Transcript ViciDocs Enterprise Product Overview

Creating Info repositories
from documents
ViciDocs Enterprise Product Overview
Agenda
 Company Introduction
 Product Suite Introduction
 Products Features
 Case Studies
 Implementation Specifics
 Contact Info
Company Introduction
 Incorporated in 2000
 Promoted by alumni of IITs and IIMs.
 A mix of product development and custom software
services
 Current business areas : Document, Workflow and Email
Management Solutions; ERP focusing on SMBs.
 Domain expertise: Document Imaging, Document
Management, Email Management, Workflow & ERP
 Geographical markets : US, India, Middle East and
Singapore
 Offices in India, Middle East and USA with strategic
partnerships in key markets.
Product Suite Introduction
 Data volumes of organizations double every year
 Disorganized approach to manage data is hitting the
profits of the organizations
- Butler Group
 In US alone, there are 4 trillion paper and growing at
22%
 90% of paper get shuffled. Average document gets
copied 19 times.
 On an average, USD 20 is spent to file a doc, USD 220 to
find a misfiled document.
 7.5% of all documents are lost, 3% are misfiled.
 Professionals spend 5.5% of the time reading a
document and 50% finding it.
- Coopers and Lybrand
Product Suite Introduction
Information can either be
 Structured (like Purchase Orders, Invoices,
Vouchers, Forms etc.)
 Unstructured (Internet downloads, Correspondence
letters etc.)
The sources of data can be Paper, Electronic, Email or
Faxes.
ViciDocs Products Suite offers the following products to
provide structure to unstructured or semi structured
documents.
 ViciDocs Enterprise
 Email Safe
 FaxCapture
 ViciFlow
 ViciForm
Products – ViciDocs Architecture
Server: Windows
2000 Server (OR)
Windows 2003 Server
OS.
Client M/cs: Any
Windows OS with IE
5.0+
Database: SQL Server
or Oracle
OCR: Abbyy Fine
Reader RTL
Application server:
.NET Framework
Web Server: IIS 5.0
Products – ViciDocs Enterprise
 Storage of different forms of documents like Paper
(scanning), Electronic, Emails and Faxes.
 Browser based Full text and meta data based retrieval
of documents.
 Comprehensive Security
 Version Control
 Creation of Users and Groups.
 Distributed Component Architecture.
 Compliant with any ODBC compliant database.
Products – ViciDocs Enterprise
Products - EmailSafe
 Storage of Emails with mail body, mail header and
attachments.
 Support for popular mail clients like Microsoft Outlook,
Outlook Express, Lotus Notes client etc.,
 Manual and Automatic storage of emails with user
configurable options for replicating the folder structure
and frequency of uploads.
 Full Text indexing of body and attachments as well.
 Metadata indexing of mail header.
 Retrieval of emails through mail client as well as
through the browser.
Products - EmailSafe
Outlook Toolbar depicting the ViciDocs options
Screenshots
Menu Item in Lotus
Products – EmailSafe Search and Results
Products - FaxCapture
 Integration with Fax server for automatic storage of
faxes in the ViciDocs repository.
 Rule definitions for routing the documents to the
appropriate folders based on the incoming numbers.
 Text extraction from faxes for full text indexing.
 Deployment of Fax server on a machine different from
ViciDocs Server.
Products - ViciFlow
 Graphical designer to define workflows.
 Setting of escalation, notification rules to the nodes
defined in the workflow.
 Supports user and group based processing of
documents in the workflow.
 Workflow client includes a viewer which supports more
than 150 file/image formats.
 Enables multiple types of annotations on the documents
 Supports document attachments, comments, user
based annotation viewing.
Products - ViciFlow
Products - ViciForm
 Creation of multiple form templates with multiple zones.
 Different types of recognition technologies like OMR,
OCR, Barcode and ICR applicable at a field level.
 Batch processing of multiple documents belonging to
different forms.
 Automatic detection of form templates to extract data
from the forms.
