Transcript Citizens Oversight of Prop. 39

Training for County Office Visits
Required by Williams Legislation
Facilities Update for 2007-2008
Presented by:
California County Superintendents
Educational Services Association
(CCSESA)
May 7 & 9, 2007
Williams Facilities Update
Overview
 Review changes in the Emergency Repair
Program
 Review definition of Good Repair
 Review Permanent Evaluation Instrument
and the rating system for 15 categories and
overall site
 Review how a County Superintendent may
follow up on site visits
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
AB 607 - ERP
 EC 17592.72(a)(2) – Changes the
Emergency Repair Program (ERP) to
include a grant program along with the
current reimbursement program
 The current reimbursement program requires work
be funded by District and reimbursement request
be approved before processing reimbursement
 New grant program requires cost estimate of
repairs to be completed for grant funding and audit
of application upon completion of work
 Waiting for the date the new ERP will be available
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
Emergency Repair Program
 Changes to the ERP resulting in the
creation of a grant program will eventually
replace the current reimbursement program
 Schools where API scores have improved
to deciles 4 and above will no longer be
eligible for ERP funding starting with new
cohort.
 ERP application submittal deadline for
schools in this situation is June 30, 2007
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
ERP Grant Program – cont.
 If a grant application is filed prior to June
30, 2007 projects can be completed after
the school becomes ineligible (specific
timeline identified in new regulations)
 Request must be $5,000 or greater unless
you can justify a lesser amount
 Separate request for each school site, but
you can now combine different types of
projects on the same site to reach $5,000
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
ERP Grant Program – cont.
 Grant application should include:
 Site and contact information
 Year of original construction of the school
 What system or component needs to be
repaired/replaced?
 Do you propose to repair or replace the existing
system/component?
 Describe the health and safety threat problem at
the site.
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
ERP Grant Program – cont.
 Examples of documentation you may
submit to substantiate the health and safety
threat
 Photos showing the problem
 Signed copy of the Interim Evaluation Instrument
identifying the problem
 Copies of complaints made by parents, students,
or staff referencing the problem
 Inspection report by a qualified individual(s) or
firm(s)
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
ERP Grant Program – cont.
 Other information to include:
 How do you plan to mitigate the health and safety
threat?
 Will Division of State Architect approved plans and
specifications be required for this project?
 Estimate of how much the project will cost,
including planning, testing/inspection, and
construction costs (note OPSC discussion on
approval of consultant fees)
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
ERP Grant Program – cont.
 Upon grant approval, an initial fund release
will be made (when?)
 Once the project is complete an
expenditure report is required to provide
the final cost for verification
 Actual cost will be compared to the grant
amount to determine if money needs to be
returned to the state or if additional funds
need to be released to the District
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
Emergency Needs
 From EC 17592.72(c)(1) – “Emergency
facilities needs means structures or
systems that are in a condition that poses a
threat to the health and safety of pupils or
staff while at school.”
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
Emergency Needs – cont.
 These projects may include, but are not
limited to:
 Gas leaks
 Nonfunctioning heating, ventilation, fire sprinklers,
or air conditioning systems
 Electrical power failure
 Major sewer line stoppage
 Major pest or vermin infestation
 Broken windows or exterior doors or gates that will
not lock and that pose a security risk
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
Emergency Needs – cont.
 Types of projects - continued:
 Abatement of hazardous materials previously
undiscovered that pose an immediate threat to
pupil or staff
 Structural damage creating a hazardous or
uninhabitable condition
 Emergency facilities needs do not include
any cosmetic or nonessential repairs
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
AB 607 – Good Repair
 EC 17002(d)(1) – Definition of Good Repair
 19 criteria areas are defined, similar to criteria in
the Interim Evaluation Instrument (IEI) categories,
with some additions
 New criteria areas include:
 Roofs, gutters and downspouts
 Overall cleanliness
 Unabated graffiti
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
Good Repair
 As defined in Ed Code “Good Repair” means
the facility is maintained in a manner that
assures that it is clean, safe, and functional as
determined pursuant to a school facility
inspection and evaluation instrument
developed by the Office of Public School
Construction and approved by the board or a
local evaluation instrument that meets the
same criteria.
