Transcript No Slide Title

CABINET
DECISION MAKING
STRUCTURES
&
PROCESS
OVERVIEW
The presentation primarily deals with:
 The Cabinet Committees
 The Cabinet and Cabinet Committees support structures
 The Planning Cycle of Government
 The Cabinet decision process
CABINET COMMITTEES
SOCIAL
Arts,Culture
Correctional
Education
Finance
Foreign Affairs
Health
Home Affairs
Housing
Intelligence
Justice
Labour
Communications
Public Enter
Public Service
Safety & Sec
Sport & Rec
Trade &
Industry
Transport
Water Affairs
Social Dev
ECONOMIC
INVEST
Agric and Land
Arts,Culture
Education
Environmental
Finance
Foreign Affairs
Health
Housing
Labour
Minerals
Communications
Provincial Affairs
Public Enter
Public Service
Public Works
Trade & Industry
Transport
Water Affairs
Agric and Land
Arts,Culture
Education
Finance
Labour
Environmental
Minerals
Communications
Provincial Affairs
Public Enter
Public Works
Trade & Industry
Transport
Welfare & Pop
INTERNAT
Arts,Culture
Defence
Education
Environmental
Finance
Foreign Affairs
Home Affairs
Intelligence
Justice
Minerals
Communications
Provincial Affairs
Safety & Sec
Sport & Rec
Trade & Industry
Welfare & Pop
JUSTICE
Correctional
Defence
Finance
Foreign Affairs
Home Affairs
Intelligence
Justice
Safety & Sec
Welfare & Pop
GOV ADM
Agric and Land
Correctional
Defence
Education
Finance
Health
Home Affairs
Housing
Justice
Intelligence
Provincial Aff
Public Serv
Public Works
Safety & Sec
Sport & Rec
Trade & Ind
Transport
Water Affairs
Welfare & Pop
SUPPORT STRUCTURES
The Cabinet Office
Provides administrative support to six Committees & the
Cabinet
Directors-General Clusters & Policy Unit
Engage decision making processes related to the Cabinet
Committees
Technical Teams from Departments
Provide technical support to Clusters/Committees as and
when requested
SUPPORT STRUCTURES FOR CABINET AND ITS COMMITTEES
CABINET
Cabinet
Committee for
the Social
Sector
Cabinet
Committee
for the
Economic
Sector
Cabinet
Committee on
Investment and
Employment
Cabinet
Committee for
Justice, Crime
Prevention &
Security
Cabinet
Cabinet
Committee on
Committee on
Governance
International
and
Relations, Peace
Administration
& Security
Cabinet
Office
Cabinet
Office
Cabinet
Office
Cabinet
Office
Cabinet
Office
Cabinet
Office
DG
Cluster:
Policy Unit
Technical
Team
DG
Cluster:
Policy Unit
Technical
Team
DG
Cluster:
Policy Unit
Technical
Team
DG
Cluster:
Policy Unit
Technical
Team
DG
Cluster:
Policy Unit
Technical
Team
DG
Cluster:
Policy Unit
Technical
Team
CHAIRPERSON / CO-ORDINATING MINISTERS/ DIRECTORS-GENERAL
 Appointed Ministers (and/or secundi) co-ordinate work between Cabinet Committees and DG Clusters
 Elected Directors-General co-ordinate work of Directors-General Clusters
 President and the Deputy President chair Cabinet Committees
Cabinet
Cabinet
Committee
Chair
Person
Chairperson
Investment and
Investment
Employment
President
President
Co-ordinating
Minister
Co-ordinating
Minister
DG ClusterDG
Cluster
Committee
and Employment
International
Relations
International
Relations
Justice/Crime
Justice/Crime
President
President
Deputy President
Deputy President
Governance and
Governance and
Administration
Administration
Deputy President
Deputy President
Economic Sector
Economic Sector
Minister Buthelezi
President
Social Sector
Social Sector
Minister Buthelezi
Deputy President
Minister M Mpahlwa
Acting
Minister A Erwin
Acting
Minister NC Dlamini Zuma
Minister MGP Lekota
Minister C Nqakula
Minister B S Mabandala
Ms B Njobe
(DG-Agriculture)
Mr S Pityana
(DG-Foreign Affairs)
Dr A Ntsaluba
MR JB Masilela
Mr S Selebi
(DG-Safety and Security)
Mr S Selebi
Minister G Frazer-Moleketi
Minister FS Mufamadi
Mr Z Titus
Ms L Msengana-Ndlela
(DG-Provincial and Local
Government)
Minister M Mpahlwa
Minister A Erwin
Acting
Acting
Minister ME Tsabalala-Msimang
Minister ZST Skweyiya
Ms A Bester
Mr TD Mseleku
(DG-Social Development)
Ms M Nxumalo
Ms B Njobe
(DG-Agriculture)
THE CABINET OFFICE
DEPUTY DIRECTOR-GENERAL
(Dr Anne Letsebe)
Cabinet Operations
(Mr Sizwe Sidloyi)
Cabinet Secretariat
(Mr William Smith)
(Dr Hilton Fisher)
(Social and International: Mr Errol Makoba)
Governance and Administration/JCPS: Ms Odette Hartslief
(Economic/Invest and Employ: Mr Martin Mmutlana)
FUNCTIONS OF THE CABINET OFFICE
Supporting Cabinet decision processes
Supporting Cabinet in ensuring decision making is consistent with
policy
Supporting adequate co-ordination among ministries/departments
in the initiation, decision making and implementation of policy
Screening and quality control of cabinet memoranda
Facilitating effective communication of Cabinet decisions
Following up on outstanding Cabinet related matters
Close relations with structures in the Presidency, National
departments and Provinces
Loyiso Jafta)
Chief Directorate:
Justice Crime
Preven & Sec (Mr
(Hassen Mohamed)
Chief Directorate:
Gov & Admin (Mr
Daniel Ratebe)
Chief Direct:
Intern R/Trade (Mr
Alan Hirsch)
Chief Directorate:
Ecoomic/Invest (Dr
Vusi Gumede)
Chief Directorate:
Social Sector (Dr
POLICY CO-ORDINATION AND ADVISORY
SERVICES (PCAS) – (Mr Joel Netshitenzhe)
Deputy Director General
(Mr Joel Netshitenzhe)
Works closely with Departments to co-ordinate activities, policy
development and monitor implementation
PROGRAMMES IN THE
PRESIDENCY
 OFFICE ON THE STATUS OF DISABLED PERSONS
 To ensure that Government Departments fulfill their
constitutional responsibilities of equalising opportunities for
disabled persons by co-ordinating activities that enable each line
function to promote and protect the rights of people with
disabilities
 OFFICE ON THE STATUS OF WOMEN
 Facilitates, advocates and monitors the transformation of
Government into a non-sexist institution in accordance with
National, Regional and International instruments
PROGRAMMES IN THE
PRESIDENCY
 OFFICE ON THE STATUS OF THE CHILD
 Promotes the rights of children through the coordination and monitoring of departmental initiatives
in line with the National Programme of Action for
Children. These include facilitating policy
development and initiating pilot projects to increase
awareness of the rights of children
Yearly Reports to
Presidency 05 and 06
Preparation of
PoA 06
PoA 05 and broad
MTSF 06/09 ideas
Local govt planning
06/09
SoNA/
Prov Address 2005
Budget
Speech
05/06
Medium Term BPS
06/09
Oct
March
MTEC Hearings for
06/09
Local govt
finalise budget
05/06
Local govt
commences
with IDP
06/09
Local
Prov
`
05/08
National
06/09
MTSF 06/09
adopted
Local govt PoA &
budget 05/06
Draft MTSF 06/09
Month
Activity
National Cabinet Lekgotla
Purpose
PoA for the year
Broad medium-term
issues
Cabinet, Premiers, Deputy
Ministers, DGs
Programme for the year
Broad medium-term
issues
Premiers, Metro/District
Mayors, HoDs

