Transcript Word Lesson 4

Word Lesson 4
Formatting Text
Microsoft Office 2007:
Introductory
1
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Objectives
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Word – Lesson 4
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Change the font.
Change the size, color, and style of text.
Use different underline styles and font
effects.
Highlight text.
Copy formatting using the Format Painter.
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Microsoft Office 2007: Introductory
Objectives (continued)
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Word – Lesson 4
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Understand styles and apply Quick Styles.
Change the theme.
Create new Quick Styles.
Clear formatting.
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Microsoft Office 2007: Introductory
Vocabulary
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Word – Lesson 4
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Attribute
Color palette
Font
Font effect
Font size
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Font style
Format Painter
Point
Style
Theme
Microsoft Office 2007: Introductory
Formatting Text
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Word provides many tools to change the appearance
of text. You have used…
Word – Lesson 4
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The Paste Options button to choose how to format pasted
text and the No Spacing and Normal Quick Styles to change
paragraph formatting.
The AutoFormat As You Type feature to apply text and
paragraph formats.
You can also format text directly. To change the
format of text, you must first select it. You can also
change the format before you start typing, and the
text you type will be in the new format.
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Microsoft Office 2007: Introductory
Changing the Font
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Word – Lesson 4
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Designs of type are called fonts.
When creating a document, consider what type of
impression you want the text to make.
To change the font, locate the Font group on the
Home tab on the Ribbon. Then scroll to the font of
your choice.
You can use Live Preview to preview your font.
You can apply the font to text that is already typed or
to text that is not yet typed.
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Microsoft Office 2007: Introductory
Changing Font Attributes
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Word – Lesson 4
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You can change font attributes, or the way the font looks.
Font size –The height of the characters in units called
points. Standard text font sizes are 10, 11, and 12 points.
Text color –Use the color palette, which is a coordinated
set of available colors. To access, click the arrow next to
the Font Color button in the Font group on the Home tab.
Font style – Apply a style to change the font appearance,
such as bold, italic and underline.
Underline Style and Color – You can underline with one
line, multiple lines, dotted lines, dashed lines, and more.
You can also change the color of the underline.
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Microsoft Office 2007: Introductory
Changing Font Effects
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Word – Lesson 4
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Font effects are similar to font styles and can
help you enhance or clarify your text.
Some font effects are available in the Font
group on the Home tab, and others are
available in the Font dialog box.
Font effects include: Strikethrough, Double
strikethrough, Superscript, Subscript,
Shadow, Emboss, Engrave, Outline, Small
caps, All caps, and Hidden.
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Microsoft Office 2007: Introductory
Highlighting Text
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Word – Lesson 4
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You can highlight text to draw attention to an
important part of the document.
To highlight text, click the arrow next to the Text
Highlight Color button in the Font group on the Home
tab.
If text is selected, that text will become highlighted.
If text is not selected, the pointer changes to a
Highlighter pointer with a marker on it. Click the
Highlight Color button again, to turn highlighting off.
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Microsoft Office 2007: Introductory
Copying Formatting
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Word – Lesson 4
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You can copy the format of selected text to other text
using the Format Painter button.
To use the Format Painter command, select the text
with the format you want to copy.
Click the Format Painter button. Your pointer
changes to the Format Painter tool. Drag the tool
over the text you want to format.
To copy the format to more than one block of text,
double-click the Format Painter button, then click
again to turn it off.
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Microsoft Office 2007: Introductory
Understanding Styles
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Word – Lesson 4
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A style is a set of formatting options that have been
named and saved.
Using styles can save time and add consistency to a
document.
For example, you can apply formatting manually,
with Format Painter, to every heading in a research
paper.
Or, if you used a style, you could apply the style with
the click of your mouse to each heading.
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Microsoft Office 2007: Introductory
Applying Quick Styles
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Word – Lesson 4
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Word comes with many built-in Quick Styles.
To apply a Quick Style, click a button in the Styles
group on the Home tab. More Quick Styles are
available in the Quick Styles gallery.
You can see a Live Preview of Quick Styles. When
the Quick Styles gallery is open, point to a Quick
Style to see the effect in a document.
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Microsoft Office 2007: Introductory
Changing Themes
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Word – Lesson 4
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A theme is a coordinated set of fonts, styles, and
colors.
The theme determines the default font, the heading
colors in the Heading Quick styles, and other
features.
To view themes, click the Page Layout tab. In the
Themes group, click the Themes button and choose
one of the 20 built-in themes.
The definitions of Quick Styles are tied to themes.
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Microsoft Office 2007: Introductory
Redefining an Existing Quick Style
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If none of the Quick Styles formats the text the way
you want, create your own style.
The easiest way is to start with an existing Quick
Style and make changes until you are satisfied.
To redefine an existing Quick Style, with the
formatted text selected, right-click the Quick Style
you want to redefine to open a shortcut menu.
Once you make your changes, the selected text
doesn’t change, but the Quick Style is redefined to
match it. The redefined Quick Style is available only
in the current document.
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Microsoft Office 2007: Introductory
Creating a New Quick Style
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Word – Lesson 4
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You can also create a brand new Quick
Style.
The easiest way to do this is to first format
text with the font, style, and any other
characteristics that you want.
To name your style and add it to the Quick
Styles gallery, open the Quick Styles gallery,
and then click Save Selection as a New
Quick Style on the menu at the bottom of the
gallery.
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Microsoft Office 2007: Introductory
Clearing Formatting
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Word – Lesson 4
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You can use the Clear Formatting command
to clear manual formatting and styles.
First, select the text to be cleared.
You can then click the Clear Formatting
button in the Font group on the Home tab.
Or, you can open the Quick Styles gallery,
and then click Clear Formatting on the menu
at the bottom of the gallery.
When you remove a style, the Normal Quick
Style is automatically applied.
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Microsoft Office 2007: Introductory
Summary
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Word – Lesson 4
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Fonts are designs of type that can be used to
change the appearance of a document.
Font size is measured in points. The higher the point
size, the larger the characters.
Common font styles are bold, italic, and underline.
These styles can be applied to any font.
You can change the color and style of underlines.
The look of text can be changed by changing its
color and adding font effects.
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Microsoft Office 2007: Introductory
Summary (continued)
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Word – Lesson 4
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Highlighting can be used to emphasize important
text.
Use the Format Painter to copy the format and style
of blocks of text.
Styles are predefined sets of formatting options that
save time and add consistency to a document.
A theme is a coordinated set of fonts, styles, and
colors. When you change the theme, all text that has
a Quick Style applied to it, including the Normal
Quick Style, changes to the fonts, colors, and styles
in the new theme.
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Microsoft Office 2007: Introductory
Summary (continued)
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Word – Lesson 4
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You can create new Quick Styles by redefining
existing Quick Styles or by creating an entirely new
Quick Style.
The Clear Formatting command clears all formatting
and styles from selected text.
Pasewark & Pasewark
Microsoft Office 2007: Introductory