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
Good Repair Ed Code criteria
 A. Gas systems & pipes
 B. Mechanical systems (heating,
ventilating and existing air conditioning)
 C. Doors & windows
 D. Fences & gates; locks & hardware
 E. Interior surfaces (walls, floors, ceilings)
 F. Hazardous & flammable materials
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
Good Repair criteria – cont.
 G. Structural elements
 H. Fire sprinkler, fire extinguishers &
emergency alarms
 I. Electrical systems
 J. Lighting
 K. Pest or vermin infestation
 L. Drinking fountains
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
Good Repair criteria – cont.
 M. Restrooms
 N. Sewer systems
 O. Roofs, gutters & downspouts – new
category (visual inspection)
 P. Drainage issues
 Q. Playground equipment – new elements
including outside fixtures, seating, tables
and equipment
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
Good Repair criteria – cont.
 R. School grounds, fields, walkways
 S. Overall cleanliness, unabated graffiti –
new category includes review that
restrooms, drinking fountains, and food
preparation or serving areas appear to
have been cleaned each day that school is
in session
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
AB 607 - PEI
 EC 17002(d)(2)(A) – Development of a
permanent inspection and evaluation
instrument (PEI)
 Rating system of “good”, “fair” or “poor” for each of
the 15 categories
 Rating system of “exemplary”, “good”, “fair” or
“poor” for a summary of the entire site
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
AB 607 – PEI cont.
 EC 17002(d)(2)(B) – Development of a PEI
- continued
 Required to be in place by July 1, 2007
 Therefore, recommendations to be brought to the
June 1, 2007 Implementation Committee Meeting
 With final document presented at the
June 27, 2007 State Allocation Board Meeting
 Brings Williams inspections in line with information
required in the School Accountability Report Card
(SARC)
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
PEI
 Revisions to the Interim Evaluation
Instrument (IEI) completed by OPSC in
January 2007 incorporated EC
17002(d)(2)(A) criteria
 OPSC Working Committee with COE
representation currently developing the PEI
 Creating a format that all Districts and
COEs could use for facility inspections
(“Every school is a Williams school”)
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
PEI - continued
 LACOE model to be used by OPSC
 Rating system being developed that could
be used by all levels of inspection teams
 Quantitative vs. Qualitative ?
 Proposed system will tabulate the number
of deficiencies in each category to
determine category rating, then tabulate
the number of “good”, “fair”, “poor” ratings
to determine the overall rating
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
PEI 15 Categories
 I. Gas Leaks
 II. Mechanical Systems
 III. Windows/Doors/Gates/Fences (Interior
and Exterior)
 IV. Interior Surfaces (Walls, Floors, and
Ceilings)
 V. Hazardous Materials (Interior and
Exterior)
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
PEI 15 Categories – cont.







VI. Structural Damage
VII. Fire Safety
VIII. Electrical (Interior and Exterior)
IX. Pest/Vermin Infestation
X. Drinking Fountains (Inside and Outside)
XI. Restrooms
XII. Sewer
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
PEI 15 Categories – cont.
 XIII. Playground/School Grounds
 XIV. Roofs (as observed from the ground,
inside and outside of the building)
 XV. Overall Cleanliness of the School
 XVI. Other
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
AB 607 – Follow up visits
 Education Code (EC) 1240(c)(2)(K) –
County Superintendent may follow up on a
site visit
 County Superintendent may (emphasis added)
return to verify repairs are done
 County Superintendent may (emphasis added)
prepare a report documenting non compliance
 Reports may (emphasis added) be provided to the
governing board of the school district
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
Follow up visits cont.
 If a report is made:
 Report shall be presented at a regularly schedule
meeting
 Report shall be posted on the COE Internet Web
site
 Report would be removed from the Internet Web
site when County Superintendent verifies the
repairs have been completed
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
Follow up visits cont.
 If no report is made:
 Then the responsibility for follow up is solely with
the District
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
Presentation Contacts
 Vinceena Kelly, AIA
Regionalized Business Services Coordinator
Los Angeles County Office of Education
Ph: 562/922-8872 Fax: 562/803-4787
[email protected]
 Mamie Starr
Director, Operations/Support Services
San Joaquin Office of Education
Ph: 209/468-9230 Fax: 209/468-9102
[email protected]
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California County Superintendents
Educational Services Association
May 7 & 9, 2007
Questions?
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California County Superintendents
Educational Services Association
May 7 & 9, 2007