Transcript Lithuania’s electronic document platform

Electronic Archive Services in
Lithuania
Dr. Arūnas Stočkus
Vilnius University
Faculty of Mathematics and Informatics
Lithuania
EBNA, 08-10-2013
1
Objectives
Presentation of Lithuania’s national electronic
document platform.
Special attention to Electronic Archive
Information System and its services.
2
Lithuania’s electronic document platform
3
Different approaches

“Tools-first” approach



Software dependent solutions
Interoperability issues
“Standards-first” approach



Detailed specifications
Concurrent implementations
Practically achieved interoperability
4
Certification
authorities
Time-stamping
authorities
Electronic Archive
Information System
Trusted service
providers
Electronic
document (ADOC)
Laws, Regulations,
Standards,…
Document
Management Systems
State Tax
Inspectorate
Libraries
and products
Services
State social insurance
found board
Government of the
Republic of Lithuania
Parliament of the
Republic of Lithuania
5
Interoperability problem

The main standardizations efforts in the EU
are still targeted to electronic signature
formats



Member states should be able to process
(validate) the e-signatures formats: XAdES,
CAdES, PAdES
The definition of e-signatures container have been
undertaken (ASiC)
The true artifact of interoperability is an
electronic document
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Conventional official documents

Very complex entity




Various content
Appendices and/or attached independent earlier
created documents
Signed by one or more signatures
Registered and possesses corresponding
attributes
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Official electronic documents

Should be adequate to the conventional
documents


Meet requirements of national legislation
Consist of three parts:
- content
- metadata
- signatures
8
Structure of el. document
Content
Main
document
Electronic
Signatures
Annexes
Signable metadata
(Title, author,
registration, …)
Attached
documents
Unsignable metadata
(Storage,
transformation,…)
9
Current el. document specifications
Minimal requirements
for the specifications
EGAS
v1.0
EDAS
MDOC
v1.0
ADOC
v1.0
PDF-LT
ADOC
v1.1
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El. documents creation tools

Free tools for electronic documents creation,
presentation and verification


Provided as part of Electronic Archive Information
System
Included in Signa® products line (by MitSoft)
Used in Web and desktop (Windows) environment

All major document management systems
integrate support for ADOC documents
11
Electronic Archive Information System
(EAIS)
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Project goals




To create an integral open IS for accepting
and storing electronic documents of National
Document Fund (NDF)
To provide a legal access to the stored
documents using IT and communication
means
To administer NDF efficiently
To provide electronic services
13
EAIS important features


Deals with original electronic documents,
having the same legal value as hand-signed
documents
Assures the integrity, authenticity, nonrepudiation and possibility to use the
electronic documents for a long or unlimited
time
14
EAIS main parts



Public portal
Internal portal
Storage of electronic documents



physically located in Vilnius and Šiauliai
data replication
accessible through internal portal only
15
EAIS services
Register of
Register of
Legal Entities State Servants
E-government
gateway
Users
Internal
users
ID
Public portal
Interactive
access
Internal portal
Institutions, users, doc.
descriptions, classifiers
Describe, transfer,
search, access,…
Web
services
Administer…
…and
manage
Verify, accept, transform,
store el. documents
Free tools: create,
sign, verify, view
Information systems
Documents storage:
store, index, search,…
16
EAIS important functionality (1/2)


Authentication of external users through
e-government gateway
All public functions could be invoked
interactively and through corresponding Web
services




Prepare descriptions of documents
Transfer electronic documents
Search for stored documents
Access public electronic documents
17
EAIS important functionality (2/2)



Documents creation and signing components
can be integrated in external IS
Flexible configuration of authenticity checks
Retention risk management



converting content into long-term storage files
(PDF/A format)
extending e-signatures to XAdES-A format
means for physical preservation of electronic
documents
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EAIS conclusions




EAIS has been launched in October 2011.
The first national archive storing electronic
documents signed with qualified e-signatures
Currently EAIS deals with electronic
documents of ADOC and EGAS
specifications
Government decrees (electronic) has been
transferred to EAIS since 2012
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Summary


“Standard-first” approach should be chosen
(Free) tools for documents creation,
presentation and verification should be
provided


Comfort and ease of use is important
Electronic archive is necessary for
preservation of documents
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Thank You!
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