Transcript WAHSET COACHES TRAINING

WAHSET
COACHES
TRAINING
Presented by Robin Chase, PHR
Cell: 360-870-3566
Email: [email protected]
Ice Breakers
Introduction Games
Help Students Feel Comfortable
Have Veterans Welcome And Encourage
Newbies
 Include Parents
 Take The Time To Get To Know Each
Other
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Introduction
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Mission Statement / Core Values
Coaches Expectations
Communication Chain
Athlete Eligibility
Registration Process
Insurance Requirements
Code of Conduct
Disciplinary Policies and Procedures
Parent Expectations
Team Building Activities
Mission Statement
A. Washington High School Equestrian Teams (WAHSET) shall be a “not for profit” corporation dedicated
to promoting and organizing equestrian competition in high school athletic or activity programs.
B. WAHSET has as its main goal, recognition in the high schools of the equestrian athlete and to give
them an opportunity to achieve that recognition in a fair, positive and educational format. The goals are
to encourage team play, peer acceptance and good horsemanship. Competition is to follow sportsmanship
guidelines as set down by the Washington State School Board, as well as the individual participating
school activity guidelines and equine sportsmanship guidelines as set forth by the United States Equestrian
Federation (USEF).
C. Any high school in the United States of America is eligible to form a team and join the WAHSET organization.
The state is divided into districts. District competitions will be held with the goal of qualifying
for a final State Championship Meet to be held by the host district for that current year. Each high school
will have an adult and youth representation on their District Board of Directors. Each district will have
adult and youth representatives on the State Board of Directors.
D. Competition is a winter/spring sport scheduled as much as possible not to conflict with other organized
high school sports. The purpose is to promote continuous growth in programs fostering horsemanship
education, sponsor activities to encourage interscholastic participation and to have cooperative adult supervised
leadership for all students in grades 9 through 12.
E. High School Equestrian Teams support, challenge and offer recognition to the dedicated teens that,
both physically and mentally, pursue the challenge of the sport of equine competition.
WAHSET Core Values
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High Expectations For All Members Of The Organization
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Strong Leadership
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Teamwork
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Clear Expectations And Communication
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Accountability
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Appropriate Attire
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Lifelong Learning And Skill Building
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Recognition Of, And Rewards For, Excellence
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Community & Family Participation And Support
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Safe, Orderly Learning Environments
Coaches Expectations
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Required For Every Team
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Must Be 21 Years Or Older
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Organizes Team
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Liaison With High School
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Represents Team At District Meetings Along With A Youth Representative
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Communicates With District Chair
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Enforces And Advises Rules, Policies and Guidelines
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Identifies Team Expectations
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Organizes Practices
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Coordinates Athlete And Team Registration
Communication Chain
Communication Encourages Program
Growth
 Communication Flows In Both Directions
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Athlete/Parent
Team Advisor/Coach
District Board/Chairperson
State Board/Chairperson
Athlete’s Eligibility
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Any High School Student, Regardless Of Race, Creed, Sex, Ability Or
Skill Level, Physical Or Mental Challenge May Participate In WAHSET
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A Student May Participate In WAHSET For Four Consecutive Years
After Entering The 9th Grade
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Each Student Athlete Must Supply Their Own Medical/Health
Insurance
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Athletes Must Wear A Properly Adjusted, Regulation Helmet And
Boots While Mounted
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The Student Must Meet The Scholastic Requirements Of Their School
To Be Eligible To Participate
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Athlete’s Parents Are Responsible For Athlete And Equine
Transportation
Athlete’s Registration Process
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Completed Athlete Registration Form
Pay Team/Club Individual Fees
Copy of Current Report Card
Copy of Insurance Card (front and back)
◦ Each Team Member Must Provide Proof of
Coverage
 School Offered Policies Acceptable
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Copy of Athlete Goals & Evaluation Form
Athlete’s Required Equipment
Appropriate Boots At All Practices And
Competitions
 Properly Fitted Regulation Helmet When
Mounted At All Practices And
Competitions
 Appropriate Team Long Sleeve Polo Shirt
And Appropriate Pants At All
Competitions
 Horse And Equipment For Disciplines
That They Wish To Compete In
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Team Registration Process
Copies of Completed Athlete Registration
Form
 Completed Team Registration Form
 Completed Team Roster
 District Team Fees
 Completed Coop Sponsorship
Application (if applicable)
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General Registration Information
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District Fees For 2008-09 Are $175 Per
Competitor
There Are No Fees Paid To Coaches Or Trainers
Transportation
WAHSET Code Of Conduct
WAHSET Commercial Liability Policy
◦ Does Not Cover Riders
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Athletes Participate At Their Own Risk
◦ WA State Equine Inherent Risk Laws,
RCW 4.24.540 And 4.24.530
Insurance Requirements
WAHSET Maintains General Commercial
Liability Insurance To Cover Spectators
During Events
 WAHSET State Board Maintains
Directors’ And Officers Insurance Policy
 Athlete’s Ride At Their Own Risk
 Athlete’s Must Maintain Health Insurance
To Cover Any Personal Injury
 Any Incident That May Be Covered By
WAHSET Insurance Will Be Reported
Within 48 Hours
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Is My Team Insured???
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Prior To Practices, Complete The Team
Registration And Submit To The District
Chair
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Each athlete’s name, address and telephone #
Each coach’s name, address and telephone #
Each advisor’s name, address and telephone #
Authorizing signature from high school with
name and telephone #
Keep Your Information Updated With
Your District Chair
 Provide Registration Information On
Non-competing Athletes As Well
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Additional Insurance
American Income Life Insurance
Blanket Group Accident Insurance
http://americanincomelife.com
Am I Insured???