Public communication
President

Public communication
Premiers

Public communication
national treasury

Public communication
GCIS


January
Provincial Exco makgotla


State of the Nation Address
February
State of the Province
Addresses
Budget Speech
PoA placed on govt
website
Implementing Agent(s)
Month
March
April
May
Activity
Purpose
Implementing Agent(s)
Provincial Budget Speeches

Public communication
provincial treasuries
Report to Cabinet on PoA

M&E and public communication
Clusters and Cabinet
Local Government makgotla

Programme for the financial year
Municipal Excos, Managers
Discuss and process document
for submission to July Cabinet
FOSAD

Public communication
Mayors
FOSAD workshop

Prepare for July Cabinet lekgotla
FOSAD, incl. Prov DGs and
HoDs
Report to Cabinet on PoA

M&E and public communication
Clusters and Cabinet
FOSAD MANCO discusses draft
MTSF
State of LG Addresses and
budgets

lekgotla
June
Month
July
Activity
National Cabinet lekgotla
Purpose


August
September
Departments and Provinces
submit strategic priorities to
national treasury on basis
of MTSF

Report to Cabinet on PoA

MTEC hearings

Implementing Agent(s)
Review implementation of PoA
Adopts MTSF
Cabinet, Premiers, Deputy
Ministers, DGs
Assist Mincombud and national
treasury to start planning for
allocation of resources
Departments, Mincombud,
national treasury, Provinces
M&E and public
communication
Clusters and Cabinet
Oral discussions on budgetary
submissions
Departments, national
treasury, Provinces, Cluster
Chairs
Month
October
November
December
Activity
Purpose
Report to Cabinet on PoA

MTBPS

Yearly reports to The
Presidency from
Departments and Provinces

Implementing Agent(s)
M&E and public
communication
Clusters and Cabinet
Communicate m-term
spending plans
national treasury
Annual review and/or focus
on specific issues
Departments, Provinces, The
Presidency
Local Government makgotla

