The ABC’s of Being a DFA
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Transcript The ABC’s of Being a DFA
The ABC’s of Being a DFA
Pam McCafferty
Director of Financial Aid
Fitchburg State College
Today’s Agenda
To cover the basic requirements that must be
done by the Director of Financial Aid
To provide resources for future reference
To make you feel better about being a DFA
Alphabet Soup
PPA
ECAR
E-APP
FISAP
ACA
FCC
ICC
IPEDS
PPA
Program Participation
Agreement
PPA: Why?
Required to participate in the following
financial aid programs:
Pell
SEOG
Perkins
FWS
Direct Loans
FFEL
PPA: What?
Agreement between the Department of
Education and a School
School is agreeing to comply with the laws,
regulations and policies governing FSA
programs
PPA: When?
Initial Application
Recertification
Reinstatement
Updates
PPA: How?
E-App (Electronic Application for Approval
to Participate)
www.eligcert.ed.gov
User Ids
“ED” + 8 digit OPEID Number
“ED” + 9 digit Taxpayer Identification Number
Recertification
Notice sent to school six months prior to
expiration of PPA
School submits complete application 90 days
prior to expiration of PPA
School cannot continue to participate with
expired PPA
Approval
If approved, two copies of PPA sent to school
School signs both copies and returns to DOE
DOE signs and returns one copy to school
along with ECAR
Approval good for six years
ECAR
Eligibility and Certification Approval Report
Summary of the Approval
FSA programs
Highest academic degree
Locations
Officers
Updates
Ownership
Address
Name
Phone number
Officials
President, CFO, DFA
Updates…
New Location
Increase Program Level
New Program
Apply to participate in an additional Title IV
program
Only report for programs and locations that receive
Title IV aid
…Updates
Change in Accreditor
Change in State Authorization
Third Party Servicer
Change in Educational Measurement
Ex: semester to clock hour
Report all updates within 10 days!
Locations
If 50% or more of the program will be
offered at that sight
Cannot disburse aid at new location until
approved
Submission
Submit online
Print Signature Page
Mail
Signature Page
Accreditation Documentation
Licensing Documentation
As a new DFA…
Find the current PPA/ECAR
Find your User ID’s
Login and add yourself
Check accuracy of other data and make
updates as needed
FISAP
Fiscal Operations Report and
Application to Participate
FISAP: Why?
“The school is responsible for ensuring that
eligible students receive funds according to
the laws, the regulations and the PPA…”
FISAP: What?
Fiscal Operations Report
Report what you did with last year’s funds
and…
Application to Participate
Request funds for next year
FISAP: What?…
Campus Based Funds
SEOG
Perkins
FWS
FISAP: When?
Each award year
Available August 1st
Submit Reallocation in August
Submit by October 1st
Corrections by December 15th
FISAP: How?
Submit online
www.cbfisap.ed.gov
TG# and PIN required
Mail Certification
Signature Page
Drug-Free Workplace, Anti-Lobbying, and
Debarment Forms
ACA
Administrative Cost Allowance
Taken out of your annual authorization for
FWS and SEOG.
FCC
Federal Capital Contribution
Perkins Loan
Annual Federal Allocation
May be zero
ICC
Institutional Capital Contribution
School’s matching share
Required
Must equal 1/3 of federal share (1/4 of
combined FCC and ICC)
Campus Based Statement of
Account
Award year specific
SEOG Award
FWS Award
Perkins LOE
Level of Expenditure
www.cbfisap.sfa.ed.gov
Login, select the Self Service tab
As a new DFA…
Check the FISAP timeline
Who is responsible for filing it? If it’s you..
Find the TG#
Assign yourself as the TG Administrator
www.fsawebenroll.ed.gov
Get a PIN
What about Pell?
Electronic Statement of Account
Annual
Initial Allocation = ½ of prior year’s
expenditure
Increase allocation through Pell disbursement
records
Last but not least…IPEDS
Integrated Postsecondary Education Data
System
Annual
Campus-wide report
Financial Aid section filed April
Very time consuming
As a new DFA…
Find the IPEDS coordinator for your campus
Maybe Institutional Research
Check the IPEDS timeline
Helpful Hints
Tackle these things ASAP
Give yourself plenty of time
Attend MASFAA and DOE trainings
Be prepared to work with other offices
Set deadlines for yourself and others
Resources
www.ifap.ed.gov
www.cbfisap.sfa.ed.gov
Student Handbook
Ask other DFA’s
Congratulations!
You’ve survived
The ABC’s of Being a DFA!