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Washington Equine Activity Statute
◦ RCW 4.24.530 And 4.24.540
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Federal Volunteer Act Provides Civil Liability
Protection For Non-profit Volunteers
WAHSET’s Directors’ And Officers’
Insurance Only Covers Persons Listed As
State Board Members, District Board
Members And Advisors
◦ Make sure that all coaches and advisors are listed
on the team registration, is following WAHSET
rules and are not paid for any services
Certificates of Insurance
Clarify If The Facility Needs A Proof Of
Liability Insurance Or Needs To Be Listed
As Additionally Insured
 Request Certificates From Your District
Chairs
 Regular Certificate Of Insurance
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◦ Whom and where to send it
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Certificate Of Insurance Naming
Additionally Insured
◦ Name of entity, address, phone and contact
person
WAHSET Code of Conduct
Standards
All Athletes,Volunteers And Contractors
With WAHSET Shall Comply With
WAHSET Code Of Conduct
 Standards Of Conduct Order
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◦ School-Written rules of the school or school
district
◦ WAHSET Code of Conduct
 USEF has been used as a guideline
Discuss the Code of Conduct and
Your Expectations
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Have A Meeting!!!
Discuss The School
Code Of Conduct And
The WAHSET Code
Of Conduct With
Students And Parents
Have Them Sign And
Acknowledge That
Both Parent And
Student Understand
The Code Of Conduct
And Your Expectations
Disciplinary Policies and Procedures
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Always Be CONSISTENT
Always Be CONFIDENTIAL
Communication Expectations
Athlete/Parent
Team Advisor/Coach
District Board/Chairperson
State Board/Chairperson
Discipline Procedures
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Identify The Problem
Investigate
◦ Confidentially
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Follow The School’s Identified Process
Follow WAHSET’s Disciplinary Process
◦ Fair, Positive And Educational Format
◦ DOCUMENTATION
Disciplinary Documentation
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Document All Disciplinary Actions
◦ Verbal, Written, Disqualification, Suspension, Expulsion
Include Present Misconduct , Disciplinary Action
And Plan For Improvement As Well As Action If
Any Misconduct Occurs Again
 Signatures Of Parties Involved
 Provide Copies To Parties Involved
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Suggested Disciplinary Actions
First Violations
 Discussion, Plan Of Action For Improvement
 Loss Of Points For Athlete Or Team
 Disqualification For Athlete Or Team
 Disqualification From A Class
 Suspension From A Meet
Suggested Disciplinary Actions
Second Violations
 Disqualification For Athlete Or Team
 Disqualification From A Class
 Suspension From Present Meet
 Suspension From Next Meet
 Expulsion From WAHSET
Suggested Disciplinary Actions
Third Violations
 Disqualification For Athlete Or Team
 Suspension From Present Meet & Next Meet
 Expulsion From WAHSET
When To Ask For HELP!!!!
It is recommended that actions that include
or are similar to removing of points or
disqualification be discussed with your
district chair
It is recommended that actions that include
suspension or expulsion be discussed
with you district chair and the state chair
Conflict Resolution
Make sure that good relationships are the
first priority
 Keep people and problems separate
 Pay attention to the interests that are
being presented
 Listen first; talk second
 Set out the “Facts”
 Explore options together
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Conflict Resolution Process
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Step 1- Set The Scene
Step II – Gather Information
Step III – Agree On The Problem
Step IV – Brainstorm Possible Solutions
Step V – Negotiate A Solution
Outline Parent Expectations
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Communication Chain
Transportation Of Athlete And Equine
Prompt Payment Of Fees
Positive Encouragement
Volunteer Expectations
Scoring/Placing
Method of Scoring Will Be Consistent At
State and District Level
 Team Points Including Participation are
Double of Individual Points
 Points Are Awarded Equally To All
Athletes/Teams With Tied Scores
 Ties Will Not Be Broken At District or
State Meets
 The Points For Placings Below The Ties
Are Awarded As Usual After the Number
of Tied Positions Has Been Subtracted
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Team Points
If a School Has More Than One Team In
An Event, Only The Top Team Score is
Counted Toward Total Team Points
 All Team Points Are Tracked For State
Qualification
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Individual Points
JV Points Are Not Awarded To The Team
or Year End High Point Team Award
 Disqualification-No Points Awarded
 No Time/Off Course/Elimination
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◦ No Times Are Not Considered Elimination
◦ Participation Points Are Awarded
Year End District Points
Each Individual/Team’s Points Will Be Added
Together For Ranking
 Riders May Qualify For A Maximum of Five
Individual Year-End Awards or State
Qualification
 Ties Are Not Broken For Year End Awards
 Average Event/Class Size
 Minimum Of Three/Maximum of 10%
 All Award Winners Qualify For State Meet
 Tie For Last Qualifying, All Will Qualify for
State Meet
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Qualifications For State Meet
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Based On District Year-End Points
All Medal Winners Qualify For State
Top 10% Of Average Event Size
Other State Qualifiers Include:
◦ Record Breakers In Timed Events
◦ Must Break Record Of Current Season And
Hold Record At The End Of The Season
◦ Placing 1st, 2nd or 3rd In Two Meets In The
Same Event
Team Building
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Keep Things Fun
Keep Things In Control
Keep Things Positive
Try And Do Something Non-Horse
Related
Questions…
Robin Chase, PHR
Cell:
(360) 870-3566
Home:
(360) 867-9736
Email:
[email protected]