Medium Term plans for 06/09
Municipal Excos, Managers
FOSAD workshop

Prepare for January Cabinet
FOSAD, incl. Provincial DGs
and HoDs

Public communication
Clusters, The Presidency,
GCIS
Update of some PoA issues
on government website
lekgotla
Jan ’05
PoA 05
Cabinet
Lekgotla
Provincial
Makgotla
Febr ’05
SoNA 05
March ‘05
Budget 05/06
Broad MTSF
Priorities 06/07
- 08/09
PoA 05
Broad MTSF
Priorities
06/07 - 08/09
State of the
Prov 05
Budget 05/06
April ’05
Report to
Cabinet on
PoA 05
May ’05
June ’05
Report to
Cabinet on
PoA 05
July ‘05
Cabinet Lekgotla
 Review
implementation of
PoA 05
FOSAD MANCO
discusses draft
MTSF
Provincial
Inputs
Provinces discuss
own MTSF
Local Gov
Makgotla
PoA 05/06
Broad MTSF
Priorities 06/0708/09
FOSAD
workshop
finalises
draft MTSF
 Adopt
MTSF
06/07 -08/09
Provincial
Inputs
Provincial
Inputs
Provincial
Inputs
Provincial
Inputs
State of Local
Govt Addresses
(PoA &
Budget 05/06)
Aug ’05
Sept ’05
Report to
Cabinet on
PoA 05
Report to
Cabinet on
PoA 05
Departments submit
MTEF requests to
National Treasury
Provincial
Inputs
Provinces submit
MTEF requests to
National Treasury
Oct ’05
MTEC
Hearings
Medium Term
Budget Policy
Statement
(06/07-08/09)
Provincial
Inputs
Provinces
finalise 06/07
Budgets
Nov ’05
Dec ’05
Yearly
Reports to
Presidency
from Depts
 Review
 Detailed
FOSAD
Workshop
Yearly Reports
to Presidency
from Provinces
PoA 05
PoA 06
 Broad
Priorities
for 07/08 – 09/10
Provincial
Inputs
Provincial
Inputs
Local Govt Makgotla
for 06/07 Budget
onwards
Jan ’06
Review PoA 05
Detailed PoA 06
Cabinet
Lekgotla
Provincial
Makgotla
Feb ’06
SoNA 06
Broad MTSF Priorities
07/08-09/10
Review PoA 05
Detailed PoA 06
Broad MTSF Priorities
07/08-09/10
State of the
Prov 06
Budget 06/07
INTEGRATED CABINET DECISION PROCESS:
Rationale
Facilitation of cross-sectoral planning and
implementation
Enhancement of coherence in decision making
Alignment of sectors with the national strategic
priorities
Focus
Cross-cutting issues
Strategic Policy
issues
Legislation
Phases
Phase 1:
Phase 2:
Planning phase
Decision making process
PHASE
1
PLANNING FOR DECISION MAKING
CABINET/MINISTRIES/DEPARTMENTS
Produce policy/legislative programmes annually based on
national priorities as determined by the Cabinet
Prioritise policy/legislation, expected outputs and time
frames for serving in Cabinet
THE CABINET OFFICE
Produces an integrated plan informed by the above priorities,
outputs and time frames
PHASE
2
THE DECISION MAKING PROCESS:
INITIATING THE PROCESS
Cabinet/Ministries/Departments
Need identification and assessment within the framework of
forward planning and national priorities
Intra-departmental communication at conceptualisation
Interdepartmental consultation at conceptualisation
(Ministries/Departments Clusters)
Communication of intent to Cabinet Office, Policy Unit
Production of initial Draft Cabinet Memorandum
POLICY ANALYSIS
RELEVANT DIRECTORS-GENERAL
CLUSTER
AND POLICY UNIT
ADVISORS AND
PARLIAMENTARY
COUNCILLORS
Discussion of draft memorandum among relevant departments (Officials
Cluster) as per memorandum guideline including : financial, personnel,
communication organisational and constitutional implications
Integration of a draft implementation plan
Review of first draft by relevant departments
Review and approval of memorandum by relevant minister
Submission of memorandum to Cabinet Office
Review of memorandum by Cabinet Office for compliance with guidelines
Submission of Cabinet memorandum to the relevant Cabinet Committee
Cabinet Committee debates and makes recommendations to Cabinet
DECISION MAKING/ADOPTION
THE CABINET
Discusses policy proposals
Decides on proposals
Ratifies/amend Cabinet Committee recommendations
The relevant Minister
The Cabinet Office
Confers with Ministry and
DG on decision
Prepares and conveys
decision to Policy Unit and
relevant DG Cluster
IMPLEMENTATION & MONITORING
RELEVANT DIRECTORS-GENERAL CLUSTER/POLICY UNIT
Co-ordinates the implementation and monitoring of
decision
THE RELEVANT MINISTRY(IES)/DEPARTMENTS
Implement the decision
Monitor implementation and evaluate impact in
conjunction with the Policy Unit
END