Transcript Slide 1

Returning to the
Office
Module 14
Objectives
2


Adhere to carrier clearance procedures
Record time and vehicle mileage
information
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Deposit mail and equipment

Perform afternoon office duties
Return From Route
3
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Follow LOT on PS Form 1564-A
•

Obtain hamper to load
undeliverable, collected mail, and empty equipment
Safely handle empty equipment and mail
•
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Return all equipment to designated areas
Remove all tags from sacks, trays, and tubs
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Remove all mail and equipment from vehicle
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Secure vehicle for the evening
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Properly park vehicle in designated location
Secure windows and doors
Recording Time and Vehicle Mileage
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Scan the Return to Office MSP barcode
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Clock over to office function
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Use IMD to record ending mileage
•
PS Form 4570, Vehicle Time Record, if required
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Check for additional instructions from supervisor
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Place scanner in cradle, deposit vehicle keys
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Complete PS Form 3996, Carrier-Auxiliary Control
Deposit Mail and Equipment
5
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Process Collected Mail
Deposit collected outgoing
Mail in designated location
•
Local instructions dictate
required separations
•
Properly mark and isolate
Anonymous Mail and Hazmat
Clear Accountable Items
6
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Accountable items include:
•
Arrow keys, building keys/cards, etc.
Certified Mail
Registered Mail
Express Mail
CODs
Return Receipt For Merchandise
Postage Due
Numbered Insured
•
Customs Duty Mail
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•
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Carrier Clearance
7
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PS Form 3867, Accountable Mail Matter Received for
Delivery
PS Form 3821, Clearance Receipt
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Verify total number of COD parcels received
•
Return both copies
of form and delivery
employee’s coupons
•
Retain PS Form 3821
copy for 3 months
Carrier Clearance – PS Form 2944
8
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Verify mail entry number and number of articles received
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Retain for three months
Perform PM Duties
9
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Process all undeliverable mail, to include:
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•
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Undeliverable mail includes mail endorsed by
customer as:
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3M mail
Endorse other undeliverable mail and place in throwback
case
Refused, misdelivered, deceased, and no longer at this
address
Expedited Preferential Mail (EPM) casing system
•
Complete PS Form 1571, Undelivered Mail Report
PM Administrative Duties
10

PS Form 3996, Carrier-Auxiliary Control
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PS Form 1571, Undelivered Mail Report
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PS Form 4565, Vehicle Repair Tag
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Check schedule
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Clock out
Review
11
1.
2.
3.
4.
5.
What should the carrier retrieve from the vehicle once returned
to the post office?
All mail and equipment
How should you record vehicle mileage?
The IMD scanner
What do you do with undelivered Package Services mail?
Put in parcel rack or turn over to clerk for handling
What is PS Form 3996, Carrier-Auxiliary Control used for when
This is to record the actual
returning to the office?
time used to perform the assigned duties
What is the last thing the carrier does before leaving for home?
Clock out
Summary
12
In this lesson, we discussed:


Returning from the route
Recording Time and Vehicle Mileage
Information

Mail and Equipment

Afternoon Office Duties