Transcript Slide 1

Verifying achievements using
the National Learners’
Records Database (NLRD)
Yvonne Shapiro
Director: NLRD
at the South African Qualifications Authority (SAQA)
Presentation Outline
• What the NLRD is, and what it does
• Types of verifications
o Step by step
o Fee structures
• Contact details
• Questions and discussion
What is the NLRD?
The integrated information system that
facilitates the management of
South Africa’s
National Qualifications Framework (NQF)
– the first such system in the world
The two main functions
of the NLRD
• To provide policy makers with
comprehensive information to enable
informed decision-making
• To provide learners and employers
with proof of qualifications obtained
The two main streams
of the NLRD
•
Qualifications and unit standards,
and all of the resources that support
them (such as NQF levels,
Organising Fields, SGBs)
•
Learners and their achievements,
and all of the resources that support
them (such as ETQAs, Providers,
Assessors)
Verifications utilise
NLRD Stream 2:
Learners and their
Achievements
Data Flow to the NLRD
(Learners and Achievements)
Providers
ETQA
ETQA
SAQA - NLRD
(e.g. universities)
ETQA (e.g. CHE)
Three Types of
Verifications
1. Pre-Appointment Verifications – internal for
the specific Department or Provincial Cabinet
2. Pre-Appointment Verifications – to be
presented to National Cabinet
(this type is optional for Provinces)
3. Bulk Verifications of existing staff
complement
Each type is mentioned in detail on the agreement
that is signed with the client
Internal Pre-Appointment
Verifications, Step by Step
1. Submit the request, using the Excel template,
to [email protected]
Definition of a record: one line per person per qualification
Internal Pre-Appointment
Verifications, Step by Step
2. SAQA may request:
◦ Clarifications or corrections (e.g. ID Numbers)
◦ Copies of Matric certificates for pre-1992
◦ Copies of other certificates
3. Respond to any SAQA requests
4. SAQA will research all of the records that
are not part of what is already directly on
the NLRD
Internal Pre-Appointment
Verifications, Step by Step
5. Receive the report from SAQA
(appeared in some of the earlier reports – now removed)
Pre-Appointment Verifications
for Cabinet, Step by Step
1. Submit the request, using the Excel template,
to [email protected]
Pre-Appointment Verifications
for Cabinet, Step by Step
2. SAQA may request:
◦ Clarifications or corrections (e.g. ID Numbers)
◦ Copies of Matric certificates for pre-1992
◦ Copies of other certificates
3. Respond to any SAQA requests
4. SAQA will research all of the records that
are not part of what is already directly on
the NLRD
Pre-Appointment Verifications
for Cabinet, Step by Step
5. Receive the report from SAQA
continues …
Bulk Verifications,
Step by Step
1. Submit the request, using the Excel template,
to [email protected]
Definition of
a record
Completed sample
(can be up to hundreds of thousands of records)
Bulk Verifications,
Step by Step
2. SAQA will run computer programs to do
the matching
3. Receive the report from SAQA:
An Excel spreadsheet showing the
qualifications found on the NLRD –
this completes Phase 1
4. Phase 2 will entail SAQA doing the
necessary field-work to verify the
qualifications not already found directly
on the NLRD
Information that will be
reported on in Phase 1
• University achievements:
1986 to 2008, as well as a large number of earlier
records, especially 1965 to 1985, and some going
right back to 1914, and noting that 2006 to 2008
are from DoE and are still being audited
• Former Technikon achievements: 1999 to 2005
 Note: Technikons became, or joined, universities from 2005
• Senior Certificate: 1992 to 2008
• SETA and ETQA achievements: up to August
2009
These are South African qualifications, plus a very small
number of foreign ones
Fee Structure
• Internal pre-appointment: R30 per record.
Each submission must be for less than 125
records.
• Pre-appointment for Cabinet: R30 per record, with
a minimum cost of R100 per letter (i.e. per
person).
Each submission must be for 6 people or fewer.
• Bulk including the new Phase 2: R30 per record,
with a minimum fee of R6000 per submission (and
a further R6000 if 125 or more of these are Matric
verifications).
The submission can be any size.
Invoicing will be on completion of each submission.
Payment is expected within 30 days of invoice date.
A fourth type of
verification
(for information …)
Transcript,
for a
learner,
of own
enrolments
and
achievements
(this is at
no cost
to the
learner)
Contact Details
Internal pre-appointment, Bulk, or own transcript:
Cleo Radebe, 012 431 5155,
[email protected]
Pre-appointment Verifications for Cabinet:
Joe Samuels, 012 431 5027,
or Yvonne Shapiro, 012 431 5050,
[email protected]
Questions
and
Discussion