 Multiple output formats like XML, CSV, ODBC compliant
database storage etc.,
Products - ViciForm
 The Data
Correction
module
allows the
user to view
the zone in
highlighted
fashion to
make
corrections.
Products - ViciForm
Photograph Image file Area
 UI based zone
creation for
creating
templates.
 Assignment of
data types
(Numeric,
character) to
the fields
 ICR/OCR/OM
R field types
support
Machine Printed
Number for OCR
Signature portion that
needs to be saved
separately
Case Studies - Unilever
Case Studies - Unilever
Issues
 Accounting documents in physical form leading to high
dispatch costs and huge turnaround times
 Documents being processed multiple times resulting in
 financial losses and waste of manpower
Benefits





Reduced turnaround time for invoice processing
Improved control over documents received
Improved productivity and efficiency in approval process
Ease of operations for executives at Central processing Cell.
Mechanism for avoiding duplicate payments
Case Studies - SBI
Issues
 Circulars received from Head Office in physical form being
dispatched by courier to branches - leading to high dispatch
costs and huge turnaround times
 Difficulty in retrieving the exact circular needed at Branch’s
end
Benefits
 Significant savings in printing and dispatch
 Average lead time for circulars to reach the customer-facing
branches brought down by 75%.
 The circulars are fully searchable making it easy for users to
retrieve
 Easy navigation for users through related links provided to
related circulars
Case Studies - TCS
Integration with Java based web application
 TCS has implemented Java based web application for various
state governments of India. The users had to scan the
documents using the interface provided by the scanner and
retrieval of the documents was based on meta data alone.
 As part of the ViciDocs integration with the eGovernance
solution, Vicisoft developed a Java wrapper for ViciDocs
solution with Oracle as the database. With this the users could
perform content searches on the documents stored.
 Vicisoft provided a browser based scanning client and the
documents get uploaded directly to the repository
 A browser based Viewer with annotation support was provided
to enable the users annotate the documents.
Implementation
Modular and Scalable
 Built on components which can be easily customized
 Components for text extraction etc. can be added ‘on-the-fly’ thus
making it extremely scaleable
 Storage of the documents can be on multiple machines within the
network
 Scalable to millions of documents with existing track record of clients.
Extendable
 DCOM, HTTP based and .NET APIs to enable developers to create
custom interfaces.
 Can be integrated with any ERP systems like SAP or with home grown
solutions.
 Can be used with any ODBC-compliant RDBMS
 With Indian Offshore development center, Customization is quick and
cost effective.
Support
 Single Click Install and fastest ready to use deployment.
 Onsite Implementation
 Offshore support and maintenance through messengers, Telephone,
WebEx and Email.
 24x7 support option possible.
Implementation – Market Segments
General business
 Human resources
 Purchasing
 Correspondence
 Contracts
 Customer service
Healthcare and Biotech
 Billing support
 Patient records
 New Drug Applications
BPO (ViciDocs has a BPO
Version)
 Accounting and Financial
 Health Care
 Legal
Education
 Admissions
 Student records
 Teacher certification
Government
 Land records
 Building permits
Utilities
 Engineering drawings
 Regulatory documents
 Procedures
 Environmental permits
Banking & Finance
Implementation – Client List
Al Khafji Joint Operations
AP GENCO
Al Badi group Abu Dabhi
ANGRAU, Hyderabad
IMM, New Delhi
Unilever Arabia, Dubai
Thank You
India Office
Vicisoft Technologies Pvt Ltd
H. No. 3-42-41, Adjacent to Plot No. 55
Samrat Colony, West Marredpally
Hyderabad – 500026
Tel(O): +91-40-27713167, 27713168
UAE Office
Vicisoft Technologies Fze
P.O. Box: 120864
Sharjah, U.A.E
Tel: +971-6-5572900
Fax: +971-6-5572100
Email: [email protected]
URL: www.vicidocs.com