, you
can insert your own photographs and illustrations using
the Picture button in the Illustrations group on the Insert
tab. Pictures can be modified using the many formatting
options on the Ribbon. When a picture is selected, the
Ribbon displays the Picture Tools tab above the Format
tab.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Summary (continued)
Publisher Lesson 2

26
Publisher provides many ways to work with
objects. The Arrange group offers a collection
of commands for manipulating objects—all of
which help create a professional-looking page.
You can align and distribute objects, layer
objects, rotate and flip objects, and group them
together. Grouping allows you to treat a batch
of objects as one object.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Summary (continued)
Publisher Lesson 2

27
You can convert your own text and graphics
to building blocks so that they can be used
over and over. You can name new building
blocks as well as categorize them. Then,
when you need to use a building block, you
can access it from the Building Blocks group
on the Insert tab.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Summary (continued)
Publisher Lesson 2

28

Inserting text from a Word document is easy and
saves time. To insert text, simply create a text
box, then, using the Insert File button, navigate
to the location of the text file on your hard drive.
Once the text is inserted, you can format it in
Publisher.
The Find and Replace pane is used for replacing
specific characters, words, or phrases. This is a
powerful feature that ensures accuracy within a
publication and saves time.
Pasewark & Pasewark
Microsoft Office 2010 Introductory
Summary (continued)
Publisher Lesson 2

29
Publisher offers a standard spelling checker
that examines a publication for any
misspelled words, offers a list of suggested
replacements, and lets you fix a misspelling
by choosing one of the suggestions. If a word
is not misspelled, you can ignore the entry. In
addition to using the spelling checker, it is
always best to proofread a document for
content and accuracy.
Pasewark & Pasewark
Microsoft Office 2010 Introductory